Admin Assistants
2025-05-27T16:53:05+00:00
Youth Social Advocacy Team
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https://youthsat.org/
FULL_TIME
Rhino Camp, YSAT HQ
Uganda
00256
Uganda
Nonprofit, and NGO
Admin & Office
2025-06-06T17:00:00+00:00
Uganda
8
ROLE PURPOSE:
Under the director supervision of Finance and Admin Officer, the Office Admin Assistant completes
clerical and administrative tasks. S/he will welcome, direct and interact with Visitors, coordinate office meetings and appointments, maintain staff welfare and other clerical duties
WORKING ENVIRONMENT:
YSAT works in remote refugee hosting areas in Uganda with 3 field offices, 5 refugee settlements,
approximately 58 staff and annual budget of 1.5 million USD / anum. The staff will be based in Rhino
Camp and Pakelle during working days returning to town on Fridays where applicable.
Duties and Responsibilities
- Coordinate meetings and appointments throughout the various offices and between employees with clients to ensure efficiency and maintain compliance
- Manage Agendas, meeting room schedules, travel plans and appointments for upper management
- Manage emails, letters, packages, phone calls and other forms of office correspondences
- Support bookkeeping and budgeting procedures for the organization i.e. tracking invoices and all requisitions to ensure all books are up to date
- Create and update records for financial, personnel and other data relevant for reporting e.g payroll, timesheets and Salary requisitions
- Make purchase/requisitions for office supplies like furniture, utilities, consumables, and other necessary equipment that facilitates office running
- Track and replace office supplies as necessary to avoids interruptions in standard front office procedures
- Prepare reports and present proposals for administrative needs and present as needed
- Assist Teams whenever there is an opportunity to do so
- Hand any other assignment as shall be deemed fit to your office
Desired qualifications
- At least a diploma/A, 0 level certificate or equivalent
- Knowledge of local languages Arabic, Lugbara/Madi,
- Fluent in English
- Proactiveness
- Attention to details
- Punctuality
Coordinate meetings and appointments throughout the various offices and between employees with clients to ensure efficiency and maintain compliance Manage Agendas, meeting room schedules, travel plans and appointments for upper management Manage emails, letters, packages, phone calls and other forms of office correspondences Support bookkeeping and budgeting procedures for the organization i.e. tracking invoices and all requisitions to ensure all books are up to date Create and update records for financial, personnel and other data relevant for reporting e.g payroll, timesheets and Salary requisitions Make purchase/requisitions for office supplies like furniture, utilities, consumables, and other necessary equipment that facilitates office running Track and replace office supplies as necessary to avoids interruptions in standard front office procedures Prepare reports and present proposals for administrative needs and present as needed Assist Teams whenever there is an opportunity to do so Hand any other assignment as shall be deemed fit to your office
At least a diploma/A, 0 level certificate or equivalent - Knowledge of local languages Arabic, Lugbara/Madi, - Fluent in English - Proactiveness - Attention to details - Punctuality
JOB-6835edf173d3d
Vacancy title:
2 Admin Assistants
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office]
Jobs at:
Youth Social Advocacy Team
Deadline of this Job:
Friday, June 6 2025
Duty Station:
Rhino Camp, YSAT HQ | Uganda | Uganda
Summary
Date Posted: Tuesday, May 27 2025, Base Salary: Not Disclosed
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JOB DETAILS:
ROLE PURPOSE:
Under the director supervision of Finance and Admin Officer, the Office Admin Assistant completes
clerical and administrative tasks. S/he will welcome, direct and interact with Visitors, coordinate office meetings and appointments, maintain staff welfare and other clerical duties
WORKING ENVIRONMENT:
YSAT works in remote refugee hosting areas in Uganda with 3 field offices, 5 refugee settlements, approximately 58 staff and annual budget of 1.5 million USD / anum. The staff will be based in Rhino Camp and Pakelle during working days returning to town on Fridays where applicable.
Duties and Responsibilities
- Coordinate meetings and appointments throughout the various offices and between employees with clients to ensure efficiency and maintain compliance
- Manage Agendas, meeting room schedules, travel plans and appointments for upper management
- Manage emails, letters, packages, phone calls and other forms of office correspondences
- Support bookkeeping and budgeting procedures for the organization i.e. tracking invoices and all requisitions to ensure all books are up to date
- Create and update records for financial, personnel and other data relevant for reporting e.g payroll, timesheets and Salary requisitions
- Make purchase/requisitions for office supplies like furniture, utilities, consumables, and other necessary equipment that facilitates office running
- Track and replace office supplies as necessary to avoids interruptions in standard front office procedures
- Prepare reports and present proposals for administrative needs and present as needed
- Assist Teams whenever there is an opportunity to do so
- Hand any other assignment as shall be deemed fit to your office
Desired qualifications
- At least a diploma/A, 0 level certificate or equivalent
- Knowledge of local languages Arabic, Lugbara/Madi,
- Fluent in English
- Proactiveness
- Attention to details
- Punctuality
Work Hours: 8
Experience in Months: 24
Level of Education: associate degree
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