About TPO Uganda

TPO Uganda is a national non-governmental organization committed to improving the mental health and psychosocial wellbeing of individuals, families and communities, particularly vulnerable and underserved populations.

Position

Job Title: People & Culture Locum Assistant

Department: People & Culture

Duty Station: Kampala, Uganda

Reports to: People & Culture Manager

Contract Type: Locum

Duration: 3 months (October–December 2026)

Nature of Assignment: This is a temporary three-month assignment and is not a permanent position. Future opportunities may be considered based on organizational needs, availability of funding and performance.

Purpose of the Position

The People & Culture Locum Assistant will provide administrative and operational support to the People & Culture function, contributing to the effective and timely implementation of employee lifecycle processes and day-to-day P&C activities.

The role will support areas including recruitment, onboarding, personnel records, contracts, performance management, staff welfare, employee engagement, HR documentation and maintenance of P&C records and trackers, while ensuring confidentiality and compliance with organizational policies and procedures.

Key Responsibilities

The successful candidate will be responsible for, among others:

• Supporting recruitment and selection processes, including preparation of job advertisements, shortlisting, interview arrangements and onboarding.
• Supporting the preparation and processing of employment contracts, extensions, renewals and related documentation.
• Maintaining accurate and up-to-date employee records and personnel files.
• Supporting onboarding, induction and separation processes.
• Maintaining P&C trackers, databases and records and ensuring timely follow-up of key employee lifecycle actions.
• Supporting performance management processes, including probation reviews and performance appraisals.
• Supporting staff welfare, engagement, learning and development, recognition and other employee experience initiatives.
• Assisting with the implementation of P&C policies, guidelines, procedures and tools.
• Providing timely administrative support to staff and supervisors on routine P&C processes and documentation.
• Supporting the preparation of P&C reports, correspondence and other documentation.
• Ensuring confidentiality and proper handling of employee information.
• Supporting compliance with TPO Uganda policies, procedures, safeguarding standards and applicable labour requirements.
• Performing any other P&C duties assigned by the supervisor.

Qualification and Experience

Applicants should have:

• A Bachelor's degree in Human Resources Management, Human Resource Development, Business Administration, Industrial Relations or a related field.
• At least 1–2 years of relevant experience in Human Resources/People & Culture, preferably within an NGO or development organization.
• Practical experience in HR administration, recruitment, employee records, contracts and other employee lifecycle processes.
• Good knowledge of HR policies, procedures and employment practices.
• Good communication, interpersonal and organizational skills.
• High levels of integrity, confidentiality and attention to detail.
• Proficiency in Microsoft Office applications; familiarity with HRIS systems is an added advantage.
• Ability to work collaboratively with staff at different levels of the organization.

Key Competencies

The ideal candidate should demonstrate:

• Professionalism
• Accountability
• Dependability
• Innovation
• Inclusiveness
• Compassion
• Attention to detail
• Good interpersonal and communication skills
• Organization and time management
• Discretion and confidentiality
• Ability to manage competing priorities and meet deadlines

• Supporting recruitment and selection processes, including preparation of job advertisements, shortlisting, interview arrangements and onboarding.
• Supporting the preparation and processing of employment contracts, extensions, renewals and related documentation.
• Maintaining accurate and up-to-date employee records and personnel files.
• Supporting onboarding, induction and separation processes.
• Maintaining P&C trackers, databases and records and ensuring timely follow-up of key employee lifecycle actions.
• Supporting performance management processes, including probation reviews and performance appraisals.
• Supporting staff welfare, engagement, learning and development, recognition and other employee experience initiatives.
• Assisting with the implementation of P&C policies, guidelines, procedures and tools.
• Providing timely administrative support to staff and supervisors on routine P&C processes and documentation.
• Supporting the preparation of P&C reports, correspondence and other documentation.
• Ensuring confidentiality and proper handling of employee information.
• Supporting compliance with TPO Uganda policies, procedures, safeguarding standards and applicable labour requirements.
• Performing any other P&C duties assigned by the supervisor.

• Good communication, interpersonal and organizational skills.
• High levels of integrity, confidentiality and attention to detail.
• Proficiency in Microsoft Office applications; familiarity with HRIS systems is an added advantage.
• Ability to work collaboratively with staff at different levels of the organization.
• Professionalism
• Accountability
• Dependability
• Innovation
• Inclusiveness
• Compassion
• Attention to detail
• Good interpersonal and communication skills
• Organization and time management
• Discretion and confidentiality
• Ability to manage competing priorities and meet deadlines

• A Bachelor's degree in Human Resources Management, Human Resource Development, Business Administration, Industrial Relations or a related field.
• At least 1–2 years of relevant experience in Human Resources/People & Culture, preferably within an NGO or development organization.
• Practical experience in HR administration, recruitment, employee records, contracts and other employee lifecycle processes.
• Good knowledge of HR policies, procedures and employment practices.