Vacancy title:
Human Resource Assistant

Jobs at:
Kansai Plascon Uganda Ltd

Deadline of this Job:
15th October 2017

Duty Station:
Kampala, Uganda

Job details:
Kansai Plascon Uganda Ltd is a leading ISO Certified Paints Company in Uganda. We are seeking to recruit dynamic, competitive, trustworthy, qualified person for the position of the Human Resource Assistant.

JOB Title: Human Resource Assistant
Reporting to: Human Resource Supervisor

PURPOSE OF THE JOB
Provide an efficient general and administrative HR support service to staff and managers The role is critical in ensuring operational support to the HR team through supporting all manner of administrative tasks and requests related to general queries, processes, systems, policies and general HR administration.

DUTIES AND RESPONSIBILITIES:

• Maintain personnel records, ensuring timely and accurate records.
• Explain employment benefits and general terms and conditions of employment to employees and departmental representatives; conduct initial new employee orientation tor purposes of ensuring appropriate completion of payroll and benefits documentation
• Assist in payroll preparation by providing relevant data (absenteeism, bonus, leaves etc.)
•  Ensure that various employee relations, policies and procedures are administered in a fair and consistent manner to include disciplinary proceedings, grievance handling, attendance management and capability issues.
•  Ensure personnel files are created in a consistent manner and that files are kept orderly, up-to-date and are easily accessible.
•  Maintain organization charts, starters and leavers report, exit interview statistics and other management reports/information, as requested on a timely basis e.g. weekly, monthly and annually.

PERSON SPECIFICATION
Essential:

• Proven experience in HR administration
• Experience in working in a busy administrative role supporting in multiple activities and dealing with a wide variety of staff.
• Knowledge of labor laws of Uganda
•  Experience in developing and maintaining efficient and effective administrative systems.
•  Be flexible in approach, prioritize workload and respond to crisis to ensure the necessary provisions are maintained.
• Highly developed organizational skills capable of managing multiple priorities effectively to meet deadlines.
•  Ability to establish effective working relationships at all levels internally and externally..
• Attention to detail and a high level of accuracy.
• Can demonstrate an appreciation of confidentiality and exercise discretion.
• Self-staiter, well organized and able to prioritize effectively in order to maintain high level of standards and efficiency.
• Good communication skills with fluency in English to produce high quality and accurate correspondence and documents.

Desirable:

• 3-5 years working experience in an organization with more than 100 employees.
•  Previous experience of working in a similar role within a HR department.
• Bachelor's degree (second upper) in Human Resource Management.
• Aged below 35 years.

Job application procedure
Applications should be addressed and hand delivered to:
Head of Human Resources,
KANSAI PLASCON UGANDA LTD
P. 0. BOX 4627, KAMPALA