Receiving Officer and put-away controller
2025-05-22T06:19:55+00:00
Java House Africa
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https://javahouseafrica.com/
FULL_TIME
Kampala
Kampala
00256
Uganda
Marketing, Sales and Service
Accounting & Finance
2025-05-24T17:00:00+00:00
Uganda
8
Java House is hiring a Receiving Officer and Put-away Controller to oversee the receipt, verification, and management of incoming stock at the commissary, ensuring accuracy, quality, and compliance with organizational standards. The role involves maintaining precise inventory records, documenting discrepancies, and supporting efficient warehouse operations to meet manufacturing and retail goals.
Duties and Responsibilities
- Inspect deliveries by checking the quantity and quality of items brought in by the supplier for conformity or discrepancies and report/documentation for a seamless return process.
- Perform physical verification of all incoming stock to the commissary to confirm quantity, material, and quality against the accompanying documentation.
- Maintain accurate records for all items received at the commissary, including LPOs, delivery notes, and invoices for traceability.
- Document and escalate to the immediate supervisor all discrepancies noted in the items received.
- Ensure that the inward goods and stock control department is properly controlled and organized for sufficient manufacturing and retail support and for the achievement of organization goals.
- Receive delivered supplies, materials, and equipment; confirm that delivered goods match purchase order specifications of quantity, condition, and model number; complete all necessary paperwork for stock items received; process and document returns as required following established procedures.
- Maintain updated and accurate records of inventory, including transfers and cycle counts.
- Collect and analyze data to determine appropriate order quantities within the warehouse.
- Create and maintain accurate written procedures for the primary inventory control functions and processes, ensuring accuracy and integrity of the stock management system implemented.
- Track rates of accuracy, purchase, and return, as well as defective items, to inform quality control decisions.
- Oversee inventory and supply chain management according to company guidelines.
- Initiate the process of requesting Goods Return Notes for items not received but invoiced.
- Nurture positive relationships with suppliers and customers.
- Generate daily reports to control the key critical areas of the stock system and address any discrepancies.
- Manage control measures to ensure inaccuracies and errors are highlighted and resolved.
- Prepare, generate, and file financial inventory reports; review performance reports daily, weekly, and monthly with management.
Job Specifications
Job search platform
Qualifications
- Diploma in Purchasing and Supplies Management would be desirable.
Experience
- At least one year of experience in a busy warehouse and working as a storekeeper.
- Experience in basic accounting practices.
- Experience working in an FMCG environment.
- Excellent IT skills and numerical skills for financial analysis. Job search platform
- Excellent English verbal and written skills.
Core Competencies
- Good computer skills: MS Excel, MS Word, required for data analysis and report generation.
- Strong oral and written communication skills.
- Very high ethical and integrity standards.
- Knowledge of supplies, equipment, and/or services ordering and inventory control.
- Ability to assess weights and judge distances and heights with a good sense of balance.
- Ability to work in varying temperatures, depending upon season.
- Analytical mind with the ability to make accurate mathematical computations.
- Good analytical skills, able to determine probable root cause.
- Strong organizational skills.
- Ability to multi-task and prioritize among different tasks for effective output.
- Ability to work under pressure situations.
- Enthusiastic team player, able to motivate the team when challenging situations arise.
- Strong attention to detail, seeks out information that helps deliver section targets.
- Always demonstrates strong safety awareness.
Inspect deliveries by checking the quantity and quality of items brought in by the supplier for conformity or discrepancies and report/documentation for a seamless return process. Perform physical verification of all incoming stock to the commissary to confirm quantity, material, and quality against the accompanying documentation. Maintain accurate records for all items received at the commissary, including LPOs, delivery notes, and invoices for traceability. Document and escalate to the immediate supervisor all discrepancies noted in the items received. Ensure that the inward goods and stock control department is properly controlled and organized for sufficient manufacturing and retail support and for the achievement of organization goals. Receive delivered supplies, materials, and equipment; confirm that delivered goods match purchase order specifications of quantity, condition, and model number; complete all necessary paperwork for stock items received; process and document returns as required following established procedures. Maintain updated and accurate records of inventory, including transfers and cycle counts. Collect and analyze data to determine appropriate order quantities within the warehouse. Create and maintain accurate written procedures for the primary inventory control functions and processes, ensuring accuracy and integrity of the stock management system implemented. Track rates of accuracy, purchase, and return, as well as defective items, to inform quality control decisions. Oversee inventory and supply chain management according to company guidelines. Initiate the process of requesting Goods Return Notes for items not received but invoiced. Nurture positive relationships with suppliers and customers. Generate daily reports to control the key critical areas of the stock system and address any discrepancies. Manage control measures to ensure inaccuracies and errors are highlighted and resolved. Prepare, generate, and file financial inventory reports; review performance reports daily, weekly, and monthly with management.
Good computer skills: MS Excel, MS Word, required for data analysis and report generation. Strong oral and written communication skills. Very high ethical and integrity standards. Knowledge of supplies, equipment, and/or services ordering and inventory control. Ability to assess weights and judge distances and heights with a good sense of balance. Ability to work in varying temperatures, depending upon season. Analytical mind with the ability to make accurate mathematical computations. Good analytical skills, able to determine probable root cause. Strong organizational skills. Ability to multi-task and prioritize among different tasks for effective output. Ability to work under pressure situations. Enthusiastic team player, able to motivate the team when challenging situations arise. Strong attention to detail, seeks out information that helps deliver section targets. Always demonstrates strong safety awareness.
Diploma in Purchasing and Supplies Management would be desirable. Experience At least one year of experience in a busy warehouse and working as a storekeeper. Experience in basic accounting practices. Experience working in an FMCG environment. Excellent IT skills and numerical skills for financial analysis. Job search platform Excellent English verbal and written skills.
JOB-682ec20be7857
Vacancy title:
Receiving Officer and put-away controller
[Type: FULL_TIME, Industry: Marketing, Sales and Service, Category: Accounting & Finance]
Jobs at:
Java House Africa
Deadline of this Job:
Saturday, May 24 2025
Duty Station:
Kampala | Kampala | Uganda
Summary
Date Posted: Thursday, May 22 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Java House is hiring a Receiving Officer and Put-away Controller to oversee the receipt, verification, and management of incoming stock at the commissary, ensuring accuracy, quality, and compliance with organizational standards. The role involves maintaining precise inventory records, documenting discrepancies, and supporting efficient warehouse operations to meet manufacturing and retail goals.
Duties and Responsibilities
- Inspect deliveries by checking the quantity and quality of items brought in by the supplier for conformity or discrepancies and report/documentation for a seamless return process.
- Perform physical verification of all incoming stock to the commissary to confirm quantity, material, and quality against the accompanying documentation.
- Maintain accurate records for all items received at the commissary, including LPOs, delivery notes, and invoices for traceability.
- Document and escalate to the immediate supervisor all discrepancies noted in the items received.
- Ensure that the inward goods and stock control department is properly controlled and organized for sufficient manufacturing and retail support and for the achievement of organization goals.
- Receive delivered supplies, materials, and equipment; confirm that delivered goods match purchase order specifications of quantity, condition, and model number; complete all necessary paperwork for stock items received; process and document returns as required following established procedures.
- Maintain updated and accurate records of inventory, including transfers and cycle counts.
- Collect and analyze data to determine appropriate order quantities within the warehouse.
- Create and maintain accurate written procedures for the primary inventory control functions and processes, ensuring accuracy and integrity of the stock management system implemented.
- Track rates of accuracy, purchase, and return, as well as defective items, to inform quality control decisions.
- Oversee inventory and supply chain management according to company guidelines.
- Initiate the process of requesting Goods Return Notes for items not received but invoiced.
- Nurture positive relationships with suppliers and customers.
- Generate daily reports to control the key critical areas of the stock system and address any discrepancies.
- Manage control measures to ensure inaccuracies and errors are highlighted and resolved.
- Prepare, generate, and file financial inventory reports; review performance reports daily, weekly, and monthly with management.
Job Specifications
Job search platform
Qualifications
- Diploma in Purchasing and Supplies Management would be desirable.
Experience
- At least one year of experience in a busy warehouse and working as a storekeeper.
- Experience in basic accounting practices.
- Experience working in an FMCG environment.
- Excellent IT skills and numerical skills for financial analysis. Job search platform
- Excellent English verbal and written skills.
Core Competencies
- Good computer skills: MS Excel, MS Word, required for data analysis and report generation.
- Strong oral and written communication skills.
- Very high ethical and integrity standards.
- Knowledge of supplies, equipment, and/or services ordering and inventory control.
- Ability to assess weights and judge distances and heights with a good sense of balance.
- Ability to work in varying temperatures, depending upon season.
- Analytical mind with the ability to make accurate mathematical computations.
- Good analytical skills, able to determine probable root cause.
- Strong organizational skills.
- Ability to multi-task and prioritize among different tasks for effective output.
- Ability to work under pressure situations.
- Enthusiastic team player, able to motivate the team when challenging situations arise.
- Strong attention to detail, seeks out information that helps deliver section targets.
- Always demonstrates strong safety awareness.
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
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