Company Description

Brand Care Limited is a growing provider of printed products, promotional items, and signage solutions. The company serves a wide range of clients who rely on high-quality, customized materials to support their branding and marketing activities. Team members collaborate closely with customers to deliver timely, accurate, and creative production services. Working at Brand Care Limited offers opportunities to build administrative expertise in a dynamic, customer-focused environment and contribute to efficient operations across the business.

Role Description

The Administrator role is a full-time, on-site position based in Kampala. The Administrator will handle day-to-day office operations, including managing correspondence, maintaining records, preparing documents, and organizing files. This role will support order processing for printed products, promotional items, and signage by updating databases, tracking jobs, and coordinating with production and sales teams. The Administrator will schedule meetings, assist with basic bookkeeping tasks such as invoice preparation and follow-up, and ensure supplies and office equipment are available and in good working order. The role also involves responding to client inquiries, providing administrative support for internal projects, and helping maintain a professional, well-organized work environment.

Qualifications

• Strong administrative and organizational skills, including document management, record keeping, and scheduling.
• Proficiency with office software and digital tools, such as word processing, spreadsheets, email, and basic database entry.
• Effective communication skills, with the ability to interact professionally with clients, colleagues, and suppliers.
• Attention to detail and accuracy in data entry, documentation, and handling of invoices and orders.
• Ability to prioritize tasks, manage time effectively, and work reliably in a fast-paced, on-site environment.
• Basic understanding of office finance processes, such as invoicing, payment tracking, and petty cash handling, is an advantage.
• Previous experience in an administrative or office support role, preferably in a printing, signage, or related service industry, is beneficial.
• Relevant diploma or degree in Business Administration, Office Management

• Handle day-to-day office operations, including managing correspondence, maintaining records, preparing documents, and organizing files.
• Support order processing for printed products, promotional items, and signage by updating databases, tracking jobs, and coordinating with production and sales teams.
• Schedule meetings.
• Assist with basic bookkeeping tasks such as invoice preparation and follow-up.
• Ensure supplies and office equipment are available and in good working order.
• Respond to client inquiries.
• Provide administrative support for internal projects.
• Help maintain a professional, well-organized work environment.

• Strong administrative and organizational skills
• Document management
• Record keeping
• Scheduling
• Proficiency with office software and digital tools
• Word processing
• Spreadsheets
• Email
• Basic database entry
• Effective communication skills
• Professional interaction with clients, colleagues, and suppliers
• Attention to detail
• Accuracy in data entry
• Accuracy in documentation
• Accuracy in handling invoices and orders
• Ability to prioritize tasks
• Manage time effectively
• Work reliably in a fast-paced, on-site environment
• Basic understanding of office finance processes
• Invoicing
• Payment tracking
• Petty cash handling

• Relevant diploma or degree in Business Administration, Office Management