Jobs at:
War Child Holland
Vacancy title:
Operation Support Manager
Deadline of this Job:
27/03/2013
Job details:
An experienced finance manager with knowledge of and experience in HR
management and administration, logistic management and IT'
Organization: War Child Holland Job Location: Kampala, Uganda Starting date: as
soon as possible Duration assignment: Initially for 1 year
Kampala, Uganda is an accompanied post
War Child program in Uganda Since 2004 War Child Holland is working in Northern
Uganda in Acholi, Lango and Karamoja (Abim) with a country office in Kampala.
The programme aims at improving psycho-social well being of children and youth
in former war and/or conflict zones, through education, child protection and
psychosocial support intervention, to this end War Child seeks to empower
children and youth and promote a supportive and protective environment.
The job The Operations Support Manager (OSM) ensures that the Operation is
running effectively and efficiently to enable programme staff and other
stakeholders to carry out the War Child Programme. The OSM sees to transparent
and reliable processes and generates management information for the
stakeholders.
The OSM translates War Child vision and policy into policies for the supporting
functions and processes and follows guidelines, manuals and instructions of
relevant departments at Head Quarters (HQ). (S)he manages finance, logistics,
information and communication technology (ICT), office management and
administration staff at the country office and provides technical/functional
supervision to support staff in the different field locations.
The Operations Support Manager is a member of the Management Team and
reports to the Country Director (CD).
Responsibilities
Financial Management & Administration Advises and supports the CD in
maintaining efficient financial control (of cash flows, local payment, etc),
accountability standards, procedures and records; Prepares financial
management information; Enhances the planning & control cycle within the
operation in line with head offices guidelines; Plays a crucial role in Risk
management; Ensures accurate, timely and correct bookkeeping;
Logistics (delegating some tasks to the logistics officers) Enhances systems and
guidelines for the logistics department on procurement procedures, store control;
equipment, radio & vehicle use and maintenance, fuel tracking, etc; Directly
responsible for procurement and management of supplies, vehicles, assets, stock,
PC's, server and communication; Ensure logistical aspects of security
management; Manages NGO registration, tax and insurance issues;
Information & Communication Technology Responsible for management and
maintenance of IT and communications (laptops, printers, telephone and other
means related to Information and Communication Technology) and advises the MT
on this issue;
Human Resource Administration Advises the CD and HR Coordinator on HR
(financial) administration, (financial) policies and on relevant developments;
Manages the payroll (delegated task to the Accountant).
Capacity building staff & local partners Build capacity of the support staff in the
country office through on-the-job training as well as trainings and workshops;
Indicates training needs and advices managers on possible trainings for the
support staff at the field locations;
Management of staff Manages the finance, logistics (including ICT) and support
staff at the country office and provides technical supervision to support staff in the
different field locations. Manages his/her staff by guiding, coaching, instructing
and motivating;
Profile
Thorough knowledge of financial administration, logistic management and
procedures (including maintenance), ICT management (not necessarily technical
skills), office management and (HR) administration; Proven experience in a similar
position especially managing logistics and financial administration A minimum of 5
years of relevant experience in a management position within an international
environment, preferably within a NGO; Strong social and communicative skills for
coaching and leadership; Fluent in English; Planning and organizational
capabilities; Proactive searching for signals and indicators of actual and expected
(market); Capability to decide in tactical and operational issues; Able to organize
means and staff to reach goals (hands-on mentality); Result focused and costconscious.
Ward Child offers a challenging job, within an inspiring and motivated team of
people and the backup of a strong and professional organisation in The
Netherlands. War Child offers good remuneration and excellent benefits.
Job application procedure
Interested and qualified candidates are invited to send a CV and a letter of
motivation (please mention OSM Uganda in the subject line) to jobs@warchild.nl
(your letter and CV should not exceed 5 pages).
The safety of children is essential to War Child. War Child does not tolerate or
accept any form of abuse. This subject is addressed in our recruitment and
selection procedures.
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