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Friday, May 10, 2013

Director of Operations Job at University Research Co., LLC (URC) - Employment Opportunity in Uganda

Jobs at: University Research Co., LLC (URC)

Vacancy title: Director of Operations

Deadline of this Job: 17/07/2013
Job details: Job Type: Full-Time

Location: Kampala, Uganda

Job Description:

Director of Operations

Hours: Full-time

Location: Kampala, Uganda

Salary: Commensurate with required experience and qualifications

University Research Co., LLC (URC)

URC is a global company dedicated to improving the quality of health care, social

services, and health education worldwide. With a non-profit affiliate, the Center for

Human Services (CHS), URC manages projects in over 45 countries, including the

United States.

Established in 1965, URC offers a range of technical assistance to strengthen

health and social systems and service quality by empowering communities and

health workers to identify and scale up locally appropriate solutions to critical

problems. Internationally, we expand access to and improve the quality of services

addressing maternal, newborn, and child health; infectious diseases, including

HIV/AIDS, TB, and malaria; reproductive health and family planning; food and

nutrition; and vulnerable children and families. In the US, we focus on improving

communication related to issues like substance abuse, with a particular focus on

reaching underserved populations.

URC’s mission is to provide innovative, evidence-based solutions to health and

social challenges worldwide. Please join us in carrying out our mission


Division & Project Overview

The URC Quality & Performance Institute (QPI) is a division of URC which serves

as an organizing force to bring together best practices, staff experience,

partnerships, and documentation on improving health care at URC. The USAID

Applying Science to Strengthen and Improve Systems (ASSIST) Project is URC’s

flagship project in quality improvement.

ASSIST is managed by URC’s Quality and Performance Institute, (QPI), which has

implemented quality improvement and operations research programs in health

care since 1981 and continues to be at the cutting edge of health care

improvement work in countries around the world.

Roles and Responsibilities:

Directly supervise the administrative team and ensure that the team efficiently

and effectively supports the technical program. The team currently consists of a

Finance Manager, an HR Officer, an Admin Officer, a Procurement Office along

with their subordinate support staff, and the successful applicant will be

responsible for maintaining appropriate staffing levels to the scope and scale of

the project.

Plan and implement systems for financial operations in cooperation with the

Chief of Party in accordance with the URC’s Field Operations Manual and donor

regulations, including systems for cash flow management, budgeting, consolidation

of accounting information, internal controls, financial reporting, and financial


Develop and maintain local office financial policies and procedures in

cooperation with the Chief of Party and supervise, train, and mentor other finance,

administration, HR and procurement staff.

Develop financial and management reporting framework for the project, in

collaboration with the Chief of Party.

Oversee contractual negotiations and agreements with local consultants,

vendors and service providers.

Ensure financial and administrative compliance with USAID rules and


Work closely with the Procurement Specialist to manage logistics, procurement,

and inventories for the project.

Oversee payroll and HR procedures for USAID ASSIST Country office staff.

Perform internal audits and reviews, as required, to ensure compliance with

URC standards, donor requirements, and internationally accepted accounting


Stay abreast of donor policies, procedures, rules and regulations; compile and

update applicable local policies; and train URC’s program staff in these policies.

Oversee banking relations and monitor country cash flow requirements to

ensure the smooth implementation of URC programs.

Develop annual fiscal year budgets with the Chief of Party and URC

Headquarters and forecasting systems with project technical advisors.

Review routine financial reports, including expenditures, account reconciliation,

and other financial information, in a timely and accurate manner.

Responsible for overseeing the project inventory management, transport,

human resource, security, stores, procurement, IT, communications and other

operations functions.

Working with COP to ensure efficient functioning of administrative and logistics

processes and maintaining adequate internal control;

Communicating with HQ on operations matters on a regular basis. This includes,

working with the project coordinator, contracts department and other departments

on the review and timely approval of various procurement documentation.

Contributing to ongoing URC administrative process improvements,

representing the Uganda office in policy development while implementing company


Maintain contact with USAID, key counterparts, and other stakeholders as

delegated by the Chief of Party

Minimum Qualifications:

Required Experience & Qualifications

Master’s Degree in Business Administration, Finance, Accounting or other

relevant field. CPA or equivalent preferred.

Ten (10) years’ experience in administrative and financial management of large

international projects including experience in management of USG funded


Knowledge and experience working with USAID and other major donors is

required. Demonstrated experience and skill with large budget preparation and

analysis, financial reporting, preparation, and presentation, and the proven ability

to translate technical financial data into informative reports.

Strong accounting skills and experience, including management of the general

ledger, journal entries, payroll, payables and balance sheet. Experience with

QuickBooks accounting software highly preferred.

Desired Experience & Qualifications

Familiarity with compliance to Federal Acquisition Regulations.

Proficient in relevant computer applications and databases.

Strong analytical, oral and written communication skills.

Excellent past performance references (contacts should be provided at time of


Job application procedure

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