Job Summary

Under the direct supervision of the Senior Finance Officer, the Finance Officer will be responsible for the disbursement and ensuring accountability for funds disbursed by the project in support of approved activities. He or she will ensure timely first-level review of the financial transactions source/support documents for accuracy, reliability, reasonability and completeness; all in compliance with internal Policies and specific donor(s) regulations.

Duties and responsibilities

• Track and monitor funds availability in all bank accounts and ensure proper fund balance management.
• Assist in timely processing, reconciliation and liquidation of staff travel advances.
• To prepare analysis for Budget spend variances and ensure attainment of required spend targets or burn rates.
• Provide the first level packaging and reviewing of vendors’ payments requests.
• Correctly and accurately enter transactions in the accounting system to their respective accounting codes.
• Maintain and update database of all mobile money payment schedules.
• To support the Finance Manager to perform the general ledger reconciliations to ensure that the trial balance accounts have correct balances.
• Review all staffs accountabilities and claims or refunds before being processed for funding.
• To prepare analyses as required by the Finance manager on spend trends and provide guidance to the Finance Manager on cost management.
• To support in the preparation of donor reports
• Submit daily mobile money reports/ confirmations to activity coordinators and follow through unpaid transactions as well as daily reconciliations of all disbursements for supported activities.
• Perform bank reconciliations for all project accounts, follow up and monitor agreed period cut-off dates and processes such as depreciation, accruals, adjustments and prepayment allocations.
• Check and follow-up all monthly tax payments and other statutory deductions and ensure accurate, timely, and complete remittances are done with necessary supporting documentation.
• To provide support to the Finance Manager during external and other audit or compliance reviews as well as follow-up on closure of audit recommendations.
• Perform any other work-related duties/tasks as may be assigned from time to time.

Qualifications and skills required

• The ideal candidate must possess a Bachelor’s degree in Finance, Commerce, Accounting or business-related;
• 5 years of relevant experience in financial management and/or accounting in an NGO setting;
• At least ACCA/CPA Level 2 qualification is required
• Relevant experience with USG-funded programs and knowledge of USG rules, and regulations strongly desired;
• Experiences with PEPFAR Expenditure Analysis reports is strongly desire

• Track and monitor funds availability in all bank accounts and ensure proper fund balance management.
• Assist in timely processing, reconciliation and liquidation of staff travel advances.
• To prepare analysis for Budget spend variances and ensure attainment of required spend targets or burn rates.
• Provide the first level packaging and reviewing of vendors’ payments requests.
• Correctly and accurately enter transactions in the accounting system to their respective accounting codes.
• Maintain and update database of all mobile money payment schedules.
• To support the Finance Manager to perform the general ledger reconciliations to ensure that the trial balance accounts have correct balances.
• Review all staffs accountabilities and claims or refunds before being processed for funding.
• To prepare analyses as required by the Finance manager on spend trends and provide guidance to the Finance Manager on cost management.
• To support in the preparation of donor reports
• Submit daily mobile money reports/ confirmations to activity coordinators and follow through unpaid transactions as well as daily reconciliations of all disbursements for supported activities.
• Perform bank reconciliations for all project accounts, follow up and monitor agreed period cut-off dates and processes such as depreciation, accruals, adjustments and prepayment allocations.
• Check and follow-up all monthly tax payments and other statutory deductions and ensure accurate, timely, and complete remittances are done with necessary supporting documentation.
• To provide support to the Finance Manager during external and other audit or compliance reviews as well as follow-up on closure of audit recommendations.
• Perform any other work-related duties/tasks as may be assigned from time to time.

• Financial management
• Accounting
• Fund disbursement and accountability
• Financial transaction review
• Budget variance analysis
• Vendor payment processing
• Accounting system data entry
• Database maintenance
• General ledger reconciliation
• Staff accountability and claims review
• Spend trend analysis
• Cost management guidance
• Donor report preparation support
• Mobile money reporting and reconciliation
• Bank reconciliation
• Tax payment follow-up
• Audit support

• Bachelor’s degree in Finance, Commerce, Accounting or business-related.
• 5 years of relevant experience in financial management and/or accounting in an NGO setting.
• At least ACCA/CPA Level 2 qualification.
• Relevant experience with USG-funded programs and knowledge of USG rules, and regulations strongly desired.
• Experiences with PEPFAR Expenditure Analysis reports is strongly desired.