Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

• Current Employees of the Mission

For USEFM - FP grade is 7. Actual FP salary authorized by Washington D.C.

Summary:

The U.S. Mission in Uganda is seeking eligible and qualified applicants for the CLO Administrative Assistant position in the Management office.

Duties

The Community Liaison Office Administrative Assistant (CLO Administrative Assistant) provides administrative support to the Community Liaison Office. The CLO Administrative Assistant works under the supervision of the CLO Coordinator and collaborates with the entirety of the CLO staff (CLO Coordinator and Assistant CLO Coordinator) to support the office in successful programming under all eight Areas of Responsibility (family member employment; crisis management and security; education; communications and outreach; guidance and referral; welcoming, orientation, and departures; community liaison; and events planning), to develop and maintain key contacts, and to manage information that benefits the morale and welfare of the entire Mission.

Qualifications and Evaluations

Requirements:

All selected candidates must be able to obtain and hold a:

• security certificate; or
• Public Trust Security clearance.

All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.

Selected candidate must be able to begin working within a reasonable period of time 4 weeks upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

Completion of High School is required.

Evaluations:

You will be evaluated against the qualifications and requirements in this vacancy announcement.

You may be asked to complete a pre-employment language or skills test.

You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:

Experience:

• Two years of administrative/office experience is required.

Language:

• ENGLISH: Good working Knowledge; speaking, reading and writing.

Job Knowledge:

• Knowledge of general principles of office administration and management. Standard knowledge of Microsoft Office required.

Skills And Abilities:

• Ability to draft communications and reports. Strong organizational skills (physical and digital organization of office files). Strong research skills and proficiency in the use of Microsoft 365.

Benefits and Other Info

Benefits:

Agency Benefits:

• The U.S. Mission offers a competitive compensation and benefits package for local employees.

For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:

A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference.

HIRING PREFERENCE ORDER

• Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights **

* IMPORTANT: US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau.

For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the 3 FAM 7210 Definitions.

ADDITIONAL EMPLOYMENT CONSIDERATIONS

The following apply to EFMs, USEFMs, and AEFMs only:

• Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.
• Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

The following apply to Locally Employed (LE) staff only:

• Current employees serving a probationary period are not eligible.
• Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performance Report are not eligible.

• Provides administrative support to the Community Liaison Office.
• Works under the supervision of the CLO Coordinator.
• Collaborates with the entirety of the CLO staff (CLO Coordinator and Assistant CLO Coordinator) to support the office in successful programming under all eight Areas of Responsibility (family member employment; crisis management and security; education; communications and outreach; guidance and referral; welcoming, orientation, and departures; community liaison; and events planning).
• Develops and maintains key contacts.
• Manages information that benefits the morale and welfare of the entire Mission.

• Ability to draft communications and reports.
• Strong organizational skills (physical and digital organization of office files).
• Strong research skills.
• Proficiency in the use of Microsoft 365.
• Knowledge of general principles of office administration and management.
• Standard knowledge of Microsoft Office.

• Completion of High School is required.
• Two years of administrative/office experience is required.
• Good working knowledge of English; speaking, reading and writing.
• Knowledge of general principles of office administration and management.
• Standard knowledge of Microsoft Office required.
• Ability to draft communications and reports.
• Strong organizational skills (physical and digital organization of office files).
• Strong research skills and proficiency in the use of Microsoft 365.
• Must be able to obtain and hold a security certificate or Public Trust Security clearance.
• Must be able to begin working within a reasonable period of time (4 weeks) upon receipt of agency authorization and/or clearances/certifications.