Summary
Date Posted: Friday, December 22 2023, Base Salary: Not Disclosed

JOB DETAILS:
Position Summary:
The Director of Finance & Administration is responsible for overall financial management, compliance, grants oversight, Operations (procurement and administration). S/he is responsible for ensuring that USAID requirements for budget planning, monitoring, and reporting are fully met in a timely manner, and the establishment and management of financial, operational, and administrative systems. S/he is also responsible for donor compliance mainly for finance and operations. S/he will be ultimately responsible for smooth running, efficient, and compliant project operations. She reports directly to the Chief of Party and will be a member of the project's Senior Management Team (SMT)

Responsibilities:
Leadership and Management
• Ensure application of documented policies and procedures for finance and all core operations functions to ensure ongoing efficient, effective support and compliance across the project.
• Ensure that a system is in place for regular performance assessment of staff, including providing technical support and opportunities for development.
• Develop, coordinate, and implement plans for the control, monitoring and reporting of financial operations to include controllership, treasury and budgets (work plan budgets. operating budgets and overall project budget).
• Ensure that all financial information is consolidated on time and provided to the COP as appropriate for analysis and dissemination.
• Provide guidance to and overall supervision of the project finance, grants, administration/ operations (procurement, transport, ICT, inventory, safety & security, stores/ warehousing) and sub-award teams.
• Provide regular training and coaching to staff on donor regulations, grant management systems, financial management, procurement, and HR & administrative procedures.
• Monitor the security situation and oversee implementation of security measures, including appropriate reporting. Ensure timely dissemination of and training on new initiatives/ guidelines and policies and monitoring of implementation. Ensure that project offices are effectively managed, and that project staff have access to adequate transport, procurement, ICT, administrative and safety & security management support.

Financial management
• Oversee the timely review, approval and submission of all internal financial reporting requirements, including monthly field reports to FHI 360's East and Southern Africa Office (ESARO) in Pretoria.
• Review the finance policies and procedures to ensure efficiency and effectiveness.
• Direct timely and accurate preparation and approval of all donor financial reports in respect to accounting, legal and contractual requirements
• Establish and maintain professional banking relations; plan and monitor weekly cash needs ensuring cash flow requirements of the project are met for smooth implementation of project activities.
• Provide the project management team with monthly financial reports including overall project budget status (budget pipeline tracker), work plan budgets status, ensuring potential issues are identified and addressed.
• Work closely with senior management to develop and monitor annual work plan budgets, operating budgets and budget updates.
• Perform final financial reviews of budgets prior to approval by Regional Office and submission to Funder.
• Perform internal audits and reviews of systems and processes, as required, to ensure compliance with company standards. donor requirements, and internationally accepted accounting practices.
• Work with project management to develop and implement strong systems of internal controls to mitigate risk with a strong control environment.

Sub-award Management Oversight
• Ensure adequate sub-award development processes. monitoring and management systems are in place to ensure effective and timely issuance, reporting and oversight of all sub-awards
• Monitor the effective oversight and support to recipients of sub-awards by the project to ensure consistent compliance with the terms of their sub-agreements including financial management and compliance with donor regulations.
• Monitor the timely submission of accurate financial and activity reporting by sub-award recipients.
• Provide capacity building support to sub-grantees in sub- award management to be compliant with donor rules and regulations.

Operations Systems Quality Oversight
• Assess and monitor compliance with company and donor operational policies and procedures through field visits and reports reviews.
• Review performance of operations functions to identify strengths and weaknesses; support project management team and implementing partners to replicate the former and address the latter.
• Ensure that regular and comprehensive risk and cost- efficiency analyses are conducted.
• Monitor and review operational budgets to support financial stability, ongoing program viability, efficient cost structures. and appropriate spending.

Required Qualifications:
• ACCA or CPA full qualification, or a graduate degree in finance management, accounting or a related field from a recognized institution.
• At least 10 years of relevant experience in managing donor- funded projects.
• Deep knowledge and work experience in application of USAID financial management rules and regulations.
• Diverse background in operations, with strong understanding of finance, administration, supply chain/procurement, human resources, information communication technology (ICT), and other project management processes.
• Significant experience in building, managing, and maintaining systems for financial monitoring, budget systems, and internal controls.
• Experience managing and monitoring sub-awards, including international and local partners.
• Excellent oral and written communication skills. Fluency in English required.
• Demonstrated strong analytical, interpersonal, and multi- tasking skills.
• Excellent leadership skills and demonstrated ability to manage and work effectively in team situations.
• Proven ability to prepare budgets, contract/sub-contracts. and donor financial reports.
• Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues.
• Ability to travel regularly to program locations.
• Excellent computer skills particularly Microsoft Office applications, accounting software such as Serenic, Costpoint and internet skills.
• Experience working with other US agencies and/or international governmental donors is a plus.


Work Hours: 8

Experience in Months: 120

Level of Education: Bachelor Degree

Job application procedure

All interested job applicants should ONLY submit soft copy of a cover letter, CV, academic transcripts and three professional referees in one attachment not later than January 12, 2024, to the link below and only shortlisted candidates will be contacted.
FHI 360 is an Equal Opportunity & Affirmative Action Employer.
https://thi.wd1.myworkdayjobs.com/ FHI_360_External_Career Portal,
 https://www.myworkday.com/thi/d/faceted-search2/c348/ts1/recover-current-state.htmld 


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