Traceability Officer - Kyotera
2025-05-20T19:00:13+00:00
Touton Uganda
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https://touton.com/
FULL_TIME
Kyotera
Kyotera
00256
Uganda
Agriculture, Food, and Natural Resources
Admin & Office
2025-05-31T17:00:00+00:00
Uganda
8
Job description
To ensure the accurate compilation, management, and reporting of traceability data for all coffee and other commodities purchased at the branch level. The role supports certification compliance, supply chain documentation, and traceability reporting by systematically collecting, validating, and sharing data, in line with Touton Uganda Ltd’s sustainability and traceability standards.
Key Responsibilities
1. Traceability Data Collection & Management
- Regularly visit hulling stations to document purchases from suppliers and TUL agents using official TUL data collection forms.
- Design, manage, clean, and update Excel databases with traceability data from all sources.
- Ensure accuracy and consistency of data entry, verification, and validation of traceability documents (both soft and hard copies).
- Ensure timely sharing of traceability data with the Traceability Officer – Kampala.
2. Certification & Compliance
- Support certification audits (RA, Organic, PACT) by ensuring accurate data records and documentation.
- Participate in internal and external audits at the branch level.
- Ensure data confidentiality, security, and regular backups to minimize data loss.
- Ensure conformity with all certification requirements and traceability standards.
3. Reporting
- Submit weekly traceability reports to the Traceability Officer – Kampala.
- Share ad-hoc reports during audits or upon request.
4. Stakeholder Engagement & Coordination
- Liaise closely with suppliers, agents, and branch teams to ensure accurate flow of traceability information.
- Participate in relevant trainings and meetings to ensure compliance and alignment with company objectives.
- Support grievance resolution processes related to traceability data inaccuracies.
View less
Preferred experience
Minimum Qualifications & Requirements
- Diploma or Bachelor’s degree in Agriculture, Agribusiness, Statistics, Computer Science, or related field.
- Certificate in Computer Applications (Advanced Excel mandatory).
- At least 1-year experience in data entry, data management, or traceability systems (preferably in agriculture or commodity trading sector)
Other Essential Requirements
- High proficiency in Microsoft Excel and other computer applications.
- Strong analytical, data management, and reporting skills.
- Excellent communication and interpersonal skills.
- High level of integrity and confidentiality in handling data.
- Willing to work extra hours and travel frequently to rural areas.
- Above 21 years of age.
- Motorcycle riding license is an added advantage.
- Certificate in Computer Applications (Advanced Excel mandatory).
- At least 1-year experience in data entry, data management, or traceability systems
Traceability Data Collection & Management Regularly visit hulling stations to document purchases from suppliers and TUL agents using official TUL data collection forms. Design, manage, clean, and update Excel databases with traceability data from all sources. Ensure accuracy and consistency of data entry, verification, and validation of traceability documents (both soft and hard copies). Ensure timely sharing of traceability data with the Traceability Officer – Kampala. 2. Certification & Compliance Support certification audits (RA, Organic, PACT) by ensuring accurate data records and documentation. Participate in internal and external audits at the branch level. Ensure data confidentiality, security, and regular backups to minimize data loss. Ensure conformity with all certification requirements and traceability standards. 3. Reporting Submit weekly traceability reports to the Traceability Officer – Kampala. Share ad-hoc reports during audits or upon request. 4. Stakeholder Engagement & Coordination Liaise closely with suppliers, agents, and branch teams to ensure accurate flow of traceability information. Participate in relevant trainings and meetings to ensure compliance and alignment with company objectives. Support grievance resolution processes related to traceability data inaccuracies.
Diploma or Bachelor’s degree in Agriculture, Agribusiness, Statistics, Computer Science, or related field. Certificate in Computer Applications (Advanced Excel mandatory). At least 1-year experience in data entry, data management, or traceability systems (preferably in agriculture or commodity trading sector)
JOB-682cd13dc3844
Vacancy title:
Traceability Officer - Kyotera
[Type: FULL_TIME, Industry: Agriculture, Food, and Natural Resources, Category: Admin & Office]
Jobs at:
Touton Uganda
Deadline of this Job:
Saturday, May 31 2025
Duty Station:
Kyotera | Kyotera | Uganda
Summary
Date Posted: Tuesday, May 20 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job description
To ensure the accurate compilation, management, and reporting of traceability data for all coffee and other commodities purchased at the branch level. The role supports certification compliance, supply chain documentation, and traceability reporting by systematically collecting, validating, and sharing data, in line with Touton Uganda Ltd’s sustainability and traceability standards.
Key Responsibilities
1. Traceability Data Collection & Management
- Regularly visit hulling stations to document purchases from suppliers and TUL agents using official TUL data collection forms.
- Design, manage, clean, and update Excel databases with traceability data from all sources.
- Ensure accuracy and consistency of data entry, verification, and validation of traceability documents (both soft and hard copies).
- Ensure timely sharing of traceability data with the Traceability Officer – Kampala.
2. Certification & Compliance
- Support certification audits (RA, Organic, PACT) by ensuring accurate data records and documentation.
- Participate in internal and external audits at the branch level.
- Ensure data confidentiality, security, and regular backups to minimize data loss.
- Ensure conformity with all certification requirements and traceability standards.
3. Reporting
- Submit weekly traceability reports to the Traceability Officer – Kampala.
- Share ad-hoc reports during audits or upon request.
4. Stakeholder Engagement & Coordination
- Liaise closely with suppliers, agents, and branch teams to ensure accurate flow of traceability information.
- Participate in relevant trainings and meetings to ensure compliance and alignment with company objectives.
- Support grievance resolution processes related to traceability data inaccuracies.
View less
Preferred experience
Minimum Qualifications & Requirements
- Diploma or Bachelor’s degree in Agriculture, Agribusiness, Statistics, Computer Science, or related field.
- Certificate in Computer Applications (Advanced Excel mandatory).
- At least 1-year experience in data entry, data management, or traceability systems (preferably in agriculture or commodity trading sector)
Other Essential Requirements
- High proficiency in Microsoft Excel and other computer applications.
- Strong analytical, data management, and reporting skills.
- Excellent communication and interpersonal skills.
- High level of integrity and confidentiality in handling data.
- Willing to work extra hours and travel frequently to rural areas.
- Above 21 years of age.
- Motorcycle riding license is an added advantage.
- Certificate in Computer Applications (Advanced Excel mandatory).
- At least 1-year experience in data entry, data management, or traceability systems
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
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