Summary
Date Posted: Wednesday, August 26, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
This role is accountable and responsible for inventory management including; planning, monitoring usage levels, managing warehouse facilities, and reviewing the quality and efficiency of warehouse activities in line with SCI policies and procedures. Performance of tasks shall be executed in a manner that promotes value for money in accordance to SCI standards.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Senior Warehouse & Assets Officer
Staff reporting to this post: None
Direct: N/A
Indirect : N/A
Budget Responsibilities: N/A .

KEY AREAS OF ACCOUNTABILITY :
Inventory management
• Conduct proper stock physical verification to ensure quality and quantity of item ordered are received (On and Off site)
• Packaging deliveries with accurate use of carton labels
• Timely notification of requesters/programme for all stock deliveries made for better planning
• Access control of the the warehouse (Enteries and exits)
• Maintaining uptodate date record for inventory management (Bin cards, Stock cards)
• Controls inventory levels by conducting periodic physical stock counts; reconciling with data storage system for Admin stock.
• Timely upload of data and implementation of the Total Inventory Management system (TiM)
• Raise purchase request for procurement of office supplies at country office base on consumption levels
• Keep all inventory records up to date as per donor & SCI requirement to ensure value for money
• Maintain optimum stock levels in the warehouse
• Provide support for TIM transactions
Warehouse management
• Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.
• Keep the warehouse organised and clean at all times
• Oversee the distribution, dispatch and transportation of items to staff at the country office and regions
• Warehouse layout and storage space usage as per commodity category
Invoice processing
• Handle payment processing of invoices while checking documents for completeness of codes and tracking of all invoices before submission to finance.
• Order tracking and supplier liaisons to ensure timely delivery of items
Asset controls
• Support in the management of all SCI assets and asset disposal process
• Support periodic physical verification of all SCI assets both fixed and GPE.
• Ensure timely tagging of all organization assets across projects in line with financial/ operations guidelines (upon delivery/ before release)
Documentation and reporting
• Maintain a filing system for all warehouse and asset documentation in a systematic manner
• Prepare and submit weekly and montly updated warehouse status report
• Track all payment in the invoice tracker and e-filling of all payment before submission to finance
• Perform any other tasks as delegated by the line manager

Job Skills: Not Specified

QUALIFICATIONS
• A minimum of a bachelor’s degree in Procurement, Supply chain management, Administration. Experience in Logistics/ warehouse management will be an added advantage
EXPERIENCE AND SKILLS
Essential
• At least two year’s relevant working experience, preferably with International NGOs, and good understanding of major donor’s warehouse management practices, distribution and stock control procedures.
• Self motivated with demonstrated ability to generate inventory/warehouse reports and meet set deadlines and with good integrity.
• Team player with good interpersonal/ communication, documentation and facilitation skills and the ability to work under minimum supervision in a team.
• Computer literary and fluency in English are a MUST.
• Ability to maintain personal professional development and competencies on warehouse/supply chain issues.
• Strong analytical skills and planning abilities.
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
• Organisational ability and excellent documentation skills are a must.
Desireable
• Availability and willingness to work extra hours during times of humanitarian responses.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Ability to intervene with crisis management or troubleshooting as necessary.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Excellent time management and planning capacity
• Commitment to Save the Children values

Job Education: Not Specified

Job Experience: At least two year’s

Work Hours: 8

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