5 Data Clerk
2025-11-24T10:08:27+00:00
Makerere University Joint AIDS Program (MJAP)
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https://mjap.mak.ac.ug/index.php/mjap
FULL_TIME
Iganga, Bugweri, Kamuli and Kaliro
Uganda
00256
Uganda
Healthcare
IT
2025-12-04T17:00:00+00:00
Uganda
8
Job Summary:
The Data Clerk will work closely with the facility medical records assistant to ensure that patients’ records are captured accurately and HMIS reports are compiled and submitted in DHIS2 and MJAP Monitoring, Evaluation and Learning reporting systems on time.
Roles and responsibilities
- Work closely with the facility records officers and where necessary health sub-district records officers and district HMIS focal persons and Biostatisticians to quantify the HMIS and non-HMIS tools needed to ensure sustained data collection at the health facility.
- Engage with the records officers to ensure that best practices of medical records storage and management are implemented.
- Ensure that data on additional indicators outside of the DHIS2 reporting system are collected in time and submitted to the Data Officers.
- Work closely with the facility records officers to mentor and coach other health workers on appropriate use of HMIS data collection tools for data capture.
- Prepare data displays (including annual targets) of facility data and ensure they are displayed at health facilities routinely.
- Support the records officer to ensure HMIS tools are updated in time.
- Work with records officer to ensure proper filing and file retrieval during patient care and updated patient records in Uganda EMR (OpenMRS).
- Work with records officer to ensure that HIV care data captured on patient forms during patient visits is transcribed to pre-ART and ART registers and updated in the Uganda EMR (Open MRS) on time.
- Work with the health facility records officer to prepare HMIS reports and submit them in DHIS2 in time.
- Participate in HIBRID and extra indicators (outside DHIS2) data entry at cluster level.
- Compile weekly, monthly and quarterly supplementary data not reported in DHIS2 and submit it to the MJAP Monitoring, Evaluation and Learning unit on time.
- Ensure that confidentiality of data collected and stored is always maintained in proper filling and archival systems.
- Ensure that the entered data are backed up regularly and the data are well protected.
- Ensure safety of all equipment in the data room.
- Perform basic data analysis on data from HMIS data to inform MJAP cluster-based teams on the progress of interventions at the supported facility.
Qualifications, job requirements and Competencies
- A minimum of a diploma in records and archives management, medical records, Information Technology, Quantitative Economics or any other related field from a reputable institute.
- At least two years’ experience in data management or demonstrated relevant experience acquired through internship placement.
- Familiarity with use of Microsoft Excel.
- Working knowledge of Health Management Information System (HMIS).
- Previous experience with PEPFAR funded programs.
- Excellent written and oral communication skills.
- High level of flexibility
Good interpersonal skills and ability to work under minimal supervision
Work closely with the facility records officers and where necessary health sub-district records officers and district HMIS focal persons and Biostatisticians to quantify the HMIS and non-HMIS tools needed to ensure sustained data collection at the health facility. Engage with the records officers to ensure that best practices of medical records storage and management are implemented. Ensure that data on additional indicators outside of the DHIS2 reporting system are collected in time and submitted to the Data Officers. Work closely with the facility records officers to mentor and coach other health workers on appropriate use of HMIS data collection tools for data capture. Prepare data displays (including annual targets) of facility data and ensure they are displayed at health facilities routinely. Support the records officer to ensure HMIS tools are updated in time. Work with records officer to ensure proper filing and file retrieval during patient care and updated patient records in Uganda EMR (OpenMRS). Work with records officer to ensure that HIV care data captured on patient forms during patient visits is transcribed to pre-ART and ART registers and updated in the Uganda EMR (Open MRS) on time. Work with the health facility records officer to prepare HMIS reports and submit them in DHIS2 in time. Participate in HIBRID and extra indicators (outside DHIS2) data entry at cluster level. Compile weekly, monthly and quarterly supplementary data not reported in DHIS2 and submit it to the MJAP Monitoring, Evaluation and Learning unit on time. Ensure that confidentiality of data collected and stored is always maintained in proper filling and archival systems. Ensure that the entered data are backed up regularly and the data are well protected. Ensure safety of all equipment in the data room. Perform basic data analysis on data from HMIS data to inform MJAP cluster-based teams on the progress of interventions at the supported facility.
A minimum of a diploma in records and archives management, medical records, Information Technology, Quantitative Economics or any other related field from a reputable institute. At least two years’ experience in data management or demonstrated relevant experience acquired through internship placement. Familiarity with use of Microsoft Excel. Working knowledge of Health Management Information System (HMIS). Previous experience with PEPFAR funded programs. Excellent written and oral communication skills. High level of flexibility Good interpersonal skills and ability to work under minimal supervision
JOB-69242e9babb4c
Vacancy title:
5 Data Clerk
[Type: FULL_TIME, Industry: Healthcare, Category: IT]
Jobs at:
Makerere University Joint AIDS Program (MJAP)
Deadline of this Job:
Thursday, December 4 2025
Duty Station:
Iganga, Bugweri, Kamuli and Kaliro | Uganda | Uganda
Summary
Date Posted: Monday, November 24 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job Summary:
The Data Clerk will work closely with the facility medical records assistant to ensure that patients’ records are captured accurately and HMIS reports are compiled and submitted in DHIS2 and MJAP Monitoring, Evaluation and Learning reporting systems on time.
Roles and responsibilities
- Work closely with the facility records officers and where necessary health sub-district records officers and district HMIS focal persons and Biostatisticians to quantify the HMIS and non-HMIS tools needed to ensure sustained data collection at the health facility.
- Engage with the records officers to ensure that best practices of medical records storage and management are implemented.
- Ensure that data on additional indicators outside of the DHIS2 reporting system are collected in time and submitted to the Data Officers.
- Work closely with the facility records officers to mentor and coach other health workers on appropriate use of HMIS data collection tools for data capture.
- Prepare data displays (including annual targets) of facility data and ensure they are displayed at health facilities routinely.
- Support the records officer to ensure HMIS tools are updated in time.
- Work with records officer to ensure proper filing and file retrieval during patient care and updated patient records in Uganda EMR (OpenMRS).
- Work with records officer to ensure that HIV care data captured on patient forms during patient visits is transcribed to pre-ART and ART registers and updated in the Uganda EMR (Open MRS) on time.
- Work with the health facility records officer to prepare HMIS reports and submit them in DHIS2 in time.
- Participate in HIBRID and extra indicators (outside DHIS2) data entry at cluster level.
- Compile weekly, monthly and quarterly supplementary data not reported in DHIS2 and submit it to the MJAP Monitoring, Evaluation and Learning unit on time.
- Ensure that confidentiality of data collected and stored is always maintained in proper filling and archival systems.
- Ensure that the entered data are backed up regularly and the data are well protected.
- Ensure safety of all equipment in the data room.
- Perform basic data analysis on data from HMIS data to inform MJAP cluster-based teams on the progress of interventions at the supported facility.
Qualifications, job requirements and Competencies
- A minimum of a diploma in records and archives management, medical records, Information Technology, Quantitative Economics or any other related field from a reputable institute.
- At least two years’ experience in data management or demonstrated relevant experience acquired through internship placement.
- Familiarity with use of Microsoft Excel.
- Working knowledge of Health Management Information System (HMIS).
- Previous experience with PEPFAR funded programs.
- Excellent written and oral communication skills.
- High level of flexibility
Good interpersonal skills and ability to work under minimal supervision
Work Hours: 8
Experience in Months: 24
Level of Education: associate degree
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