EXTERNAL VACANCY ANNOUNCEMENT

The Public Procurement and Disposal of Public Assets Authority (PPDA) is established under the PPDA Act Cap 205 to develop standards and regulate procurement and disposal practices in respect of all Procuring and Disposing Entities which include Central Government Ministries and Departments, Local Governments, State Enterprises, Constitutional and Statutory Bodies and post primary training institutions.

The PPDA is seeking to recruit a qualified, competent and highly motivated Ugandan to fill the position of Office Assistant.

1. OFFICE ASSISTANT

REPORTS TO: REGIONAL MANAGER

DEPARTMENT: PERFORMANCE MONITORING REGIONAL OFFICES

DEPARTMENT HEAD: DIRECTOR PERFORMANCE MONITORING REGIONAL OFFICES

JOB PURPOSE

To provide clerical support to the Authority by ensuring routine and regular office maintenance and facilitate meetings by provision of consumables and other requirements as and when required

DUTIES AND RESPONSIBILITIES

• Perform routine office maintenance to ensure that offices are always clean
• Prepare/serve refreshments to staff and customers to ensure that staff, visitors and board of Directors are served tea and refreshments when required and the decision-making type is routine and basic decision making.
• Maintain office operations by receiving and distributing communication to ensure receiving and distributing communications from office to office and the decision­ making type is policy and operating decision making.
• Provide administrative support to ensure that office documents are photocopied and bound and the decision-making type is policy and operating decision, and
• Undertake any other assignments as may be directed from time to time.

Requirements

Person Specifications

a) Education

• Diploma in any field

b) Experience

• A minimum of two (2) years of experience in a similar role within an office, hotel or related environment

c) Skills and Competencies

• Good communication skills
• Attention to detail
• Organizational skills
• Time management skills
• Customer care skills

Benefits

CONDITIONS OF SERVICE:

Full time employee on a 5-year renewable contract subject to satisfactory performance and an attractive salary package.

• Perform routine office maintenance to ensure that offices are always clean
• Prepare/serve refreshments to staff and customers to ensure that staff, visitors and board of Directors are served tea and refreshments when required and the decision-making type is routine and basic decision making.
• Maintain office operations by receiving and distributing communication to ensure receiving and distributing communications from office to office and the decision­ making type is policy and operating decision making.
• Provide administrative support to ensure that office documents are photocopied and bound and the decision-making type is policy and operating decision, and
• Undertake any other assignments as may be directed from time to time.

• Good communication skills
• Attention to detail
• Organizational skills
• Time management skills
• Customer care skills

• Diploma in any field