Vacancy title:
Executive Assistant

Jobs at:
Aga Khan University

Deadline of this Job:
25th August 2017

Duty Station:
Kampala, Uganda

Job details:
The Aga Khan University (AKU) is a private, not-for-profit, international University first established in 1983; with 13 teaching sites in eight countries. AKU has seven hospitals and over 250 outreach health centres. The
University is a non-denominational institution open to all, irrespective of religion, ethnicity, gender or national origin. Since 2001, AKU has offered academic programmes in nursing, medicine and education for East African Countries. The Aga Khan University will establish a campus in Kampala Uganda.

The University invites applications for the following position:

EXECUTIVE ASSISTANT

Position Summary.

• Organising College meetings Chaired by the Academic Head
• Internal and external communications
• Arrange travel and accommodation
• Reimbursements
•  Filling and other office related work
• Organize and maintain diaries and making appointments of the Academic Head
• Requisition of stock items and stationery
• Petty Cash Management
•  Follow ups
• Admin Office and provide any assistance as may be required by the Faculty
• Organising Activities in the Academic Heads Office
• Attend to telephone calls, take and convey messages and also maintain constant communication with students on various programmes related matters
• Perform any other tasks as may be assigned by the Academic Head

Qualifications

•  Degree in Office Management/ Secretarial/ other relevant field
• 5 years’ experience in a senior office management and secretarial role
• Computer literacy is mandatory with experience of applicable software programs
• Good interpersonal skills, communication and organisational skills

Job application procedure
Please send your curriculum vitae (CV); copies of academic qualifications; and copies of professional certificates to the Human Resources and Administration Officer, Aga Khan University — School of Nursing and Midwifery, P.O. Box 8842, Kampala Uganda: hr.ug@aku.edu  by 25th August 2017. Position will remain open until suitable candidates are found.
Only shortlisted candidates will be contacted