Vacancy title:
2 Regional Finance & Administrative Assistants

Jobs at:
FHI 360

Deadline of this Job:
not later than Friday, 30th June 2017.

Duty Station:
Uganda

Job details:
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our professional staff include experts in education, health, nutrition, economic development, civil society and environment as well as cross-cutting experts in gender issues, research, applied science, behavior change and technology giving us the unique mix of capabilities to address today's diverse and interrelated development challenges. FHI 360 operates from 60 offices with 4,400 staff in the U.S. and around the world.

Communication for Healthy Communities (CHC) is a five-year program (ending July 2018) implemented through a cooperative agreement between the United States Agency for international Development (USAID/Uganda) and FHI 360. The program supports the Government of Uganda (GOU) and US government (USG) implementing partners to design and implement quality health communication interventions to contribute to reduction in HIV infections, total fertility, maternal & child mortality, malnutrition, malaria & tuberculosis. We seek applications for the following vacancy:

Job Title: 2 Regional Finance & Administrative Assistants
Locations: Central Regional (Buganda).Based at the FHI 360 Kampala Office with frequent travel to the field/ districts.

The Regional Finance/Administrative Assistant shall provide support in the areas of budgeting, advance and accountability processing, data compilation,‘ administration and logistical processing for the regional office, working closely with the Regional Technical Manager, Regional Communications Officer and the finance team at the Country Office.

Roles and Responsibilities:

• Maintain, reconcile and replenish a cash float for daily regional operational expenses.
• Assist with preparation and processing of activity budgets with related paperwork.
• Provide support with advance requests and follow-up with the Country Office finance team.
• Handle schedule for field activities and secure venues where necessary, arrange for transport and the necessary logistics for the activity.
• ln liaison with relevant staff, initiate and co-ordinate travel itinerary, hotel reservations and other travel logistics for regional office visitors and consultants.
• Assist with processing procurement requests and follow through with the Programme Associate and the Office Manager.
• Review all accountabilities from regional staff before submission to finance department for processing.
• Maintain a fixed asset register for all assets and ensure these are safely maintained in line with FHl360 requirements.
• Supervise the regional driver and ensure vehicle logs are updated timely, with regular fuel consumption analysis.

Position Requirements:

•  Bachelors Degree of Commerce, Business Administration, Finance or Accounting OR Certified Public Accountants(CPA) qualifications.
• At least 3 years of progressive, relevant experience in finance, grants or audit in an international NGO/busy office setting. Previous experience on a US government funded project is an added advantage.
• Strong computer skills; especially Microsoft Office applications.
• Ability to handle multiple and conflicting priorities, to work under pressure and to observe and work under strict compliance regulations and deadlines.
• Strong analytical and result-oriented skills.

Job application procedure
All interested job applicants should submit a cover letter, copies of their CVs, academic transcripts and three professional referees to: The Human Resource Manager, FHI 360, Plot 15 Kitante Close, P.0. Box 5768 Kampala, UGANDA or by email to: uganda-info@fhi360.org  not later than Friday, 30th June 2017.