5 District Data Officer
2025-11-24T09:59:39+00:00
Makerere University Joint AIDS Program (MJAP)
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https://mjap.mak.ac.ug/index.php/mjap
FULL_TIME
Jinja, Bugweri, Namutumba, Buyende and Kaliro district
Uganda
00256
Uganda
Healthcare
Admin & Office
2025-12-04T17:00:00+00:00
Uganda
8
Job Summary:
The District Data Officer (DDO) will work closely with the District Biostatistician to ensure that patient’s records are captured accurately and HMIS reports are compiled and submitted in DHIS2 and all donor reporting systems. Under the supervision of the M&E Specialist, the Data officer will coordinate project M&E activities at District level.
Roles and Responsibilities:
- Work closely with health sub-district records officers and district HMIS focal persons and Biostatisticians to quantify the HMIS and non-HMIS tools needed to ensure sustained data collection at the health facility.
- Engage with the Records Assistants and Data Clerks to ensure that best practices of medical records storage and management are implemented.
- Work with data clerks to ensure all source documents, especially ART registers are regularly updated at all ART sites.
- Ensure that HIV care data captured on patient forms during patient visits is transcribed to preART and ART registers and updated in the Uganda EMR on time in the district of allocation.
- Review, provide feedback (flagging errors, outliers) from data submitted by Data clerks and ensure corrective action is affected.
- Ensure all required data (in HIBIRD, ODK, SURGE, additional indicators etc.) is collected and entered in the pre-designed systems for project performance measurement.
- Work closely with the facility records officers to mentor and coach other health workers on appropriate use of HMIS data collection tools for data capture including ensuring timely update of HMIS tools.
- Conduct technical supervision visits to sites where data clerks are allocated to ensure conformity to M&E standards.
- Work closely with District Biostatistician to conduct monthly data cleaning for District specific data.
- Work closely with data clerks, to receive feedback on HMIS and M&E logistical needs (HMIS tools, files, internet etc.).
- Prepare and ensure data displays (including annual targets) of facility data are displayed at health facilities routinely in the district.
- Work with records officers and data clerks to ensure proper filing and file retrieval during patient care and updated patient records in Uganda EMR (this is at the site of allocation).
- Working with the District Biostatistician, ensure that confidentiality of data collected and stored is always maintained in proper filling and archival systems in supported sites in the district.
- Ensure that the entered Uganda EMR data are backed up regularly and the data are well protected and provide a monthly Uganda EMR status to the M&E Specialist.
- Ensure Uganda EMR is used for clinic patient management using appointment lists, line lists for patient management and reporting.
- Ensure safety of all equipment in the data rooms (applies to sites where allocated).
- Perform basic routine data analysis on data from HMIS data to inform MJAP District-based teams on the progress of interventions at the supported District and share with the M&E Specialist.
- Performance of data entry and aggregation duties assigned by the M&E Specialist.
- Perform any other related duties assigned by the supervisors.
- Perform other related duties as assigned by the supervisor.
Qualifications, job requirements and competencies:
- A Bachelors’ degree in Statistics, Computer Science, Business statistics, and Quantitative Economics.
- A certificate in data management or Analysis is an added advantage.
- At least 2 years’ experience in data management in health settings
- Familiarity with use of Microsoft Excel, ODK, DHIS2, HIBRID, Uganda EMR.
- Working knowledge of Health Management Information System (HMIS)
Work closely with health sub-district records officers and district HMIS focal persons and Biostatisticians to quantify the HMIS and non-HMIS tools needed to ensure sustained data collection at the health facility. Engage with the Records Assistants and Data Clerks to ensure that best practices of medical records storage and management are implemented. Work with data clerks to ensure all source documents, especially ART registers are regularly updated at all ART sites. Ensure that HIV care data captured on patient forms during patient visits is transcribed to preART and ART registers and updated in the Uganda EMR on time in the district of allocation. Review, provide feedback (flagging errors, outliers) from data submitted by Data clerks and ensure corrective action is affected. Ensure all required data (in HIBIRD, ODK, SURGE, additional indicators etc.) is collected and entered in the pre-designed systems for project performance measurement. Work closely with the facility records officers to mentor and coach other health workers on appropriate use of HMIS data collection tools for data capture including ensuring timely update of HMIS tools. Conduct technical supervision visits to sites where data clerks are allocated to ensure conformity to M&E standards. Work closely with District Biostatistician to conduct monthly data cleaning for District specific data. Work closely with data clerks, to receive feedback on HMIS and M&E logistical needs (HMIS tools, files, internet etc.). Prepare and ensure data displays (including annual targets) of facility data are displayed at health facilities routinely in the district. Work with records officers and data clerks to ensure proper filing and file retrieval during patient care and updated patient records in Uganda EMR (this is at the site of allocation). Working with the District Biostatistician, ensure that confidentiality of data collected and stored is always maintained in proper filling and archival systems in supported sites in the district. Ensure that the entered Uganda EMR data are backed up regularly and the data are well protected and provide a monthly Uganda EMR status to the M&E Specialist. Ensure Uganda EMR is used for clinic patient management using appointment lists, line lists for patient management and reporting. Ensure safety of all equipment in the data rooms (applies to sites where allocated). Perform basic routine data analysis on data from HMIS data to inform MJAP District-based teams on the progress of interventions at the supported District and share with the M&E Specialist. Performance of data entry and aggregation duties assigned by the M&E Specialist. Perform any other related duties assigned by the supervisors. Perform other related duties as assigned by the supervisor.
A Bachelors’ degree in Statistics, Computer Science, Business statistics, and Quantitative Economics. A certificate in data management or Analysis is an added advantage. At least 2 years’ experience in data management in health settings Familiarity with use of Microsoft Excel, ODK, DHIS2, HIBRID, Uganda EMR. Working knowledge of Health Management Information System (HMIS)
JOB-69242c8b1df5e
Vacancy title:
5 District Data Officer
[Type: FULL_TIME, Industry: Healthcare, Category: Admin & Office]
Jobs at:
Makerere University Joint AIDS Program (MJAP)
Deadline of this Job:
Thursday, December 4 2025
Duty Station:
Jinja, Bugweri, Namutumba, Buyende and Kaliro district | Uganda | Uganda
Summary
Date Posted: Monday, November 24 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job Summary:
The District Data Officer (DDO) will work closely with the District Biostatistician to ensure that patient’s records are captured accurately and HMIS reports are compiled and submitted in DHIS2 and all donor reporting systems. Under the supervision of the M&E Specialist, the Data officer will coordinate project M&E activities at District level.
Roles and Responsibilities:
- Work closely with health sub-district records officers and district HMIS focal persons and Biostatisticians to quantify the HMIS and non-HMIS tools needed to ensure sustained data collection at the health facility.
- Engage with the Records Assistants and Data Clerks to ensure that best practices of medical records storage and management are implemented.
- Work with data clerks to ensure all source documents, especially ART registers are regularly updated at all ART sites.
- Ensure that HIV care data captured on patient forms during patient visits is transcribed to preART and ART registers and updated in the Uganda EMR on time in the district of allocation.
- Review, provide feedback (flagging errors, outliers) from data submitted by Data clerks and ensure corrective action is affected.
- Ensure all required data (in HIBIRD, ODK, SURGE, additional indicators etc.) is collected and entered in the pre-designed systems for project performance measurement.
- Work closely with the facility records officers to mentor and coach other health workers on appropriate use of HMIS data collection tools for data capture including ensuring timely update of HMIS tools.
- Conduct technical supervision visits to sites where data clerks are allocated to ensure conformity to M&E standards.
- Work closely with District Biostatistician to conduct monthly data cleaning for District specific data.
- Work closely with data clerks, to receive feedback on HMIS and M&E logistical needs (HMIS tools, files, internet etc.).
- Prepare and ensure data displays (including annual targets) of facility data are displayed at health facilities routinely in the district.
- Work with records officers and data clerks to ensure proper filing and file retrieval during patient care and updated patient records in Uganda EMR (this is at the site of allocation).
- Working with the District Biostatistician, ensure that confidentiality of data collected and stored is always maintained in proper filling and archival systems in supported sites in the district.
- Ensure that the entered Uganda EMR data are backed up regularly and the data are well protected and provide a monthly Uganda EMR status to the M&E Specialist.
- Ensure Uganda EMR is used for clinic patient management using appointment lists, line lists for patient management and reporting.
- Ensure safety of all equipment in the data rooms (applies to sites where allocated).
- Perform basic routine data analysis on data from HMIS data to inform MJAP District-based teams on the progress of interventions at the supported District and share with the M&E Specialist.
- Performance of data entry and aggregation duties assigned by the M&E Specialist.
- Perform any other related duties assigned by the supervisors.
- Perform other related duties as assigned by the supervisor.
Qualifications, job requirements and competencies:
- A Bachelors’ degree in Statistics, Computer Science, Business statistics, and Quantitative Economics.
- A certificate in data management or Analysis is an added advantage.
- At least 2 years’ experience in data management in health settings
- Familiarity with use of Microsoft Excel, ODK, DHIS2, HIBRID, Uganda EMR.
- Working knowledge of Health Management Information System (HMIS)
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
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