Administration Officer Job at GIZ - Career Opportunity in Uganda
Website :
2323 Days Ago
Linkedid Twitter Share on facebook

Vacancy title:
Administration Officer

Jobs at:
GIZ

Deadline of this Job:
not later than 30th November 2017.

Duty Station:
Gulu, Uganda

Job details:
Post: Administration Officer- Gulu
Reports to: Head of component II, GIZ Pru DEV

Responsibilities
The Administration Officer is responsible for

  • manages daily office operations and project office facilities
  •  Organizes events and meetings
  •  liaising with customers in a service-oriented manner on behalf of the office
  • performing secretariat services on demand
  •  ensures that financial and administrative regulations are complied with.

The Administration Officer performs the following tasks:
Office work and services

  • ensures creation and/or regular updating of contacts lists.
  • Makes photocopies and scans documents if and when required
  •  Receive and make phone calls.
  •  Registers, documents and organises incoming and outgoing correspondence (e-mails, packages and personally delivered messages)
  •  Supports the projects logistic e.g. cars and drivers for official trips

Administration

  • Supports the preparation and, organization of events, meetings and activities in close collaboration with the project staff members
  • Complies and organizes information materials, taking into account corporate design regulations of EU and GIZ
  •  is responsible for tiling according to GIZ/EU filing system
  •  Prepares inventory lists
  • Maintains record of service requests
  • Updates trainings, consultancy lists and databases as advised by the technical staff
  • Regularly Checks logbooks of all project vehicles and calculates fuel consumption
  •  Ensures facility management of the project office and initiates in accordance with management repairs, maintenance, etc.

Finance and accounting

  •  Prepares financial documents (vouchers, receipts, invoices etc.) to be delivered to the finance manager
  • Assists in the preparations for internal control and EU audits
  •  is responsible for financial management such as: cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers of the assigned programme component
  •  Checks and calculates travels for both local and international official trips

Other duties/additional tasks

  • Performs other duties and tasks at the request of management

Required qualifications, competences and experience
Qualifications

  • BA in secretarial studies, administration or any related field.

Professional experience

  • At least 3 years’ professional experience in a comparable Position

Other knowledge, additional competences

  • Very good working knowledge of ITC technologies (related software, phone. tax, email, the internet) and computer applications (e.g. MS Office)
  • Very good written and oral knowledge of English. (knowledge of Luo languages is an added advantage)
  • Politeness and helpfulness in dealing with visitors
  •  Understanding of financial planning & accounting

Job application procedure
All interested and qualified persons are strongly encouraged to apply by submitting their application and CV to the Human Resource department through recruitment-uganda@giz.de  not later than 30th November 2017.

Please note: Only those applications with the subject heading “Admin Officer Gulu“ will be accepted. Application and CV should he in one document.

Job Info
Job Category: Administrative jobs in Uganda
Job Type: Full-time
Deadline of this Job: not later than 30th November 2017.
Duty Station: Gulu, Uganda
Posted: 17-11-2017
No of Jobs: 1
Start Publishing: 17-11-2017
Stop Publishing (Put date of 2030): 17-11-2061
Apply Now
Notification Board

Join a Focused Community on job search to uncover both advertised and non-advertised jobs that you may not be aware of. A jobs WhatsApp Group Community can ensure that you know the opportunities happening around you and a jobs Facebook Group Community provides an opportunity to discuss with employers who need to fill urgent position. Click the links to join. You can view previously sent Email Alerts here incase you missed them and Subscribe so that you never miss out.

Caution: Never Pay Money in a Recruitment Process.

Some smart scams can trick you into paying for Psychometric Tests.