East African Development Bank (EADB)
Deadline of this Job:
18th February 2013
CURRENT REPORTING: ADMINISTRATION MANAGER
LOCATION: HEAD OFFICE, KAMPALA
Oversee the bank’s documentation management which includes the registry,
library and archival services. Provide technical services in the acquisition,
classification, cataloguing, safe storage and easy access of new and existing bank
documentation/materials. Ensure the maintenance of both manual and
computerized document databases.
Duties and Responsibilities
Create an operational document center and archive for the Bank.
Develop and ensure implementation of related information policies, guidelines
Research, obtain, organize and disseminate information produced or gathered
from different stakeholders and ensure it is maintained in good condition,
specifically the archives.
Develop, maintain and manage convenient, accessible and retrievable
computerized registry, library and archival databases, incorporating current
advances in electronic information storage technology.
Research and record the origins and historical significance of archival materials.
Take lead in document acquisition and disposal. Negotiate contracts for
materials, services and equipment, as appropriate.
Develop tools and systems that ensure easy and efficient circulation of files,
records and other library documents while ensuring safe custody.
Work to increase knowledge/ awareness of materials in the document center
Manage the planning, administrative and cost-effective budgetary functions of
Identify appropriate grant sources for archival and document development
projects. Manage the related grant workflow including budget oversight and report
Maintain inventories, compile statistics and generate reports as required.
Duplicate unrestricted materials at public request in accordance with laid down
Develop and implement risk assessment mitigates and disaster recovery plans.
Respond to a variety of inquiries and information requests internally and
Supervise Administrative Assistants who assist in arranging, cataloguing,
maintaining and disseminating registry, library and archive records.
Qualifications and experience
First Degree in I T, Communications, Commerce, Library/ information Science
or equivalent qualification from a recognized tertiary institution
At least six (6) years working experience in Library, Information, Document or
archive management in an institution of high repute.
Thorough knowledge of and practical experience in a range of communication
approaches, tools and methodologies; Data collection and organization.
Excellent communication skills (spoken, written, public speaking and
High level of planning and organization skills with the ability to work
High technology Awareness and Adaptability. Full proficient computer skills and
use of relevant software and applications.
Thoroughness and attention to detail
Job application procedure
If your career aspirations match these challenging and exciting roles, please email
your application quoting the relevant job title by 18 February 2013 to The Human
Resource Manager on the following email address: email@example.com . Please
attach your comprehensive Curriculum Vitae including an e-mail address, daytime
telephone contact, qualifications, experience, present position, names and
addresses of three referees. All applications should be sent online by email.
Applicants for all positions must be nationals of the EADB Member States. Only
short listed applicants will be contacted. Applicants that do not receive a response
by 18th March 2013 should consider themselves unsuccessful
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