Position Title: Fleet Assistant/ Driver.

Location: Country office

Position Grade: G0

Duty Station: Country Office(Kampala) with frequent travels to the field

Contract Duration: 12 months, Renewable

Reports to : The Logistics & Security Manager

Management Responsibility: None

Key Relationships: Regional Coordinator, Administrative Officer

Context: War Child Canada's current programming in Uganda focuses on improving access to education, livelihoods, and legal protection services for refugees and host communities, particularly youth and vulnerable groups. The country program integrates protection and resilience across interventions to address the challenges posed by Uganda's growing refugee population, which stands at over 1.7 million.

War Child Canada’s country strategy aims to enhance access to legal services, improve education services and infrastructure, expand community-based mentorship for livelihoods, and promote self-reliance among refugees through resilience programming.

Key projects include the BRIDGE initiative, expands youth access to quality education through Accelerated Education Programs, transitioning them into TVET and higher education for workforce preparation and the Geared for Success project, which improves access to education and protection services for refugee and host communities. War Child Canada is scaling market-oriented education through vocational training and entrepreneurship support, with a focus on gender inclusion and youth empowerment.

Protection initiatives include case management, legal aid services, and mental health and psychosocial support, with efforts to integrate these services into education programs. The program emphasizes capacity building for local organizations and community engagement, particularly refugee-led organizations, while adapting to Uganda's dynamic context, including conflict-driven refugee influxes and economic pressures.

Position summary: The Fleet Assistant/ Driver is responsible for ensuring that the assigned vehicle is kept clean, well-maintained, and in safe operating condition at all times. He/she must drive safely, respect all traffic laws, and treat all passengers with courtesy and professionalism. The Driver is also expected to fully comply with all War Child Canada policies and procedures, demonstrating reliability, integrity, and a commitment to the organization’s values.

Key Duties & Responsibilities

Fleet Management (50%)

• Ensure proper Fuel Management, through timely reconciliations and periodic reporting.
• Monitoring the insurance status of motor vehicles & Motor Cycle.
• Plays an oversight role of supervising both War Child Canada drivers and drivers for the hired vehicles.
• Conduct weekly vehicle checks (oil, fuel, brakes, tires, lights, etc.) and report any issues to the Logistics Manager
• Ensure the vehicles are regularly serviced and maintained in accordance with the War Child Canada- Uganda's Fleet Policy.
• Ensure all vehicle documents (Insurance, registration, etc.) are up-to-date and available at all times.
• Compile and validate the fuel consumption reports for all War Child Canada Vehicles on a monthly basis
• Monitor the vehicles’ periodic service schedules i.e., (Service A, B, C) for all the War Child Canada vehicles and inform the line manager in advance for planning timely service.
• Immediate reporting of incidents and accidents involving War Child Canada’s vehicles to the immediate supervisor.

Driving (50%).

• Transport War Child Canada Staff and other authorized persons to specified destinations, adhering to schedules provided by the Supervisor.
• Perform daily pre- and post-trip vehicle checks, including, fuel and oil levels, radiator water, tyre pressure/condition, and other basic safety aspects.
• Maintain a neat and accurate record of all journeys in the vehicle logbook.
• Conduct and document a daily vehicle checks and inventory.
• Refuel using an approved fuel card and keep updated vehicle log sheet
• Ensure that the vehicle is safely parked at designated place at the end of each working day not later than 6 pm.
• Ensure the vehicle is used exclusively for War Child Canada–approved purposes.
• Adhere strictly to all road transport and traffic regulations.
• Responsible for the secure collection, storage, transportation, and delivery of goods assigned to the vehicle.
• Conduct a thorough weekly vehicle inspection and submit the completed Weekly Vehicle Check lists to the line Manager
• Assist in the delivery and collection of mail, documents, and other items as required.
• Provide logistical support during field missions and events, including setting up equipment and arranging transport.
• Assist with other administrative and operational tasks as needed.

Requirements

Knowledge and Experience:

• A minimum of Uganda Certificate of Education (UCE).
• Must possess a valid driving License/permit with class C, CM, DL with a proven experience of at least 3 years.
• Defensive driving and first aid certification are desirable.
• Basic mechanical knowledge, certificate in mechanics will be an added advantage.
• Computer Knowledge is a MUST especially Microsoft Packages (Ms Word, Excel)
• Must be willing to work anywhere within War child Canada areas of operation.
• Must have the knowledge and application of Traffic rules and regulations.

Skills and Abilities:

• Ability to Demonstrate commitment to War Child Canada-Uganda’s Mission, Vision & Values.
• Ability to Operate vehicles with both manual and automatic transmission.
• Must exercise high level of discipline and self-Respect according to War Child Canada Policies.
• Accountability & Responsiveness within areas of responsibilities.
• Knowledge of fuel reporting & Accountability.
• Excellent skills in Teamwork and Cooperation
• Ability to carry out emergency field repairs and to identify Basic fault.

• Ensure proper Fuel Management, through timely reconciliations and periodic reporting.
• Monitoring the insurance status of motor vehicles & Motor Cycle.
• Plays an oversight role of supervising both War Child Canada drivers and drivers for the hired vehicles.
• Conduct weekly vehicle checks (oil, fuel, brakes, tires, lights, etc.) and report any issues to the Logistics Manager
• Ensure the vehicles are regularly serviced and maintained in accordance with the War Child Canada- Uganda's Fleet Policy.
• Ensure all vehicle documents (Insurance, registration, etc.) are up-to-date and available at all times.
• Compile and validate the fuel consumption reports for all War Child Canada Vehicles on a monthly basis
• Monitor the vehicles’ periodic service schedules i.e., (Service A, B, C) for all the War Child Canada vehicles and inform the line manager in advance for planning timely service.
• Immediate reporting of incidents and accidents involving War Child Canada’s vehicles to the immediate supervisor.
• Transport War Child Canada Staff and other authorized persons to specified destinations, adhering to schedules provided by the Supervisor.
• Perform daily pre- and post-trip vehicle checks, including, fuel and oil levels, radiator water, tyre pressure/condition, and other basic safety aspects.
• Maintain a neat and accurate record of all journeys in the vehicle logbook.
• Conduct and document a daily vehicle checks and inventory.
• Refuel using an approved fuel card and keep updated vehicle log sheet
• Ensure that the vehicle is safely parked at designated place at the end of each working day not later than 6 pm.
• Ensure the vehicle is used exclusively for War Child Canada–approved purposes.
• Adhere strictly to all road transport and traffic regulations.
• Responsible for the secure collection, storage, transportation, and delivery of goods assigned to the vehicle.
• Conduct a thorough weekly vehicle inspection and submit the completed Weekly Vehicle Check lists to the line Manager
• Assist in the delivery and collection of mail, documents, and other items as required.
• Provide logistical support during field missions and events, including setting up equipment and arranging transport.
• Assist with other administrative and operational tasks as needed.

• Ability to Demonstrate commitment to War Child Canada-Uganda’s Mission, Vision & Values.
• Ability to Operate vehicles with both manual and automatic transmission.
• Must exercise high level of discipline and self-Respect according to War Child Canada Policies.
• Accountability & Responsiveness within areas of responsibilities.
• Knowledge of fuel reporting & Accountability.
• Excellent skills in Teamwork and Cooperation
• Ability to carry out emergency field repairs and to identify Basic fault.

• A minimum of Uganda Certificate of Education (UCE).
• Must possess a valid driving License/permit with class C, CM, DL with a proven experience of at least 3 years.
• Defensive driving and first aid certification are desirable.
• Basic mechanical knowledge, certificate in mechanics will be an added advantage.
• Computer Knowledge is a MUST especially Microsoft Packages (Ms Word, Excel)
• Must be willing to work anywhere within War child Canada areas of operation.
• Must have the knowledge and application of Traffic rules and regulations.