About Us

Marie Stopes Uganda (MSUG) is one of 37 country programmes within MSI Reproductive Choices, a global organisation dedicated to ensuring individuals can access quality reproductive healthcare and make informed choices about their reproductive lives. Across Uganda, our team delivers high-quality sexual and reproductive health services through a wide range of service delivery channels. We strengthen public health systems in more than 915 public health facilities, operate 25 mobile outreach teams, 12 health centres, and a maternity hospital, and distribute socially marketed products including Flame and Lifeguard condoms, Back Up emergency contraception, and Well Plan daily contraceptive pills. Through these services, we empower women and families to choose whether and when to have children, enabling them to pursue their aspirations and build healthier, more prosperous futures.

The Role

Key Responsibilities

This role has key areas of responsibility as detailed:

1.   Fleet Maintenance Strategy & Governance

2.   Preventive maintenance Planning.

3.   Corrective maintenance operations

4.   Budget management & cost control

5.   Accountability & controls

6.   Inventory Management

Key Area of Responsibility

Key Actions

Measures (KPIs/Outputs)

1. Fleet Maintenance Strategy & Governance

Develop, coordinate, and implement fleet and equipment maintenance strategies, policies, and procedures

Approved policies in place; compliance rate; audit results

2. Preventive Maintenance Planning

Plan and manage preventive maintenance schedules

% adherence to maintenance schedule; reduction in breakdowns

3. Corrective Maintenance Operations

Oversee and coordinate vehicle and equipment maintenance and repairs

Vehicle uptime; turnaround time for repairs; downtime reduction

4. Budget Management & Cost Control

Prepare and manage maintenance budget; control expenditure

Budget variance; cost per vehicle; cost savings achieved

5. Accountability & Controls

Establish accountability for maintenance activities and spend

Clear approval workflows; variance tracking; audit compliance

6. Inventory Management

Manage tools, equipment, and spare parts inventory if any

Stock accuracy; stock-out frequency; inventory turnover

Frequency

Tasks

Daily

- Review vehicle availability and maintenance status.
- Review and seek approval for repair requests within SLA.
- Monitor workshop productivity and work orders.
- Review breakdown incidents and initiate action.
- Verify FMIS maintenance records and ensure their accuracy.

Weekly

- Monitor and review preventive maintenance compliance.
- Track fleet downtime and availability based on mechanical condition.
- Review open maintenance jobs and resolution timelines.
- Conduct safety inspections and team meetings.
- Review repair and maintenance costs, flagging variances to supervisor.

Monthly

- Review fleet uptime and performance trends, reporting & data analytics highlighting insights & recommendations to facilitate management decisioning.
- Monitor maintenance budget vs actuals.
- Analyze repeat repairs and root causes.

- Analyze repair and maintenance trends and costs.
- Conduct inventory checks and vendor reviews.
- Generate and submit fleet repair and maintenance performance report & spend analyses to supervisor.

Team Member Behaviours- MSI Behaviours

·          Model the Way

I strive for excellence and act with clarity, integrity, accountability, and honesty in everything I do

I lead by example with transparency, honesty, and accountability, striving for excellence and encouraging open       communication at all levels.

·          Inspire a Shared Vision

I inspire a shared vision, stay strategically focused, communicate a clear plan, and prioritize the voices of our clients in decision-making.

I rally others around MSI's vision by appealing to shared aspirations; I translate strategy into clear goals, and believe that people - our clients, team members, and partners - are key to our success.

·          Challenge the Process

I question, promote improvement, embrace new ideas, learn from experiences, and believe in developing myself and    others.

I challenge convention, promote continuous learning and welcome feedback, I anticipate and manage change to better achieve MSI's mission.

·          Enable others to Act

I create the conditions at MSI for others to contribute, work at their best, and develop to their fullest potential; I value differences and make sure that all voices are heard.

I focus on building trust, collaboration and shared ownership, while developing future leaders and treating others with dignity and respect.

·          Encourage the Heart

I take the time to recognize others' contributions, celebrate successes together, nurture the MSI community, and show that I care.

I inspire high standards and challenging goals, appreciate individual excellence, celebrate our values and victories, and value our humanity.

Leadership (For Leaders only)

·          You inspire individuals and teams, through situational leadership, providing clear direction.

·          You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.

·          You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.

You articulate a vision of the future which inspires and excites others.

MSI Values