3. Procurement Officer (1)

Reporting to the Procurement and Contracts Manager.

Key Responsibilities:

1. Sourcing for quotations from suppliers;
2. Receive purchases and check requests from throughout the Project;

• In liaison with the office Administrator, order office supplies;

1. Prepare purchase orders;
2. Maintain contact with vendors regarding orders and coordinate purchasing;
3. Receive, inspect, and distribute procured goods and equipment and files damage claims with suppliers;

• Conduct annual project inventory, prepare inventory listings to include the location and status of all equipment;
• Evaluate the quality and appropriateness of supplies and equipment; conduct cost/quality comparisons prior to submitting requests to accounts for payment

1. Confer with PMU staff to determine purchasing needs and specifications for simple supplies.
2. Perform related work as required.

Academic Qualifications:

1. A University degree in Procurement and Supply Chain or Procurement and Logistics

Management or Commerce or Business Administration or Economics or an equivalent

1. A Post graduate qualification related to purchasing and supply chain management from a recognised higher institution of learning will be an added advantage.

Experience:

1. Minimum of 5 years of relevant experience, 3of which must be in Donor funded project and in a public institution.
2. Experience in Stores and Logistics management.

Competences:

a)  Knowledge of Public Procurement and Disposal procedures and policies.  

• Sourcing for quotations from suppliers
• Receive purchases and check requests from throughout the Project
• Order office supplies in liaison with the office Administrator
• Prepare purchase orders
• Maintain contact with vendors regarding orders and coordinate purchasing
• Receive, inspect, and distribute procured goods and equipment
• Conduct annual project inventory
• Evaluate the quality and appropriateness of supplies and equipment
• Confer with PMU staff to determine purchasing needs and specifications for simple supplies
• Perform related work as required

• A University degree in Procurement and Supply Chain or related field
• Postgraduate qualification related to purchasing and supply chain management
• Minimum of 5 years of relevant experience
• Experience in Stores and Logistics management