Vacancy title:
Accountant

Jobs at:
British High Commission (BHC)

Deadline of this Job:
16th March 2018

Duty Station:
Kampala, Uganda

Job details:
Starting Monthly Salary: UGX 3,095,816

The British High Commission is the diplomatic liaison office that aims to develop and maintain close bilateral relations with Uganda, in accordance with British government policies. The British High Commission is responsible for the political relationship between the UK and Uganda, and we provide advice and guidance on political and governance issues. BHC provides assistance and documentary services to British nationals in Uganda. The UK Trade and Investment Section provides assistance to both British and Ugandan businesses.

Job Summary: The Accountant is responsible for providing an efficient and effective accounting service to the British High Commission in Kampala (BHC). The jobholder reports to Head of Corporate Services within the Corporate Services Team (CST). The Accountant will work in liaison with the Finance Regional Team in Pretoria and the Global Transaction Processing Centre (GTPC) in Manilla to ensure that all the accounting processes and procedures at Post are in compliance with UK Government Financial Policies and Regulations.

Key Duties and Responsibilities:
Accounts Payable and Accounting Information for Cash and Bank Transactions at Post

•  Work with budget holders/staff to enhance compliance with GTPC procedures for Distribution Sets, Invoices, Debit and Credit memos, miscelleanous receipts, and Network Post Accounts (NPAs) to enhance compliance with UK accounting procedures including correctly accounting for spend and reducing the risk of fraud.
• Receive, review and submit invoices to the GTPC for processing. Investigate problem invoices (Invoices on hold) and resolve within 10 days.
• Receive, Review/request amendments or authorise preliminary payments registers/batches from the GTPS team. File/keep record of final communicated payments registers from the GTPC team.
•  Work with the GTPC to ensure balance sheet accounts are reconciled on a regular basis to verify that all items have been correctly posted and matched.
• Quickly respond to queries from the GTPC and hub on financial transactions and quarterly returns within agreed timelines.
• Work in liaison with the Procurement Officer carry out housekeeping of the Goods receipted and not invoiced report, ensuring that open Pos are inline with the Financial Performance Compliance Indicators.
• Maintain a cash box for small and or unplanned expenditure in cash and imprest replenishments. On a monthly basis review and replenish cash imprests as appropriate.
• Record all cash payments and receipts, and bank transactions on the Network Post Account spreadsheet through out the month and submit to the hub/centre at the end of the month.
• Submit Payroll data to the Global Transaction Processing Centre (GTPC) for processing, and effect statutory payments (NSSF).
• Ensure debts are collected in a timely manner, but continue to work with management to identify ways of minimising debts.
  Cash Requirements and End of Month – Checks/Process and Housekeeping
•  Prepare post cash forecast and funding request and supply to the regional account manager for implementation.
• Work closely with the centre to complete monthly financial reports checks and month end procedures including banking and cash reconciliations.
•  Use FPCIs scores, OBIEE reports, Network Post Account spreadsheets and cash balance spreadsheet to highlight and bring to the attention of the Head of Corporate Services any gaps in local cash management and controls and cash funding forecasts.
• Management of the Banking relationship including carrying out emergency Bank runs.
  VAT Claims:
•  Process VAT returns and Excise duty for the Mission and submit to URA on a quarterly basis to reduce disallowed invoices. Proactively raise and work with the hub and centre to address any financial reconciliation challenges related to delayed and disallowed VAT returns.

Qualifications, Skills and Experience:

• The applicant for the British High Commission Accountant job placement must hold a University degree in Accounting (BBA or Bcom)
• Professional qualification in Accountancy (ACCA or CPA) is an added advantage.
• Three to five years of experience in Accounting work for a busy organisation.
•  Adequate knowledge of Uganda tax laws and systems applicable to the organisation.
• Knowledge and experience in use of Accounting Packages e.g. Knowledge and use of PRISM is an added advantage.
•  Sound practical knowledge of use of most computer applications e.g. spreadsheets, word and PowerPoint.
• Required Competencies: Changing and Improving, Delivering Value for Money, Managing a Quality Service, Delivering at Pace

Job application procedure
All suitably qualified and interested candidates who wish to join the British High Commission in the aforementioned capacity should apply by clicking on the link below.
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