Jobs at:
East African Development Bank (EADB)
Vacancy title:
Accounting Officer
Deadline of this Job:
18th February 2013
Job details:
REPORTS TO: FINANCE MANAGER- ACCOUNTING
LOCATION: HEAD OFFICE, KAMPALA
Overall purpose
The Principal Accounting Officer will be accountable for accurate and timely
processing of financial accounting transactions with established financial controls
to mitigate the Bank’s financial risks.
Duties and Responsibilities
Set up, maintain, control and update accounting systems and procedures to
ensure effective delivery of financial services to internal and external customers.
Implement financial controls to mitigate financial risks including; authorisation of
controls, separation of duties, preparation and review of debtor, bank and supplier
reconciliations on a daily, weekly and monthly basis. Monitor and where necessary
initiate corrective action to strengthen the Bank’s internal controls to prevent
financial losses.
Maintain the Chart of Accounts and ensure that the GL is maintained in an
optimal manner and that all payments are posted to the General Ledger and
reconciled to payment projections on a daily basis. Ensure that end-of-day closing
procedures are carried out and that a daily financial position can be established.
Ensure that client loan accounts are set up promptly and accurately, following
loan approval and maintained in an up to date state; including, loan details,
authorized signatories, list of goods and services, declaration dates of loan
effectiveness, et cetera. Oversee loan transactions, including cancellations,
disbursements and repayments to ensure that they are accurately and timeously
undertaken and recorded.
Put systems in place to facilitate the timely provision of accurate information to
customers and quick resolution of client queries regarding their accounts. Oversee
the preparation and dissemination of accurate financial reports for clients
pertaining to their accounts. Provide information to the Operations team regarding
payments, billing status, outstanding loans, e.t.c. to facilitate their activities
including client support.
Ensure the timely collection of revenue from core and none core bank products.
Implement approved revenue collection strategies to reduce EADB’s risk exposure
and minimising losses and design procedures and guidelines for billing and
collection as required. Ensure that borrowers and tenants are fully appraised of
payment, billing and repayment regulations.
Ensure the accurate recording of all bank revenue and the reconciliation of
bank accounts. Take charge of the billing process to ensure accurate and timely
billing of clients and tenants. Ascertain that all billing is in accordance with
contracts in place. Advise management to included appropriate clauses in
contracts to enable EADB to collect its monies from clients or tenants before it
reduces value.
Implement debt collection guidelines including the establishment of debt limits to
enable effective debt collection. Prepare ageing/ debt analysis reports and advise
management on the bank’s debt portfolio to facilitate decision making. Deal with
queries that may arise internally regarding debtors. In conjunction with operations,
legal and work out teams. Escalate for collection all bad debt as per approved
procedures.
Facilitate SWIFT payments; handle the opening and closing of bank accounts;
and handling correspondent bank relationships to ensure that the Bank timeously
meets its obligations. Ascertain that expenses incurred in relation to swift
payments are are in accordance with Bank polices and approved budgets.
Process due payments to staff, consultants, suppliers and vendors from the
Bank’s or donor funds in a timely manner and in line with Bank policy. Establish
authorisation levels depending on the nature of expenditure in view of approved
policies; recommend standard operating procedures for payments; and ensure
strict adherence to the same once approved.
Process requests for transfer of funds to country offices and monitor monthly
financial reports, including expenses to ensure that they are within budget.
Receive, reconcile and record accountability reports.
Ensure that complete and accurate accounts of the Bank’s operations, treasury,
equity investments, subscriptions, assets, liabilities, revenues and expenditure are
maintained.
Ensure separate and detailed accounts of all special and trust funds including
donor funds are maintained, and prepare separate financial statements for each
entity.
Maintain an updated Fixed Assets register in line with the bank’s policy and
ensure that all Bank assets are comprehensively insured as per approved policies.
Ensure that all tax obligations (if any) in all jurisdictions are filed in accordance
with the prevailing legislation to ensure that the Bank meets its statutory
obligations.
Participate in the preparation of the annual budget and quarterly forecasts by
providing specified inputs in a timely manner.
Provide adequate information to the internal and external auditors to facilitate
their work.
Qualifications and Experience
Bachelor of Commerce, Finance or Accounting degree from a leading
University;
Relevant postgraduate degree;
Professional accounting qualification such as CPA or ACCA;
Minimum of seven (7) years management experience in a busy organization in
position of Financial Controller, Chief Financial Officer or other relevant senior
role;
Must possess advanced technical knowledge, practical hands-on experience,
highly developed technical skills to pre-empt, and to solve and manage complex
issues effectively;
Must possess a proven track record of having developed innovative processes
and the ability to work in a highly dynamic environment;
Experience of financial reporting will be definite advantages;
Diligence and an ability to work with minimum supervision in multinational and
multicultural environment;
Job application procedure
If your career aspirations match these challenging and exciting roles, please email
your application quoting the relevant job title by 18 February 2013 to The Human
Resource Manager on the following email address: recruitment@eadb.org . Please
attach your comprehensive Curriculum Vitae including an e-mail address, daytime
telephone contact, qualifications, experience, present position, names and
addresses of three referees. All applications should be sent online by email.
Applicants for all positions must be nationals of the EADB Member States. Only
short listed applicants will be contacted. Applicants that do not receive a response
by 18th March 2013 should consider themselves unsuccessful
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