Summary
Date Posted: Thursday, February 01 2024, Base Salary: Not Disclosed

JOB DETAILS:
UGANDA NATIONAL EXPANDED PROGRAMME ON IMMUNIZATION REQUEST FOR EXPRESSIONS OF INTEREST (EOI) FOR THE POSTIONS OF; OPERATIONS ACCOUNTANT AND GRANTS ACCOUNTANT

The Government of the Republic of Uganda (GOU) has received financial grants from Gavi to support the Immunization Program.

The Ministry of Health (MOH), wishes to invite suitably qualified Ugandan citizens (candidates) to fill the positions of Operations Accountant and Grants Accountant at the Uganda National Expanded Programme on Immunization (UNEPI). Applications should be addressed to the Permanent Secretary, Ministry of Health, P.O. Box 7272, Kampala, hard copy applications delivered to Room C107 or electronic applications sent by email to procurement@health.go.ug not later than 5 pm, 15th February 2024. Please attach the application letter, Curriculum Vitae, and copies of all your academic qualifications plus other relevant supporting documents. Applicants who will not hear from the Ministry following completion of the recruitment and selection exercise should consider themselves unsuccessful. The position is on a contract basis, renewable upon satisfactory performance.

Title: Operations Accountant
Reports to Finance Manager
Salary Scale: Competitive
Age Limit: 25-35 years; demanding high energy and expeditious delivery of targets within assigned timelines.

Job purpose
To provide financial support for implementation of the Uganda Immunization Program including other donor funded programs. He/She will be responsible for planning and budgeting, financial management, accounting, reporting and compliance with statutory and donor laws and regulations.

Responsibilities and Accountabilities
The Operations Accountant will take responsibility for the following duties: Planning and Budgeting
• Support development and monitoring of Gavi and other donor budgets; reprogramming budgets aligned to grant applications; reprograming requests in compliance with donor requirements.
• Develop and disseminate district specific budgets from the detailed grant budgets. Prepare monthly and quarterly comprehensive Budget versus Actual Analysis Reports to enable monitoring of grant performance.
• Attend regional budget conference meetings to provide information to Local Governments (LGs) on Indicative Planning Figures for Gavi funded activities.
Compliance
• Ensure compliance with Government of Uganda (GoU) laws, rules and regulations, donor requirements and signed Memoranda of Understanding (MoUs).
• Prepare timely computations, deductions, disbursement and filing of all statutory returns and taxes including PAYE, NSSF, Withholding Tax etc.
• Check and validate transactions to ensure that all taxes, customs, and duties are not paid using grant funds.
• Processing of payments and requisitions
Check that all requisitions presented for payment are in line with the approved budget and that there are adequately supported.
• Follow up approval and processing of valid requisitions through the Ministry structure. Payments should be processed within 14 days.
• Accurate and timely entry of all financial transactions in the Integrated Financial Management System (IFMS) and the GOU E-cash model.
• Compile and effectively file all documents supporting payments made by UNEPI.
• Ensure all payment transactions/requisitions are properly coded to enable accurate posting into IFMS and all supporting documents are properly filed for future reference.
Grants/Advances Management
• Perform Quarterly financial management supervision of sub-recipients to strengthen compliance and accountability of grants.
• Prepare and submit to the Grants Coordinator and Finance Manager Financial Supervision Reports.
• Perform comprehensive review of sub-recipient finance reports and accountability documents for accuracy, completeness and authenticity. Timely documentation, communication and follow up of all issues noted to the respective sub-recipients.
• Only recognize expenses for advances that are accounted for and adequately supported per the applicable guidelines and policies.
• Support the development of comprehensive financial management guidelines for grants and participant in the orientation of LGs and other partners in the use of the financial management guidelines.
Ledger Maintenance and Reconciliations
• Prepare and submit monthly reconciliations for other ledger accounts as required.
Management and Finance Reporting
• Prepare and submit to the Finance Manager monthly budget versus actual analysis reports with explanations for variances.
• Prepare and submit to the Finance Manager the bi-annual finance reports using Gavi template grant and per Gavi guidelines.
• Prepare and submit to the Finance Manager quarterly fund accountability reports analyzed by grant.
• Prepare and submit to the Finance Manager and annual financial statements by grant. Bank and Cash
• Prepare monthly bank reconciliation statements through the IFMS system. Monitor cash balances and develop quarterly cashflow forecasts for the Program. Internal and external audits
• Facilitate; biannual internal audits, Assurance Provider reviews, annual external audits, donor audits and any other audit reviews by preparing timely reports and providing all the required information.
• Prepare and update an Action for implementation of audit recommendations. Submit a monthly updated action plan to the Finance Manager.
Coordination and oversight
• Attend and present at meetings of the finance and resource Mobilization Committee. Prepare minutes and action points for the finance and resource mobilization committee.
• Undertake any other reasonable duties which may be allocated from time to time by the supervisor(s).

Work experience and competencies required
• At least 5 years proven experience in Accounting position in a Not-for-profit organization/ Public Sector/Donor funded Project.
• Computer literate with advanced hands-on experience in use of accounting packages. Experience in the use of the GOU IFMS system will be an added advantage.
• Strong knowledge of Generally Accepted Accounting and Auditing Principles and laws, rules, and regulations.
• Prior working experience with GOU and in the Health Sector will be an added advantage.

Academic qualifications
• Bachelor's degree in accounting or business or finance or related field from a recognized University.
• Fully Qualified Certified Accountant with CPA or ACCA.
• Post graduate training in the field of finance and/or management is an added advantage.


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
The Ministry of Health (MOH), wishes to invite suitably qualified Ugandan citizens (candidates) to fill the positions of Operations Accountant and Grants Accountant at the Uganda National Expanded Programme on Immunization (UNEPI). Applications should be addressed to the Permanent Secretary, Ministry of Health, P.O. Box 7272, Kampala, hard copy applications delivered to Room C107 or electronic applications sent by email to procurement@health.go.ug not later than 5 pm, 15th February 2024. Please attach the application letter, Curriculum Vitae, and copies of all your academic qualifications plus other relevant supporting documents. Applicants who will not hear from the Ministry following completion of the recruitment and selection exercise should consider themselves unsuccessful. The position is on a contract basis, renewable upon satisfactory performance.


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