JOB PROFILE /DESCRIPTION

The summary role of the Clerk of works is to supervise construction projects. The role will be responsible for monitoring construction quality, workmanship, materials, compliance with drawings/specifications and progress.

Internal Stakeholders

• Maintenance Team
• Production team
• Inventory Team

Functional Outputs/Activities per key performance area:

1. Quality Control & Inspection

• Inspect construction works to ensure they comply with approved drawings and specifications.
• Check workmanship and construction methods.
• Inspect materials delivered to site for compliance with approved standards and specifications.
• Witness relevant tests and inspections.
• Identify defective or non-conforming work.
• Record defects and follow up on corrective actions.
• Ensure works are completed according to approved method statements and Inspection & Test Plans (ITPs).

2. Drawings & Specifications

• Maintain awareness of the latest approved drawings and specifications.
• Check that the contractor is working from the latest approved documents.
• Identify discrepancies between drawings, specifications and actual site conditions.
• Escalate technical queries to the consultant/project manager.
• Monitor compliance with approved changes and instructions.

3. Site Monitoring

• Carry out regular site inspections.
• Monitor construction activities against the approved programme.
• Verify that completed work is actually installed before it is covered up.
• Inspect critical activities such as: Excavation and foundations , Reinforcement and formwork , Concrete works, Structural steel ,Roofing , Blockwork , Waterproofing ,Flooring and finishes ,Mechanical and electrical installations ,Plumbing and drainage & External works

4. Materials Management

• The CoW should verify: Material specifications ,Delivery quantities ,Certificates of conformity ,Test certificates ,Storage conditions ,Approved suppliers ,Samples/mock-ups where required
• They should also report the use of unapproved or substandard materials.

5. Progress Monitoring

• Monitor daily/weekly construction progress.
• Compare actual progress against the approved programme.
• Identify delays and potential schedule risks.
• Provide factual information for progress meetings.
• Verify reported completion of activities.

6. Testing & Commissioning

• Witness specified tests.
• Check that test results meet requirements.
• Ensure failed tests are recorded and corrective actions followed up.
• Monitor commissioning of equipment and systems.
• Verify that commissioning documentation is provided.

7. Health, Safety & Environment

• Observe site safety practices.
• Report significant unsafe conditions.
• Escalate serious HSE issues.
• Monitor compliance with project HSE requirements.
• Report environmental concerns such as poor waste management, dust, spills or uncontrolled discharge.

8. Documentation & Records

Maintain comprehensive records, including:

• Daily site reports
• Inspection reports
• Site instructions/technical queries
• Non-Conformance Reports (NCRs)
• Material approvals
• Test results
• Photographic records
• Delivery records
• Progress records
• Defect registers
• Snag lists
• As-built information

9. Payment Verification Support

• Verifying physical completion of works.
• Confirming quantities installed.
• Providing inspection records.
• Reporting incomplete or defective works.
• Providing evidence to support interim payment assessments.

10. Defects & Handover

• Participate in inspections for practical completion.
• Prepare/maintain the snagging list.
• Verify rectification of defects.
• Inspect completed works before handover.
• Check that testing and commissioning are complete.
• Verify availability of O&M manuals, warranties, certificates and as-built drawings.
• Support final inspection and handover.

Financial Management

Provide evidence to support payments.

Risk Management

Identify project risks & implement mitigations as per the project risk management plan.

Minimum Qualification Requirements: Related Minimum Experience:

Hold a Bachelor's Degree in Civil engineering or structural engineering.

A Diploma in Civil Engineering or Structural Engineering will also be considered.

3 to 5 years relevant experience in construction management.

Skills

• Analytical Skills
• Strong consumer and customer marketing/sales capabilities.

Attributes include:

• Self-Starter & Action Oriented
• Ability to harness peer Relationships
• Agile and Driven
• Collaboration
• Problem Solving
• Communication Skills
• Must be of unquestionable integrity, Honesty, Trustworthiness and Professionalism

Growth Potential:

Successful candidate will be set up for cross functional growth into projects Manager.

Physical Requirements and Environmental Conditions

• Frequency of travel: Frequent travel is required for market visits and may require overnight stays.
• Light physical activities and efforts required working in an open environment/field based.

• Inspect construction works to ensure they comply with approved drawings and specifications.
• Check workmanship and construction methods.
• Inspect materials delivered to site for compliance with approved standards and specifications.
• Witness relevant tests and inspections.
• Identify defective or non-conforming work.
• Record defects and follow up on corrective actions.
• Ensure works are completed according to approved method statements and Inspection & Test Plans (ITPs).
• Maintain awareness of the latest approved drawings and specifications.
• Check that the contractor is working from the latest approved documents.
• Identify discrepancies between drawings, specifications and actual site conditions.
• Escalate technical queries to the consultant/project manager.
• Monitor compliance with approved changes and instructions.
• Carry out regular site inspections.
• Monitor construction activities against the approved programme.
• Verify that completed work is actually installed before it is covered up.
• Inspect critical activities such as: Excavation and foundations , Reinforcement and formwork , Concrete works, Structural steel ,Roofing , Blockwork , Waterproofing ,Flooring and finishes ,Mechanical and electrical installations ,Plumbing and drainage & External works
• Verify: Material specifications ,Delivery quantities ,Certificates of conformity ,Test certificates ,Storage conditions ,Approved suppliers ,Samples/mock-ups where required
• Report the use of unapproved or substandard materials.
• Monitor daily/weekly construction progress.
• Compare actual progress against the approved programme.
• Identify delays and potential schedule risks.
• Provide factual information for progress meetings.
• Verify reported completion of activities.
• Witness specified tests.
• Check that test results meet requirements.
• Ensure failed tests are recorded and corrective actions followed up.
• Monitor commissioning of equipment and systems.
• Verify that commissioning documentation is provided.
• Observe site safety practices.
• Report significant unsafe conditions.
• Escalate serious HSE issues.
• Monitor compliance with project HSE requirements.
• Report environmental concerns such as poor waste management, dust, spills or uncontrolled discharge.
• Maintain comprehensive records, including: Daily site reports, Inspection reports, Site instructions/technical queries, Non-Conformance Reports (NCRs), Material approvals, Test results, Photographic records, Delivery records, Progress records, Defect registers, Snag lists, As-built information.
• Verify physical completion of works.
• Confirm quantities installed.
• Provide inspection records.
• Report incomplete or defective works.
• Provide evidence to support interim payment assessments.
• Participate in inspections for practical completion.
• Prepare/maintain the snagging list.
• Verify rectification of defects.
• Inspect completed works before handover.
• Check that testing and commissioning are complete.
• Verify availability of O&M manuals, warranties, certificates and as-built drawings.
• Support final inspection and handover.
• Provide evidence to support payments.
• Identify project risks & implement mitigations as per the project risk management plan.

• Analytical Skills
• Strong consumer and customer marketing/sales capabilities.
• Self-Starter & Action Oriented
• Ability to harness peer Relationships
• Agile and Driven
• Collaboration
• Problem Solving
• Communication Skills
• Must be of unquestionable integrity, Honesty, Trustworthiness and Professionalism

• Hold a Bachelor's Degree in Civil engineering or structural engineering.
• A Diploma in Civil Engineering or Structural Engineering will also be considered.