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Vacancy title:
Medical Records officer
[Type: CONTRACTOR, Industry: Public Administration, and Government, Category: Admin & Office, Healthcare, Civil & Government]
Jobs at:
Ministry of Health (MOH)
Deadline of this Job:
Friday, April 10 2026
Duty Station:
Kampala | Kampala
Summary
Date Posted: Monday, March 16 2026, Base Salary: Not Disclosed
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JOB DETAILS:
Background
On December 10th, 2025, the Governments of the United States (USG) and the Uganda signed a five-year Memorandum of Understanding (MoU) as part of the U.S. foreign assistance realignment in the health sector. The MoU provides a structured framework for gradually transitioning all front-line health workers currently supported by USG implementing partners—including those serving in refugee-hosting districts—to the Government of Uganda by 2030.
As part of implementing this agreement, the Ministry of Health in collaboration with Health Service Commission (HSC) will conduct a national validation exercise to verify and update records of USG-supported front-line health workers. The purpose of this exercise is to establish an accurate and comprehensive database to guide the phased transition of eligible staff to Regional Referral Hospitals (RRHs) Cities, and Local Governments as wage allocations become available. This exercise will culminate in the issuance of an HSC minute, which will serve as an official record to facilitate the eventual transition of validated staff to RRHs, Cities, and Districts when positions and wage provisions are confirmed.
The validation exercise will be conducted at designated Regional Referral Hospitals and at Health Service Commission for Central level institutions from 2nd March to 10th April, 2026. USG supported staff from RRHs, Districts/Cities, including refugee-hosting Districts, will be required to report to their assigned Regional Referral Hospital on the specified dates to participate in the process.
Applications are therefore invited from ONLY staff who have active contracts with a USG supported implementing partner or those who had valid contracts by January 2025.
Eligible applicants are requested to appear with duly completed application forms and all required attachments at their respective Regional Referral Hospitals as per validation schedule attached.
Qualifications/Requirements
Applicants are advised to:
- Fill three (3) copies of completed Public Service Form 3 (PSF 3).
- Attach three (3) Passport Photos on each application form.
- Indicate the position you are applying for in the PSF 3 as listed in the table below.
Copies of the required Documents include the following:
- Academic and professional Certificates (UCE, UACE, academic transcripts and Certificates, Diplomas, Degrees).
- Letters of appointment/contracts
- Registration certificates and valid practicing licenses for Health Workers who are required by law to register with relevant Professional Councils.
- National Identity Card
- Current Institutional Identity Card.
- Updated CVs
- Performance Appraisal Forms
NB: The above documents should be attached on each completed PSF (3)
Contact Information
In case of any clarifications, you are advised to seek support from the Health Service Commission which will respond to inquiries by telephone on 0414-254378 or 0414-348501, Ministry of Health or the nearest or Regional Referral Hospital Human Resource Unit.
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
Job application procedure
Eligible applicants are requested to appear with duly completed application forms and all required attachments at their respective Regional Referral Hospitals as per validation schedule attached.
Applicants are advised to:
- Fill three (3) copies of completed Public Service Form 3 (PSF 3).
- Attach three (3) Passport Photos on each application form.
- Indicate the position you are applying for in the PSF 3 as listed in the table below.
Copies of the required Documents include the following:
- Academic and professional Certificates (UCE, UACE, academic transcripts and Certificates, Diplomas, Degrees).
- Letters of appointment/contracts
- Registration certificates and valid practicing licenses for Health Workers who are required by law to register with relevant Professional Councils.
- National Identity Card
- Current Institutional Identity Card.
- Updated CVs
- Performance Appraisal Forms
NB: The above documents should be attached on each completed PSF (3)
In case of any clarifications, you are advised to seek support from the Health Service Commission which will respond to inquiries by telephone on 0414-254378 or 0414-348501, Ministry of Health or the nearest or Regional Referral Hospital Human Resource Unit.
The validation exercise will be conducted at designated Regional Referral Hospitals and at Health Service Commission for Central level institutions from 2nd March to 10th April, 2026. USG supported staff from RRHs, Districts/Cities, including refugee-hosting Districts, will be required to report to their assigned Regional Referral Hospital on the specified dates to participate in the process.
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