Vacancy title:
Executive Assistant

Jobs at:
African Field Epidemiology Network ( AFENET )

Deadline of this Job:
June16, 2017, 5:30pm EAT

Duty Station:
AFENET Secretariat-Kampala

Job details:
Position: Executive Assistant
Application deadline: June 16, 2017
Duty station: AFENET Secretariat-Kampala
No of vacancies: 1

BACKGROUND:
The African Field Epidemiology Network ( AFENET ) is a not for profit, networking alliance and service organization that brings together field epidemiology training programs (PETPs) across Africa working side by side with Ministries of Health, regional and international partners. AFENET works to strengthen epidemiology and disease surveillance capabilities of African countries that are critical to meeting the requirements of the Integrated Disease Surveillance and Response (IDSR) strategy and the International Health Regulations (IHR). AFENET is seeking to recruit a highly qualified & experienced person to serve in the indicated position above.

Job Purpose:
Responsible for providing administrative support to the Executive Director’s Office and serves as a link between the Executive Director and organization staff and the external.

RESPONSIBILITIES:

• Manage the Executive Directors office correspondences in regards to email and other forms of communication;
• Prepare materials, documentation for executive presentations, communication;
• Coordinate arrangement of Board and sub-committee meetings;
• Manage and ensure safety of general management records;
• Respond to queries and requests from staff, clients and partners;
• Coordinate travel arrangements for executives;
• Manage the diary of the Executive Director; issue invitations, book meetings and manage incoming, requests;
• Prepare and disseminate executive meeting minutes;
• Follow up with respective departments on accomplishment of assignments and deadlines as agreed during management meetings; and
• Act as liaison between AFENET and service providers.
• Other duties as may be directed and as requested by the supervisor.

Academic requirements:

• Bachelor’s degree in Business Studies, Secretarial studies, Administration and or Social Sciences
•  Experience of at least four (4) years in the same position in a busy and reputable Organization preferably an NGO setting is of added advantage
•  Knowledge of Word processing and Spreadsheet applications
•  Knowledge of database would be an added advantage

Other Competences:

•  Highly motivated, welcomes challenges, has positive attitude, strong work ethic and works well in teams.
• Excellent Records management
•  Excellent Computer Skills Typing
•  Excellent Event Organizing, Planning and communication Skills,
• Excellent interpersonal and people management skills,

Job application procedure
Submit your resume, application letter, and relevant documentation to: The Administration 8: Human Resource Office African Field Epidemiology Network (AFENET) Email: sec@afenet.net
All applications should be sent online by June16, 2017, 5:30pm EAT. Please include the phrase “Executive Assistant” in the title of your email.
ONLY successful candidates shall be contacted for an interview.