Vacancy title:
Administrative and Finance Assistant

Jobs at:
European Union’s Humanitarian Aid and Civil Protection Development

Deadline of this Job:
05/06/2017

Duty Station:
Kampala, Uganda

Job details:
The European Union’s Humanitarian Aid and Civil Protection Department (ECHO) seeks to recruit a Administrative and Finance Assistant

The European Commission's Directorate General for European Civil Protection and Humanitarian Aid Operations (ECHO) funds relief operations for victims of natural disasters and conflicts outside the European Union. For humanitarian aid, the Commission works with about 200 operational partners, including United Nations agencies, the Red Cross/Crescent movement and non
- governmental organizations (NGOs). Humanitarian Aid is channeled impartially, straight to victims, regardless of their race, ethnic group, religion, gender, age, nationality or political affiliation.

Duties & Responsibilities
The Administrative and Finance Assistant (AFA) will be based in Kampala and will plan and execute all necessary office administrative, financial accounting and logistic functions. The employee shall carry out finance, accounting and administration duties, crisis support on finance and human resources and other related duties. The Administration and Finance Assistant will be responsible for the following main tasks:

• Reviews and registers ail invoices, payment and reimbursement requests from internal and external patties;
• Creates and make all payments and revenue records and preparation of salary files; Prepare monthly cash position and monitor bank accounts for replenishment;
• Prepare annual budgets and its amendments;
• Performs monthly financial reports and closures;
• Draft administrative requests and financial narrative reports;
•  Maintain administrative files and follow-up employment and service contracts;
•  Follow up medical/accident insurance files;
• Ensures timely provision of goods and services for office;
•  Perform other related duties as required.

Required Qualifications

• A relevant first level university degree in business management, finance, public administration or related area. Candidates without such degree should prove a minimum of 8 years relevant working experience on top of the hereunder mentioned experience;
• Minimum 4 years of relevant work experience at national or international level in the area of administration or programme support service including experience in finances, human resources and procurement;
•  Previous experience in a Governmental or other International Organisation is an advantage.

Required Skills

• Fluent written and spoken English are required;
• Personal initiative; ability to work both independently and in a team, with ability to set priorities, and to work to tight deadlines;
•  Commitment, determination, reliability and a high degree of personal integrity and discretion;
• Ability to analyse and process complex information; ability to clearly and concisely convey information to others;
•  Excellent drafting skills with high sense of accuracy;
•  Experience in the usage of computers and office software packages (MS Word, Excel, etc.).

Job application procedure
The position is open to all nationals of Uganda and other residents holding a valid working permit or able to obtain such working permit before the foreseen recruitment date.

Applications including a cover letter, a detailed CV, academic and employment certificates should be sent by e-mail to mailbox Echo-Administration.Kampala@echofield.eu  until 05/06/2017 midnight Local Time Kampala at the latest. The vacancy reference must be clearly indicated in the subject line.

Only the short-listed candidates will be contacted. Candidates who will not have been contacted by 31/07/2017 should consider that they have not been selected.

Any form of canvassing, soliciting or influencing will be treated as grounds for disqualification.