Job purpose

The job holder is responsible for implementing and monitoring of activities within the Bank’s Procurement unit, to ensure smooth operations of the Bank. The role involves managing of relationships with both internal and external stakeholders of the Bank while maintaining a high level of integrity in execution of procurement duties in full compliance with the Bank’s policies, procedures and best practice.

Key Responsibilities

Strategic & Operational Planning

Formulate, implementate, and track annual procurement plans and operational workflows, ensuring seamless alignment between business requirements, internal controls, and statutory regulations.

Procurement function

• Develop and implement organization-wide procurement plan and ensure timely approval and execution of procurement processes in alignment with organizational policy, Bank of Uganda (BoU) regulatory guidelines, PPDA best practices, and internal stakeholder needs.
• Plan and coordinate the periodic prequalification of company suppliers and service providers and ensure timely submission of the suppliers list to the procurement committee for approval as per policy guidelines.
• Work closely with appropriate department managers and supervisors to align company procurement needs category with existing departmental strategies and agreements.
• Support the business in tax planning and management within the supply chain.
• Manage the end to end tendering processes in line with the company’s procurement policies and procedures and escalate any non-compliance or challenges arising from tendering process.
• Monitor market trends, supply chain dynamics, and vendor ecosystems to provide strategic advice that optimizes supply chain tax structures and cost efficiencies
• Manage the process of goods and services acquisition and disposal from needs assessment to tendering to negotiation and award of contract in line with the Bank’s strategy and policies
• Research market trends and linkages amongst suppliers and advise the business accordingly.
• Enforce socially and environmentally responsible procurement procedures within the business.
• In close consultation with the line manager, spearhead the organization, secretarial support, and operational workflows for the Tender Committee—ensuring all bid evaluation summaries, tender awards, and committee documentation comply with Bank policies, Bank of Uganda (BoU) directives, and PPDA guidelines
• Develop and periodically monitor a risk management register for the procurement section and escalate issues arising.
• Participate in both internal and external audit exercises as required and take corrective action arising from issues relating to procurement.
• Provide leadership to the procurement team and escalate performance issues accordingly.

Vendor Management

• Oversee the onboarding process and maintain an updated, accurate database of active prequalified suppliers and service providers.
• Monitor supplier performance against SLAs and KPIs using vendor scorecards to ensure service quality and compliance.
• Serve as the main point of contact for key suppliers, handling relationship management, contract renewals, and issue resolution
• Act as the primary point of contact for vendor disputes, performance breaches, or non-compliance, ensuring timely resolution and escalation where necessary.
• Conduct periodic supplier audits and risk assessments to ensure alignment with banking, environmental, and statutory standards.

Asset Disposal & Inventory Management

• Identify surplus, redundant, or obsolete Bank assets and draft annual disposal plans aligned with statutory frameworks.
• Lead competitive bidding, trade-ins, or public auctions to dispose of retired assets at optimal value.
• Secure necessary approvals from the Procurement Committee and maintain detailed records of asset sales, transfers, and disposals.
• Collaborate with Finance to update the fixed asset register following every completed disposal process

Invoice Management

The primary duty under invoice management is to make sure invoices are accurate, the services paid for were consumed or contract terms are complied with and that bills are paid on time, while handling complaints by vendors. you will therefore:

• Review and validate incoming invoices against delivery notes and contract terms to ensure accurate billing and prevent overpayment.
• Manage the end-to-end invoice approval workflow, ensuring timely submission to Finance for payment within a 30-day window.
• Resolve vendor invoice queries, disputes, and payment delays in a professional and timely manner.
• Perform monthly invoice reconciliations against issued purchase orders.
• Prepare monthly tracking reports detailing cleared and pending invoices, key challenges, and mitigation recommendations for management.

People Management

Supervise and direct the day-to-day operations of the procurement unit, fostering accountability and escalating structural performance issues as necessary and fulfil expectations of your line manager and users while following the guidelines set by the bank, best practices and BOU guidelines.

General Administration

• Oversee the overall Insurance function by ensuring proper appointment of insurance companies, their payment is done and claims are paid. This includes Electronic, Money, Automobile and Fire insurance of the company assets.
• Undertake any other duties within the employee’s skills and capabilities as directed by the supervisor, ensuring alignment with Bank policies

Risk Management and Compliance

• Maintain and monitor the departmental risk register, proactively mitigating procurement risks and ensuring timely resolution of issues raised during internal and external audit reviews
• Identify risk factors and establish frameworks to mitigate risk in the Procurement and Administration Department of the Bank in line with risk management dashboards and Bank policies.
• Ensure compliance with of procurement operations of the Bank, best practice guidance notes from Central Bank and PPDA, budget parameters, internal policies and procedures and the risk management framework operational within the Bank. Implement corrective actions agreed with assurance functions such as Risk, Internal Audit, External Audit, BOU.
• Ensure compliance to Anti Money Laundering, Counter Terrorism Financing and Counter Proliferation Financing Policies and Procedures.

Qualifications & Experience

• Bachelor’s degree in Procurement and Logistics /Supply Chain Management, Business Administration or any business-related degree.
• Professional certification and membership (e.g., CIPS, CPSM) is an added advantage.
• Postgraduate qualification (e.g., MBA or equivalent) is an added advantage.
• At least 3 years in Procurement and general Administration two (02) of which must be at Supervisor level.
• Practical knowledge of Ugandan banking regulations and statutory compliance requirements.

Core Competencies & Personal Attributes

• Strong verbal and written communication skills for reporting, drafting contract terms, and vendor negotiations.
• High-level analytical skills to evaluate bid proposals, track expenditure, and interpret financial statements.
• Advanced knowledge of strategic sourcing workflows, procurement compliance, and operational controls.
• Demonstrated ability to lead staff, resolve vendor disputes, and collaborate effectively with management.
• Sound working knowledge of e-procurement platforms, ERP systems, and business tools.
• Proven dependability, strong multitasking ability, and flexibility to thrive in a fast-paced environment.
• High degree of flexibility to navigate fast-paced environments, handle overlapping project schedules, and adjust to changing organizational needs.

Opportunity Bank is an equal opportunity employer. All qualified candidates are encouraged to apply, regardless of disability, gender, marital status, religion and ethnicity.

• Formulate, implementate, and track annual procurement plans and operational workflows, ensuring seamless alignment between business requirements, internal controls, and statutory regulations.
• Develop and implement organization-wide procurement plan and ensure timely approval and execution of procurement processes in alignment with organizational policy, Bank of Uganda (BoU) regulatory guidelines, PPDA best practices, and internal stakeholder needs.
• Plan and coordinate the periodic prequalification of company suppliers and service providers and ensure timely submission of the suppliers list to the procurement committee for approval as per policy guidelines.
• Work closely with appropriate department managers and supervisors to align company procurement needs category with existing departmental strategies and agreements.
• Support the business in tax planning and management within the supply chain.
• Manage the end to end tendering processes in line with the company’s procurement policies and procedures and escalate any non-compliance or challenges arising from tendering process.
• Monitor market trends, supply chain dynamics, and vendor ecosystems to provide strategic advice that optimizes supply chain tax structures and cost efficiencies
• Manage the process of goods and services acquisition and disposal from needs assessment to tendering to negotiation and award of contract in line with the Bank’s strategy and policies
• Research market trends and linkages amongst suppliers and advise the business accordingly.
• Enforce socially and environmentally responsible procurement procedures within the business.
• In close consultation with the line manager, spearhead the organization, secretarial support, and operational workflows for the Tender Committee—ensuring all bid evaluation summaries, tender awards, and committee documentation comply with Bank policies, Bank of Uganda (BoU) directives, and PPDA guidelines
• Develop and periodically monitor a risk management register for the procurement section and escalate issues arising.
• Participate in both internal and external audit exercises as required and take corrective action arising from issues relating to procurement.
• Provide leadership to the procurement team and escalate performance issues accordingly.
• Oversee the onboarding process and maintain an updated, accurate database of active prequalified suppliers and service providers.
• Monitor supplier performance against SLAs and KPIs using vendor scorecards to ensure service quality and compliance.
• Serve as the main point of contact for key suppliers, handling relationship management, contract renewals, and issue resolution
• Act as the primary point of contact for vendor disputes, performance breaches, or non-compliance, ensuring timely resolution and escalation where necessary.
• Conduct periodic supplier audits and risk assessments to ensure alignment with banking, environmental, and statutory standards.
• Identify surplus, redundant, or obsolete Bank assets and draft annual disposal plans aligned with statutory frameworks.
• Lead competitive bidding, trade-ins, or public auctions to dispose of retired assets at optimal value.
• Secure necessary approvals from the Procurement Committee and maintain detailed records of asset sales, transfers, and disposals.
• Collaborate with Finance to update the fixed asset register following every completed disposal process
• Review and validate incoming invoices against delivery notes and contract terms to ensure accurate billing and prevent overpayment.
• Manage the end-to-end invoice approval workflow, ensuring timely submission to Finance for payment within a 30-day window.
• Resolve vendor invoice queries, disputes, and payment delays in a professional and timely manner.
• Perform monthly invoice reconciliations against issued purchase orders.
• Prepare monthly tracking reports detailing cleared and pending invoices, key challenges, and mitigation recommendations for management.
• Supervise and direct the day-to-day operations of the procurement unit, fostering accountability and escalating structural performance issues as necessary and fulfil expectations of your line manager and users while following the guidelines set by the bank, best practices and BOU guidelines.
• Oversee the overall Insurance function by ensuring proper appointment of insurance companies, their payment is done and claims are paid. This includes Electronic, Money, Automobile and Fire insurance of the company assets.
• Undertake any other duties within the employee’s skills and capabilities as directed by the supervisor, ensuring alignment with Bank policies
• Maintain and monitor the departmental risk register, proactively mitigating procurement risks and ensuring timely resolution of issues raised during internal and external audit reviews
• Identify risk factors and establish frameworks to mitigate risk in the Procurement and Administration Department of the Bank in line with risk management dashboards and Bank policies.
• Ensure compliance with of procurement operations of the Bank, best practice guidance notes from Central Bank and PPDA, budget parameters, internal policies and procedures and the risk management framework operational within the Bank. Implement corrective actions agreed with assurance functions such as Risk, Internal Audit, External Audit, BOU.
• Ensure compliance to Anti Money Laundering, Counter Terrorism Financing and Counter Proliferation Financing Policies and Procedures.

• Strong verbal and written communication skills for reporting, drafting contract terms, and vendor negotiations.
• High-level analytical skills to evaluate bid proposals, track expenditure, and interpret financial statements.
• Advanced knowledge of strategic sourcing workflows, procurement compliance, and operational controls.
• Demonstrated ability to lead staff, resolve vendor disputes, and collaborate effectively with management.
• Sound working knowledge of e-procurement platforms, ERP systems, and business tools.
• Proven dependability, strong multitasking ability, and flexibility to thrive in a fast-paced environment.
• High degree of flexibility to navigate fast-paced environments, handle overlapping project schedules, and adjust to changing organizational needs.
• Practical knowledge of Ugandan banking regulations and statutory compliance requirements.

• Bachelor’s degree in Procurement and Logistics /Supply Chain Management, Business Administration or any business-related degree.
• Professional certification and membership (e.g., CIPS, CPSM) is an added advantage.
• Postgraduate qualification (e.g., MBA or equivalent) is an added advantage.