Vacancy title:
Human Resource Administrator

Jobs at:
Sombha Solutions Store

Deadline of this Job:
20th March 2018 by 5:00pm

Duty Station:
Kampala, Uganda

Job details:
Reports to: Operations Manager–Solutions & Projects
Sombha Solution Store is a Ugandan-owned technology and communications services provider founded in 2014 and is licensed by Uganda Communications Commission to provider voice and data services in Uganda.

Job Summary: The Human Resource Administrator will be responsible for:

• Human resources tasks.
• General administrative tasks.
•  Health Safety and Environment tasks.

Key Duties and Responsibilities:
Human Resources (HR) Tasks:

• Explain and promote established company HR policies and procedures to employees.
• Prepare, update and recommend human resource policies and procedures.
• Maintain the work structure by updating job requirements and job descriptions for all positions.
•  Create forms, templates, and other human resources related documents.
• Perform recruitment, orientation and exit interviews.
•  Enter and update relevant employee information in HR databases; keeping both soft and hard copy files well organized and accessible to management staff.
• Support the finance team with payroll functions.
•  Perform timekeeping and timely tracking; compiling and submitting all employee monthly full time equivalent (FTE) reports to the finance team.
•  Ensure planning, monitoring, and appraisal of employee work results through the performance evaluation process.
• Coach and discipline employees, hear and resolve their grievances and counsel them.
•  Prepare staff training plans as required.•
• Ensure HR legal and regulatory compliance.
• Prepare and submit relevant HR reports to the Operations Manager – Enabling Functions as needed.
  General administrative tasks:
• Liaise with the company banks for all required information and manage the relationships with them.
• Ensure that all company operational compliance and regulatory licenses are up to date; managing their renewal where needed.
• Ensure a clean office environment.
• Schedule meetings and appointments; internal and external.
• Create agendas and takes meeting notes.
• Make travel arrangements for managerial staff.
•  Plan company events.
• Manage office equipment and ensure staff responsibility and care for them.
•  Ensure stock of office supplies.
  Health Safety and Environment (HSE) Tasks:
• Promote good HSE culture in the company by ensuring staff awareness and compliance.
• Support with review, update and maintenance of HSE policies and procedures.
• Organise and ensure staff attendance of relevant HSE training programs.
• Perform and assist in audits, compliance reviews, general risk assessments and other safety assessments and ensure recommendations are implemented.
• Ensure HSE legal and regulatory compliance.
• Maintain a register of appointed HSE committee members and support them with secretarial tasks.
• Manage and maintain the relevant HSE logs and documentation in a standard database; ensuring that it is well organized and that both soft and hard copies of all documentation are readily available to management.
•  Work with external HSE consultants and confirm all billable tasks with finance.
• Prepare and submit all relevant HSE reports to the Operations Manager – Enabling Functions as needed.
  Other tasks:
• Perform other relevant tasks as assigned.

Qualifications, Skills and Experience:

• The applicant must hold a degree in Human Resources, Administration or Secretarial studies.
• Two years work experience.
• Excellent written and spoken communication skills.
•  Confident individual with a proactive attitude.
•  High level of professionalism and confidentiality.
• Excellent organizational, project and time management skills.
•  Demonstrated teamwork and customer focused service skills.
• Excellent presentation, training and interpersonal skills.
• Ability to multi-task, prioritize, and manage time effectively.
• High stress tolerance and problem solving skills.
• Computer literate especially with internet access, Microsoft office and G-Suite applications.
• Fluency in English language.
• Desirable:
•  Familiarity with CRM software.
•  Previous HR / Administration / HSE experience.
• Excellent telephone contact handling skills.
  • Excellent & proven organisational skills.

Job application procedure
All interested candidates can send in their Applications with detailed updated CVs to: hr@veritas-holdings.com  Please indicate Application for Human Resource Administrator in the subject line.