Salary:

 UFZEPA – 8

Terms:

 Three (3) Year Contract (Renewable upon good performance)

Person Specifications

a) Academic Qualifications

1. Honors Bachelor’s in Secretarial Studies OR Bachelor’s in Information & Office Management or equivalent

b) Work Experience

• Working experience: Nil

c) Competencies

i) Technical

• Shorthand skills
• Records and Information Management
• Information and Communication Technology

ii) Behavioral

• Effective Communication
• Ethics and Integrity
• Public Relations and Customer Care
• Results orientation
• Time management
• Flexibility
• Confidentiality

Duties and Responsibilities

• Take dictation, transcribe and type drafts
• Prepare reports, presentations and minutes
• Operate and manage office facilities/equipment
• Draft responses to routine correspondence and disseminate information
• Ensure security of records, documents and equipment
• Plan/monitor programs, activities and appointments
• Receive/attend to visitors and clients; dispatch documents
• Maintain and account for office imprest

• Take dictation, transcribe and type drafts
• Prepare reports, presentations and minutes
• Operate and manage office facilities/equipment
• Draft responses to routine correspondence and disseminate information
• Ensure security of records, documents and equipment
• Plan/monitor programs, activities and appointments
• Receive/attend to visitors and clients; dispatch documents
• Maintain and account for office imprest

• Shorthand skills
• Records and Information Management
• Information and Communication Technology
• Effective Communication
• Ethics and Integrity
• Public Relations and Customer Care
• Results orientation
• Time management
• Flexibility
• Confidentiality

• Honors Bachelor’s in Secretarial Studies OR Bachelor’s in Information & Office Management or equivalent