Vacancy title:
Academic Registrar

[Type: FULL_TIME, Industry: Education, and Training, Category: Management, Sales & Retail, Business Operations]

Jobs at:
Johnass International College of Health Sciences (JICHS)

Deadline of this Job:
Wednesday, July 15 2026

Duty Station:
Njeru Municipality, Musoke Close, Off Naava/Paul Musoke Roads, Buikwe District | Johnass International College of Health Sciences, Main Campus | Uganda

Summary
Date Posted: Thursday, June 25 2026, Base Salary: Not Disclosed

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Learn more about Johnass International College of Health Sciences (JICHS)
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JOB DETAILS:

Job title: Academic Registrar (AR)
Reports to: Director – Programmes, Academics and Student  Affairs (DPASA).

2. Supervises/Responsible for/Direct Reports:

Assistant Registrars (Admissions & Administration), Student Affairs and Records Officer (Academic,) Students Registry Administrative Staff and other line staff.

3. Salary: Attractive and Commensurate to the Role.
4. Age: At least 30 Years Old.
5. Duty Station:

• Johnass International College of Health Sciences, Main Campus in Njeru Municipality, Musoke Close, Off Naava/Paul Musoke Roads, Buikwe District, Near Owen Falls Dam on R. Nile.

6. Job Purpose:

To provide efficient, accurate, secure, and compliant operational management of the Academic Registry, ensuring effective administration of student admissions, records, examinations, progression, certification, and academic scheduling.

7. Role Scope:

The AR is the Chief Academic Administration and Records Officer. Thus the role of AR is operational and administrative in nature and as such, its supports the academic programmes, academics and students’ affairs strategy and quality assurance framework led by the DPASA.

• Key Duties and Responsibilities:

The Academic Registrar is responsible for;

• Academic Registry Operations Management.
• Admissions & Enrollment Administration.
• Examinations & Assessment Administration.
• Academic Records & Certification Management.
• Academic Policy Implementation.
• Academic Scheduling & Timetabling.
• Student Progression, Appeals & Academic Case Administration.
• Digital Registry & Student Information Management Systems.
• Leadership & Staff Management.
• Performing other assigned duties.

3.0. PERSONAL SPECIFICATIONS:
Academic and Professional Qualifications:
Either:

1. A Master’s Degree in;

• Education (Options: Administration and Human Resource Management, Monitoring and Evaluation, Policy Planning and Management, Planning and Management, Other related Education Options);
• Health Professions Education (Options: Medical Education, Nursing, Midwifery, Medicine and/or Surgery, Medical Laboratory or any other Medical OR Health Professions Fields);
• Entrepreneurship or related fields;
• Management Studies;
• Public Administration,
• Business Administration;
• Strategic Planning;
• Engineering, Technology or Technological studies,
• Any of the field in the programmes taught at JOhNASS,
• Other Arts or Social Sciences or Community Development or related fields,

OR;

• A Postgraduate Diploma in any of the above fields.

Where one has the above Master’s Degree or Postgraduate Diploma, he/she must be qualified;

WITH;

• A Honors (or equivalent CGPA) Bachelor’s Degree in any of the above fields for all applicants, or in addition, for all health Professions, in accordance with this section 3.0 (1) (iv) below.

1. For Clarity, all Health Professionals;

EITHER, He/She;

• Must have Advanced Tutors Diploma or Post Graduate Diploma in Medical Education in case he or she lacks a basic degree in Medical Education.
• For Must be registered and in possession of a valid Practicing License from Uganda Nurses and Midwives Council (For Nurses and Midwives) or Uganda Allied Health Professionals Council (Foe Allied Health professionals) or Uganda Medical and Dental Practitioners Council (For Medical Doctors) or Pharmaceutical Society of Uganda (For Pharmacists and those with other Pharmaceutical Qualifications).

OR, He/She who was awarded Advanced Diploma/Higher Diploma before 2002);

• Should have an Advanced or Higher Diploma in Nursing or Midwifery or any Allied Health field or Medical qualification or Minimum of a Diploma in Pharmaceutical field from a recognized University/Institution.
• Must have a qualification in Medical Education (Advanced Tutors Diploma or Bachelor’s Degree in Medical Education or Post Graduate Diploma in Medical Education).
• Must also be registered and in possession of a valid Practicing License from the relevant Professional Body.

Any of the following is an added Advantage:

1. a PhD or Doctorate in in any of the above fields.
2. Formal training in quality assurance, or academic administration.

2. Professional Experience:
3. Minimum of 5 years’ Experience; in Either Teaching OR Supervisory Roles in a Tertiary, Higher Education Institution, a Project or Programme, OR in, Academic Training Research and Supervision of students; after Bachelor’s Degree.

1. Demonstrated experience in the following is an added advantage:

• Teaching students.
• Admissions management.
• Examinations preparations, administration and management.
• Academic records management,
• Student Information Management Systems.

4.0.  Competencies & Skills:

One should have good knowledge and Experience in the following:

Technical (Operational/Administrative Level)

• Teaching planning and administration.
• Academic records & examinations management expertise
• Student Information Management Systems (SIMS).
• Examinations and assessment administration
• Admissions, enrollment and registration systems
• Academic scheduling and timetabling
• Data integrity, accuracy, documentation control, validation and reporting
• Academic policy implementation (not formulation)
• Registry systems, procedures and workflow management
• Certification, transcripts and academic verification processes
• Compliance with academic regulations at operational level
• Digital registry systems and process automation
• Strong operational coordination skills.

Behavioral & Leadership.

• High integrity and confidentiality
• Strong attention to detail and accuracy.
• Service-oriented leadership.
•  Excellent organizational and coordination skills
• Service-oriented mindset (student-centered service delivery)
• Reliability and consistency in execution
• Time management and deadline adherence
• Effective communication (administrative level)
• Team supervision and staff support
• Problem-solving in administrative processes
• Professional discipline and accountability.

Work Hours: 8

Experience in Months: 60

Level of Education: bachelor degree

Job application procedure

The qualifying and interested applicants/candidates should therefore submit their;

1. Applications with the current coloured Passport Photograph attached at the right hand top corner of the application, together with;
2. the most recent detailed Curriculum Vitae (CV), having two (02) to three (03) referees indicating their Mobile Phone Contacts and Emails,

3. Other Documents/Attachments below;

• Certified copies of the Degree/Diploma Certificates and Academic Transcripts, other Certified copies of Academic documents and Professional Qualifications.
• A Copy of the National Identity Card,
• Current workplace/Institutional Identity Card.
• Any Other document one thinks is relevant to the position being applied for.

4. All Applicants/Candidates should address their applications to;

• The Secretary,
  Governing Council,
  Johnass International Collee of health Sciences,
  Njeru Municipality,
  P. O. Box 266,
  JINJA – UGANDA.

5. The application is expected to be received by latest Wednesday 15^th July 2026; latest 5pm that day.

 Please Note:   

    The Applicants/Candidates are advised to;

1. Prepare their complete application with all the documents mentioned above, in a single PDF File and email them to the following email addresses:

info@jichs.ac.ug

and copy to;

ntamuhiira@gmail.com

2. Indicate title of the post in the Heading/Subject of the application letter.
3. Apply for one or two posts which he/she qualifies.
4. Note that Hand delivered applications shall not be accepted.
5. Have Certified Professional qualifications or Registration Certificates and valid Practicing Licenses were applicable with the application, for those who are required by law to register with relevant Professional Councils/Institutions/Bodies.

In addition;

6. Priority should be given to only the relevant academic and professional documents in the job personal specifications.
7. All applicants will have the opportunity to present additional relevant qualifications.
8. It is further emphasized that:

• Only shortlisted applicants will be contacted.
• Shortlisted applicants shall be required to bring at the oral interview their original Academic and Professional Documents.
• Candidates who will present forged documents shall be handled in accordance with the Laws of Uganda.
• Equal opportunity shall be given to all applicants.
• This advert and more details about the college can be accessed on the college website: jichs.ac.ug

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