Job purpose:

A Data Clerk shall accurately input, update, and maintain project data in databases and spreadsheets, verifying accuracy, generating reports, organizing physical/digital files, ensuring confidentiality, and communicating with teams for data consistency, requiring strong attention to detail, typing skills, and familiarity with office software

Key Roles and Responsibilities:

• Accurately enter and update project data, including beneficiary data, and assistance records in project selected Self Reliance Model Information Management Systems or other databases.
• Works with other project staff to update all appropriate registers and databases
• Ensure proper storage/filling of reports/forms in designated places.
• Maintain project records, both physical and digital, in accordance with Uganda’s data privacy and organization’s regulations.
• Organize, secure, and file project records, ensuring easy retrieval and confidentiality of all project information.
• Cross checks entered data to ensure data quality and completeness.
• Runs consistency quality checks and makes edits as appropriate.
• Update indicator performance tracking tables in coordination with M&E officers.
• Reports any errors and malfunctions in data and computer.
• Ensure consistent availability and use of tools for recording data through duly developing and implementing a procurement plan for registers/ tools
• Supports the implementation of HFU’s standards including the Monitoring for action standards in field sites
• Perform analysis and compile data for reporting and use at field sites for decision making.
• Conduct regular data reviews with project staff and provide mentorship in data quality assurance and use. Participate in surveys and assessments when needed and support with data management functions. Support consolidation of weekly, monthly, quarterly, and annual reports.
• Make routine backups and updates on the M&E box files at scheduled intervals.
• Prepare weekly, monthly and annual reports within stipulated timeline and of stipulated quality

Minimum Qualification & Experience

• A diploma in Statistics, Economics, Nutrition, Monitoring and Evaluation, Project Planning and
• Postgraduate in Monitoring and Evaluation will be of an added advantage.
• Proven experience of 2 -3 years in data entry or a similar administrative role in NGO setting
• Excellent typing speed and accuracy
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Office Suite (Excel, Word) and data entry software
• Good written and oral communication skills.

Skills & Competencies:

• Accuracy & Precision
• Confidentiality & Integrity
• Time Management
• Problem-Solving
• Ability to work independently

Confidentiality and Ethics:

Note:

• HFU offers equal opportunities to both women and men.
• Solicitation will lead to automatic disqualification.

• Accurately enter and update project data, including beneficiary data, and assistance records in project selected Self Reliance Model Information Management Systems or other databases.
• Works with other project staff to update all appropriate registers and databases
• Ensure proper storage/filling of reports/forms in designated places.
• Maintain project records, both physical and digital, in accordance with Uganda’s data privacy and organization’s regulations.
• Organize, secure, and file project records, ensuring easy retrieval and confidentiality of all project information.
• Cross checks entered data to ensure data quality and completeness.
• Runs consistency quality checks and makes edits as appropriate.
• Update indicator performance tracking tables in coordination with M&E officers.
• Reports any errors and malfunctions in data and computer.
• Ensure consistent availability and use of tools for recording data through duly developing and implementing a procurement plan for registers/ tools
• Supports the implementation of HFU’s standards including the Monitoring for action standards in field sites
• Perform analysis and compile data for reporting and use at field sites for decision making.
• Conduct regular data reviews with project staff and provide mentorship in data quality assurance and use. Participate in surveys and assessments when needed and support with data management functions. Support consolidation of weekly, monthly, quarterly, and annual reports.
• Make routine backups and updates on the M&E box files at scheduled intervals.
• Prepare weekly, monthly and annual reports within stipulated timeline and of stipulated quality

• Accuracy & Precision
• Confidentiality & Integrity
• Time Management
• Problem-Solving
• Ability to work independently

• A diploma in Statistics, Economics, Nutrition, Monitoring and Evaluation, Project Planning and
• Postgraduate in Monitoring and Evaluation will be of an added advantage.
• Proven experience of 2 -3 years in data entry or a similar administrative role in NGO setting
• Excellent typing speed and accuracy
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Office Suite (Excel, Word) and data entry software
• Good written and oral communication skills.