Background information about the job or company

The Regional Service Centre Entebbe (RSCE) provides shared operational support services to United Nations entities including finance, human resources, logistics, ICT, budgeting, quality assurance, business intelligence, records management, and audit support.

The Finance Assistant (G6) provides advanced finance, accounting, budgeting, payroll, accounts payable, internal control, and financial reporting support. The role also supports compliance with United Nations Financial Regulations and Rules, budget preparation, ERP system transactions, audit responses, and financial process improvements.

Responsibilities or duties

• Provide financial advice, interpretations, corrective actions, and audit responses in compliance with UN Financial Regulations and Rules.
• Process travel and non-travel vendor invoices, purchase orders, direct expenditures, medical invoices, imprest, and petty cash transactions.
• Support annual budget development and resource planning processes.
• Prepare cost estimates and budget proposals.
• Review and analyze data for Results-Based Budgeting (RBB) submissions.
• Support staffing and operational budget forecasting.
• Prepare supplementary budget forms related to staffing and operational changes.
• Review invoice documentation and payment requests for completeness and compliance.
• Process vendor payments after verification of purchase orders and service certifications.
• Communicate with vendors and stakeholders regarding payment issues and missing documentation.
• Maintain records of pending payment issues and update case files.
• Support KPI monitoring and performance measurement.
• Process payroll-related payments and electronic fund transfers.
• Process cheque payments and local bank transfers.
• Maintain business partner records and banking information.
• Verify inter-bank transfers and house bank transactions.
• Prepare imprest statements and remittance requests.
• Release payroll and non-payroll payments.
• Coordinate with local and international banks.
• Maintain financial records for audits and reporting purposes.
• Implement internal control recommendations for continuous improvement.
• Participate in open-item resolution and transaction management activities.
• Draft financial correspondence for review by supervisors.
• Prepare ad hoc financial reports.
• Perform other duties assigned by management.

Qualifications or requirements

Education:

• High School Diploma or equivalent
• Technical or Vocational Certificate in Finance or Accounting
• Technical or Vocational Training in Umoja (FI, FM, BI Modules) or equivalent ERP system

Skills:

• Umoja ERP
• SAP
• FI Module
• FM Module
• BI Module
• Accounts payable
• Financial reporting
• Budget preparation
• Payroll administration
• Bank reconciliation
• Internal controls
• Financial analysis
• Audit support

Competencies:

• Professionalism: Knowledge and application of UN financial regulations, budgetary principles, financial analysis, reporting, problem-solving, and operational decision-making.
• Planning and Organizing: Ability to prioritize work, allocate resources, manage risks, and achieve deadlines efficiently.
• Teamwork: Collaborates effectively with colleagues and stakeholders to achieve organizational goals.

Language Requirements:

• English: UN Level III (Fluent)

Experience needed

• Minimum of 7 years of relevant experience in finance, budgeting, accounting, administrative services, preparation of cost estimates, financial reporting, and application of UN Financial Rules and Regulations.
• A Bachelor's degree in a relevant field may reduce the experience requirement to 5 years.

Preferred Experience:

• Experience with Umoja ERP
• Experience with enterprise resource planning systems
• Experience in shared service center environments

Any other provided details

Core Values: Integrity, Professionalism, Respect for Diversity.

The United Nations is committed to achieving 50/50 gender balance and encourages applications from female candidates.

Reasonable accommodation is available.

Non-smoking environment.

• Provide financial advice, interpretations, corrective actions, and audit responses in compliance with UN Financial Regulations and Rules.
• Process travel and non-travel vendor invoices, purchase orders, direct expenditures, medical invoices, imprest, and petty cash transactions.
• Support annual budget development and resource planning processes.
• Prepare cost estimates and budget proposals.
• Review and analyze data for Results-Based Budgeting (RBB) submissions.
• Support staffing and operational budget forecasting.
• Prepare supplementary budget forms related to staffing and operational changes.
• Review invoice documentation and payment requests for completeness and compliance.
• Process vendor payments after verification of purchase orders and service certifications.
• Communicate with vendors and stakeholders regarding payment issues and missing documentation.
• Maintain records of pending payment issues and update case files.
• Support KPI monitoring and performance measurement.
• Process payroll-related payments and electronic fund transfers.
• Process cheque payments and local bank transfers.
• Maintain business partner records and banking information.
• Verify inter-bank transfers and house bank transactions.
• Prepare imprest statements and remittance requests.
• Release payroll and non-payroll payments.
• Coordinate with local and international banks.
• Maintain financial records for audits and reporting purposes.
• Implement internal control recommendations for continuous improvement.
• Participate in open-item resolution and transaction management activities.
• Draft financial correspondence for review by supervisors.
• Prepare ad hoc financial reports.
• Perform other duties assigned by management.

• Umoja ERP
• SAP
• FI Module
• FM Module
• BI Module
• Accounts payable
• Financial reporting
• Budget preparation
• Payroll administration
• Bank reconciliation
• Internal controls
• Financial analysis
• Audit support

• High School Diploma or equivalent
• Technical or Vocational Certificate in Finance or Accounting
• Technical or Vocational Training in Umoja (FI, FM, BI Modules) or equivalent ERP system