Job Summary

Under the direct supervision of the Senior Finance Officer, the Finance Assistant will be responsible for the disbursement and settlement of field accountabilities. He/She will ensure proper custody of financial records scanning as well as documentation retrieval. He or she will ensure a timely first-level review of the financial transactions source/support documents for accuracy, reliability, reasonability, and completeness; all in compliance with internal policies and specific donor(s) regulations.

Qualifications, Skills and Experience

The ideal candidate for the Finance Assistant job placement should hold a Bachelor’s degree in a Finance, Commerce, Accounting or business-related field;

1 - 2 years of relevant experience in financial management and/or accounting in an NGO setting;

At least ACCA/CPA Level 2 qualification is required

Relevant experience with USAID-funded programs and knowledge of USG rules, and regulations strongly desired;

Experiences with PEPFAR Expenditure Analysis reports is strongly desired

Note:

JCRC is an equal opportunity employer. Any attempts of influencing the recruitment process will lead to automatic disqualification.

• Assist in timely processing, reconciliation and liquidation of staff travel advances.
• Print out proof of payments and share with the Beneficiaries
• Preparation of Payment Vouchers for review by the SFO or FM
• Provide first level review of mobile money payments requests and generate the associated output files.
• Update the District team members on payment status of their accountabilities
• Ensure scanning of documentation on to the JCRC server
• Submit mobile money reports/confirmations to activity coordinators and follow through unpaid transactions as well as daily reconciliations of all disbursements for supported activities.
• Maintain and update data base of all mobile money payment schedules
• Provide the first level packaging and reviewing of vendors’ payments requests.
• Support transactions capturing in quick books a may be assigned
• Ensure that all the finance transactions support documents are stamped paid, scanned and sequentially filed.
• Support end month closure activities
• Support reconciliation of monthly reports
• Perform any other work-related duties/tasks as may be assigned from time to time.

• Financial management
• Accounting
• Documentation retrieval
• Scanning
• QuickBooks

• Bachelor’s degree in a Finance, Commerce, Accounting or business-related field
• ACCA/CPA Level 2 qualification