Vacancy title:
Senior Assistant Academic Registrar

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]

Jobs at:
Mbarara University of Science and Technology

Deadline of this Job:
Friday, August 29 2025

Duty Station:
Uganda | Mbarara | Uganda

Summary
Date Posted: Monday, August 18 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Qualifications and experience

1. A post-graduate training in Education Administration or Management, Public Administration, or a related field, from a recognized institution shall be an added advantage.
2. Must possess an honours Bachelor's degree in Social Sciences, Education, or Business Administration (Management).
3. Should have at least six (6) years working experience, three (3) of which should have been working with students in an institution of higher learning or a similar role.
4. Age: Not above 40 years of age at the time of application.

Required skills

1. Excellent Computer Skills.
2. Strong interpersonal and communication skills.
3. Familiarity with the electronic systems for managing student information.

Duties and responsibilities

1. Handling students’ administrative and academic affairs including routine logging into student academic information system.
2. Organizing students’ orientation sessions.
3. Managing and maintaining accurate student records.
4. Organizing Annual Research Dissemination Conferences.
5. Liaising with Faculty Postgraduate Coordinators in organizing PhD Seminar Series.
6. Coordinating external and internal dissertation/ theses examination process in liaison with the Faculty Deans.
7. Managing Students’ supervision processes in liaison with the Faculty Deans.
8. Monitoring academic procedures and reporting requirements.
9. Providing Secretariat services to the DRGT Board.
10. Performing any other duties that may be assigned from time to time.

Work Hours: 8

Experience in Months: 72

Level of Education: bachelor degree

Job application procedure

Mbarara University of Science and Technology (MUST) is a Public University located in Western Uganda, Mbarara City, 7km on Mbarara-Bushenyi road.

MUST’s vision is to be a Centre of Academic and Professional Excellence in Science and Technology. In order to achieve this vision, MUST is building a team of highly qualified and skilled persons who can ably contribute to providing quality and relevant education at the national and international levels with particular emphasis on science and technology and its application to community development.

Applications are therefore invited from suitably qualified Ugandans to fill vacant positions that exist in MUST.

Applicants should indicate three names, telephone contacts and e-mail addresses of professional referees; and should request at least two of the referees to separately send sealed confidential reference letters attesting to the applicant’s competencies and suitability for the job applied for to the address below before the closing of the advert.

Applicants must use the application form which should be downloaded from the website www.must.ac.ug.

Applications should be submitted to the address below not later than Friday 29th August, 2025 at 5.00 pm East African time.

The Chief Human Resources Officer
Mbarara University of Science and Technology,
P.O. Box 1410, Mbarara
E-mail: appointments@must.ac.ug

Hard copy applications should be delivered to:
Central Registry,
Ground floor,
Estates and Works Block,
Kihumuro Campus,
Mbarara (7 kms on Mbarara-Bushenyi Road)

Note: Only shortlisted candidates shall be contacted.

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