JOB SUMMARY

This MEAL Assistant contributes to the calling of Medical Teams International by capturing reliable and up to date patient data, cleaning data and preparing basic reports to inform decision making at the health facility level.

JOB RESPONSIBILITIES

ESSENTIAL DUTIES AND RESPONSIBILITIES

Monitoring & Evaluation

• Assist medical staff by capturing patient information in paper files such as patient forms and registers and enter data in HIS/HMIS electronic and manual registers on a daily basis
• Perform basic data analysis and make presentations to health facility staff on recent performance trends.
• Generate weekly and month data reports in accordance with reporting standards
• Mentor health facility staff in data management best practices
• Clean up data in the database to ensure quality, up to date and reliable information
• Participate in program surveys which include but not limited to KAP surveys, Food Security and Nutrition Assessment surveys and patient exit interviews.
• Enter MTI program outputs into the various national and donor reporting platforms DHIS2, HIS,
• Ensure adequate stock of registers and reporting tools available in store and at health facilities
• Compile data for the preparation and dissemination of progress reports and donor reports
• Assist the MEAL Officer in conducting assessments such as the ABSC to measure quality of service provision
• Ensure that data tools are safely stored and safeguard confidentiality of patient’s data in line with acceptable data protection guidelines
• Collaborate with Public Health team to document accountability mechanisms, community listening sessions, community dialogues and other feedback mechanisms
• Take lead in facility learning and reflection meetings while ensuring that such action points are followed up during program implementation
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.

Qualifications

EDUCATION, LICENSES, & CERTIFICICATIONS

Required

• Bachelor's degree in Statistics, Quantitative Economics, Social Sciences, Information Technology or related field or Diploma in Health information and record management from a recognised Institution
• Optimal computer proficiency with MS Office software: Microsoft Word, Excel, and PowerPoint.

EXPERIENCE

Required:

• Minimum 1 year of experience in managing health data in a MoH or NGO setting
• Experience working in a health setting and with HIS/HMIS is an added advantage

Preferred:

• Experience working with international NGOs is an added advantage

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge:

• Basic knowledge of data management best practices
• Basic knowledge of health data analysis
• Knowledge of electronic data collection tools such as ODK collect, Kobo Toolbox etc

Skills:

• Skilled in using HIS/HMIS databases and Microsoft Office package such as Word, Excel, Power Point etc
• Skilled in generating basic reports and basic data visualisation
• Skilled in training and capacity building
• Skilled in communication software: Outlook, MS Teams, Zoom.Analytical with strong attention to detail

Abilities:

• Ability to act with integrity and maintain the highest ethical standards
• Ability to support MTI Calling and adhere to the MTI Code of Conduct
• Ability to collaborate and coordinate team members such as for performance reviews, report compilation, follow up meetings among others

PHYSICAL CONDITIONS & WORK ENVIRONMENT

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Frequent use of a personal computer, database and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.
• Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
• Frequent communication and exchange of information among colleagues and persons of concern which requires the ability to speak, hear, convey and express oneself.
• Frequent close vision and the ability to adjust focus.
• Occasionally ascends/descends stairs, steps, or ladder depending on the role.
• Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
• The employee may occasionally lift and/or move heavy items.
• Seldom to occasionally positions oneself to stoop, kneel, crouch, or crawl.
• If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderately quiet.
• The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.

• Assist medical staff by capturing patient information in paper files such as patient forms and registers and enter data in HIS/HMIS electronic and manual registers on a daily basis
• Perform basic data analysis and make presentations to health facility staff on recent performance trends.
• Generate weekly and month data reports in accordance with reporting standards
• Mentor health facility staff in data management best practices
• Clean up data in the database to ensure quality, up to date and reliable information
• Participate in program surveys which include but not limited to KAP surveys, Food Security and Nutrition Assessment surveys and patient exit interviews.
• Enter MTI program outputs into the various national and donor reporting platforms DHIS2, HIS,
• Ensure adequate stock of registers and reporting tools available in store and at health facilities
• Compile data for the preparation and dissemination of progress reports and donor reports
• Assist the MEAL Officer in conducting assessments such as the ABSC to measure quality of service provision
• Ensure that data tools are safely stored and safeguard confidentiality of patient’s data in line with acceptable data protection guidelines
• Collaborate with Public Health team to document accountability mechanisms, community listening sessions, community dialogues and other feedback mechanisms
• Take lead in facility learning and reflection meetings while ensuring that such action points are followed up during program implementation
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.

• Skilled in using HIS/HMIS databases and Microsoft Office package such as Word, Excel, Power Point etc
• Skilled in generating basic reports and basic data visualisation
• Skilled in training and capacity building
• Skilled in communication software: Outlook, MS Teams, Zoom.Analytical with strong attention to detail

• Bachelor's degree in Statistics, Quantitative Economics, Social Sciences, Information Technology or related field or Diploma in Health information and record management from a recognised Institution
• Optimal computer proficiency with MS Office software: Microsoft Word, Excel, and PowerPoint.
• Minimum 1 year of experience in managing health data in a MoH or NGO setting
• Experience working in a health setting and with HIS/HMIS is an added advantage
• Experience working with international NGOs is an added advantage
• Basic knowledge of data management best practices
• Basic knowledge of health data analysis
• Knowledge of electronic data collection tools such as ODK collect, Kobo Toolbox etc