Jobs at:
Danish Demining Group
Vacancy title:
Logistics Manager
Deadline of this Job:
23 Jan 2013
Job details:
from Danish Demining Group
Closing date: 23 Jan 2013
DRC/DDG calls for applications from qualified, national candidates to fill vacancy
as Logitics Manager in Kampala, Uganda.
GENERAL ROLE
The post refers to a logistics professional possessing a valid driving license, a
local contact network and broad knowledge in the procurement processes,
people’s management, finances, vehicles, inventories and monitoring of field
assets and activities.
The position is responsible for the overall country logistics and procurement
operation in coordination with logistics officers; providing support to DRC/DDG
field operations and field based staff in training, guidance and standard operating
procedures as set by the DRC/DDG.
SPECIFIC TASKS
Under the supervision of Regional Logistics Manager, be assigned as the Logistics
Manager to supervise the logistics and procurement unit and implementation of
Supply Chain Management system (cloud based, inventory/budget/authorisation
system). The Logistics Manager may be reassigned to another duty station within
the country at any time, at relatively short notice, depending on the operational
requirement of DRC/DDG. The incumbent shall be responsible for the following
duties:
• Daily supervision of country logistics and procurement procedures inclusive of
related information management and maintenance, requests for quotations, quality
control and ensuring the set procedures are followed.
• Daily supervision of the country logistics personnel, acting as a deputy to the
Regional Logistics Manager, and ensuring logistics team’s close cooperation with
the departments for admin/finances, human resources and operations.
• Implementation of the Supply Chain Management system (SCMs) in Uganda with
assistance from the Regional Logistics Manager.
• Provision of assistance to logistics colleagues in their work, and serve as backup
when a colleague is on leave.
• Monitoring that all procured items are accounted for and quality/quantity
controlled in stock reports and asset inventory management system.
• Timely management and updating of all logistics reports and information as
required by the organisation.
• Standardisation of all service contracts with assistance from Regional Logistics
Manager.
• Continuous organisation of vehicle and equipment maintenance/repair schedule
and value-for-money services to the vehicle fleet/equipment.
• Monitoring of the vehicle fleet/motorcycles/generators fuel consumption through
weekly reports.
• Overseeing conduct of the logistics officers in effective supervision of the drivers
and other personnel using key assets of the organisation.
• Compile and submit to the Regional Logistics Manager; ad hoc reports on
observations concerning staff conduct/performance and use of organisation’s
assets; and DRC/DDG monthly reports on fuel, inventory, equipment
maintenance/repair and in stock reports.
• Perform any other procurement, vehicle or logistics related task instructed by
Regional Logistics Manager.
POSITIONS REPORTING TO LOGISTICS MANAGER AND FINANCIAL AUTHORITY
• Logistics officers at country office; and
• Field logistics officers and logisticians in operations.
• Financial Authority Limit for the position is set at USD 10,000.
REPORTS
The Logistics Manager is responsible for the following reports and submission
deadlines;
• Procurement Tracking report: Weekly, on Fridays
• Inventory/Stock report: Monthly, on 2nd day of month
Law
• Fleet report (fuel, services & repairs): Monthly, on 2nd day of month
In addition to above, the Logistics Manager is responsible for the timely and
correct submission of forms and evaluation reports on Order Request/ Request for
Quotation/ Purchase Order/ Waybills/ Goods Received/ Operational Notes/
Booking Cargo and Warehouse Release.
PERSON SPECIFICATION
• Degree in Procurement from a recognised institution.
• Minimum 5 years experience in supply chain management in a busy environment,
procurement, transport and distribution, fleet management, warehouse and stock
management.
• Proven experience of developing and implementing logistics policies, systems
and procedures.
• Proven experience in management of Assets
• Demonstrates ability to build the capacity of logistics staff (both international and
national) through coaching and mentoring, performance management frameworks
and development plans.
• Excellent communication skills, diplomacy and experience working with
government officials, UN agencies, NGOs and a variety of partners and service
providers
• Proven Financial, Budget and human resource management experience.
• Knowledge of donor compliance systems.
• Excellent IT skills and knowledge of various computer software programs.
TERMS AND CONDITIONS
Start: As soon as possible
Duty Station: Head Office – Kampala
Contract: Contract ends 31. Decmber 2013. Remuneration and benefits are as per
DRC/DDG Uganda standard salary scale and benefit package.
APPLICATION PROCES
Please email your motivated application and CV, in English, to administrator@drcddg.
org. Application deadline is 23. January 2013.
Please note that only shortlisted candidates will be contacted for further selection
process
ABOUT DRC/DDG
The Danish Refugee Council (DRC)/Danish Demining Group (DDG) is a private,
independent humantarian organisation working to provide durable solutions and
promoting human security. In Uganda, DRC/DDG works in the north, northwestern,
south-western and north-eastern regions with a range of emergency and
development interventions for the communities in need
Job application procedure
Please email your motivated application and CV, in English, to administrator@drc-
ddg.org. Application deadline is 23. January 2013.
Please note that only shortlisted candidates will be contacted for further selection
process
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