Jobs at:
East African Development Bank (EADB)
Vacancy title:
Procurement Officer
Deadline of this Job:
18th Feb 2013
Job details:
REPORTS TO: FINANCE MANAGER
LOCATION: HEAD OFFICE, KAMPALA
Overall Purpose
The Procurement Officer is responsible for effectively managing the purchasing
and supplies management functions through the application of professional
procurement and inventory management practices to maximise value from
externally sourced products and services. The position is responsible for
developing focused strategies for procurement of products and services,
supported with favourable service agreements and to offer advice and direction to
staff and management, as required, with regard to procurement in support of the
business objectives. In addition, the job must coordinate cost effective disposal of
assets in accordance with Bank policies and regulations.
Duties and Responsibilities
Plan and carryout procurement activities in line with and in support of business
objectives.
Work closely with other departments to create and deliver procurement
strategies, policies and procedures which support the aspirations of all business
units. Apply strategies which ensure continued supply of high quality and cost
competitive products and services to the Bank.
Develop prequalification lists according to Bank regulations and guidelines.
In liaison with your unit head develop tools and apply professional procurement
techniques to the purchase of goods and services
Negotiate and apply appropriate supply agreements for goods and services.
When in place ensure these are appropriately managed and updated.
Provide secretarial services to the Tender committee and manage
professionally the tender processes to ensure objective selection of suppliers
Analyse, interpret and where required present the results of market analysis,
tender results and recommendations to through written reports and actual
presentations to facilitate decision making.
For local purchases, process Local Purchase orders as required; follow up
deliveries; record goods received; coordinate inspection of goods received by
user departments; process Goods Received notes; pay taxes appropriately; and
initiate payment for goods delivered.
For imports, clear goods on arrival through Customs at various ports of entry;
comply with all tax regulations; initiate payment for goods delivered and payment
of taxes; keep in constant touch with ports of entry for any goods arrival so as to
avoid high demurrages; and monitor changes in tax/import regulations that affect
procurement activities.
Carryout research to keep abreast with developments in the market. Brief
colleagues on market developments which may impact supply of goods and
services.
Manage suppliers/ contractors to ensure that the bank gets value for money
from services and good delivered.
Prepare relevant reports as requested by line manager and Tender
Committees
Take responsibility for the storage, annual stock counts and safety of
inventory
Ensure that goods and services are delivered to the right users within a
reasonable time frame.
Review, analyse and advise on country office purchase reports and usage of
goods, and report accordingly.
Participate in the development, review and implementation of asset disposal
policies and procedures.
Qualifications & Experience
A good University degree in Procurement, Commerce, Business Administration
or Accounts.
A recognised professional qualification in procurement
Membership of a professional procurement body
Minimum of 5 years procurement experience acquired in large commercial and
reputable organisation.
Proven experience in local and international procurement including ability to
successfully carryout complex procurements.
Ability to work with suppliers and build long term competitive supply
relationships.
Ability to analyse data and give presentations to all levels of management
Ability to influence, communicate effectively and work with minimum supervision.
Job application procedure
If your career aspirations match these challenging and exciting roles, please email
your application quoting the relevant job title by 18 February 2013 to The Human
Resource Manager on the following email address: recruitment@eadb.org . Please
attach your comprehensive Curriculum Vitae including an e-mail address, daytime
telephone contact, qualifications, experience, present position, names and
addresses of three referees. All applications should be sent online by email.
Applicants for all positions must be nationals of the EADB Member States. Only
short listed applicants will be contacted. Applicants that do not receive a response
by 18th March 2013 should consider themselves unsuccessful
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