Vacancy title:
Chief of Section, Logistics (Chief Transportation and Movement Integrated Control Centre - TMICC)

Jobs at:
United Nations Regional Service Centre Entebbe (RSCE)

Deadline of this Job:
16th May 2017

Duty Station:
Entebbe, Uganda

Job Opening Number: 17-Logistics and Supply Chain-RSCE-78264-J-Entebbe (M)
Reports to: Chief RSCE
Job Grade: P5

About RSCE:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.

The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.

Job Summary: The Chief of Section, Logistics (Chief Transportation and Movement Integrated Control Centre - TMICC) is primarily responsible for conducting integrated movement planning to optimize the use of passenger and cargo aircraft, including coordinating the planning and usage of the wide-body long-range jet for troop rotations, leading to a reduction in the number of empty legs ad minimizing reliance on short-term charters. the incumbent will also have the primary responsibility for the optimization of transportation resources, including infrastructure, airfield support equipment, regional systems contracts, transportation governance and associated quality assurance functions as well as transportation personnel technical training.

Key Duties and Responsibilities: Ensuring the effective direction and integrated management of regional transportation in support of the missions in Central and Eastern Africa.
Support to movement of goods and personnel in the region:
• Work in close collaboration with UNHQ, the Global Service Centre and the client missions, support the planning process of operational requirements by identifying the needs in the region with regard to the movement of cargo and or personnel;
• Under the UNHQ laid strategy and policy for supply chain management, identify and implement transportation solutions that suits the operational requirements of the region and work with relevant partners to develop inter-agency cooperation and standby arrangements;
• Keenly monitor all activities related to the movement of cargo and personnel in the region;
• Offer assistance and technical advice in all aspects of transportation, including goods requiring special handling;
• Work closely with regional Procurement Office (RPO) Entebbe, develop SOW for regional movement requirements and ensure that appropriate need assessment and procedures are followed;
• Work in close collaboration with the Regional Procurement Office in Entebbe, establish a mechanism to monitor and track established contracts, potential vendors and other solutions which support the establishment of rapid response transportation solutions;
• Ensure that contractual rights for goods and services rendered to TMICC is realized as stipulated on the contracts;
• Ensure that the TMICC’s operational priorities are reflected and aligned with the mandates of the missions to be supported;
• Ensure coordination of regional troop movement is done in collaboration with MCS in LSD, UNHQ and supported missions for smooth and cost effective operation;
• Ensure that appropriate infrastructure and ground handling resources are in place to sustain all movement requirements in the region;
• Ensure appropriate cost analysis of movement requirements is done, vendors/service providers are paid on time, reimbursement process amongst missions done in a timely manner, and all procedures are in line with the UN Financial Regulations and Rules;
• Ensure surface and air transportation regulatory requirements are fulfilled at all times.
Management of the Section’s performance:
• Formulate relevant Key Performance Indicators (KPI) in line with industry standards which can assist the TMICC in measuring efficiency and effectiveness of the services;
• Provide support in the development of the Transportation Service Level Agreements (SLA) between the RSCE and client missions;
• Define policies and standard operating procedures (SOPs) for the delivery of services and their corresponding performance assessment approach and the tools required to ensure compliance;
• Liaise, negotiate and coordinate with regional missions regarding transportation services and functions that may be transferred to the Service Centre;
• Map out and maintain process flow of TMICC operation in line with regional requirement and ensure continuous improvement through continuous monitoring and identifying bottle necks and providing/suggesting solutions.
• Plan, organize, implement, manage and oversee the transition of transportation services and related activities from the identified regional missions to be served to the RSCE through the TMICC Units;
• In the day to day execution of functions, liaise with UNHQ and with the Global Service Centre to ensure compliance with the overall guidance and strategic direction on logistics operations as well as operational synergy with GSC;
• Embrace technological advancement in transportation and logistics areas such as Transportation Management Systems (TMS) and Warehouse Management Systems (WMS) to enhance regional supply chain operation;
• Ensure that projects assigned to TMICC are completed and implemented within the prescribed time frame; Provide monthly reports on TMICC activities to RSCE management and respond to auditors’ queries and progress issues on agreed upon recommended actions;
• Ensure updated, accurate and aggregated movement and movement related data is available at all times to satisfy management, auditors or client missions’ inquiries; continuously monitor and align the TMICC’s strategic objectives with that of the RSCE; Develop and disseminate best practices.
Building Partnership:
• Build the partnership with all relevant actors in the area of service such as the personnel in Aviation Operations; Movement Control, Surface Transport, TCCs, Procurement and Logistics, Staff in client mission, logistics operations in specialized agencies, Local Authorities, other UN Agencies and NGOs;
• Build cross-functional relationship across different missions and sections for transparent and collaborative relationship;
• Establish a positive collaborative relationship between TMICC and supplier/service providers.

Qualifications, Skills and Experience:
• The ideal candidate for the United Nations Regional Service Centre at Entebbe (RSCE) Chief of Section, Logistics (Chief Transportation and Movement Integrated Control Centre - TMICC) job opportunity should hold an Advanced level degree (Masters or equivalent) in business or public administration, management, logistics, supply chain management or related area is a requirement. A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.
• At least ten years of progressively responsible professional experience in the management of transportation and logistics is required.
• At least four years of work experience within the UN system in the field of logistics services or other related experience with the UN common system field operation (inclusive of peacekeeping missions and UN agencies, funds and programmes) - or similar international organization or non-governmental organization - in a conflict or post-conflict setting, is desirable.
• Previous experience in a service center or operation is desirable.
• Languages: Fluency in English, (both oral and written) is required; knowledge of the other is desirable.

Personal Competencies:
Professionalism:
• Ability to provide seasoned effective specialized advice in a broad range of logistics, transportation of cargo and personnel areas to the RSC Steering Committee comprised of the regional DMS/CMSs, and to Headquarters and senior mission staff;
• Ability to ensure adequate preparation of reports or rationale with respect to key logistic and administrative decisions; strong negotiation and conflict-resolution skills;
• Shows pride in work and achievements;
• Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• Motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing:
• Develops clear goals that are consistent with agreed strategies
• Identifies priority activities and assignments; adjusts priorities as required
• Allocates appropriate amount of time and resources for completing work
• Foresees risks and allows for contingencies when planning
• Monitors and adjusts plans and actions as necessary
• Uses time efficiently
Accountability:
• Takes ownership of all responsibilities and honours commitments
• Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
• Operates in compliance with organizational regulations and rules
• Supports subordinates, provides oversight and takes responsibility for delegated assignments
• Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation:
• Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
• Establishes and maintains productive partnerships with clients by gaining their trust and respect
• Identifies clients’ needs and matches them to appropriate solutions
• Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
• Keeps clients informed of progress or setbacks in projects
• Meets timeline for delivery of products or services to client

Managerial Competencies:
Leadership:
• Serves as a role model that other people want to follow
• Empowers others to translate vision into results
• Highly proactive in developing strategies to accomplish objectives
• Establishes and maintains relationships with a broad range of people to understand needs and gain support
• Anticipates and resolves conflicts by pursuing mutually agreeable solutions
• Drives for change and improvement; does not accept the status quo
• Shows the courage to take unpopular stands

NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

Job application procedure
All suitably qualified and interested candidates desiring to serve the United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned capacity should express their interest by visiting the UN recruitment website and clicking Apply Now.

Click Here