Main Purpose of the Job:

To ensure effective management of cash and other receive, issue and take custody of all store items as required.

Key Outputs

• Cash equivalent at the Service Centre;
• Cash and cheques due to TASO received and paid out
• Safe custody of cash, cheques and other valuables ensured
• Cash books updated
• Store items received and issued
• Up to date stock cards and perpetual inventory maintained
• Items kept in store in accordance with set standards
• Report on stores situation and payment transactions

PERSON SPECIFICATIONS: Accounts Assistant

Minimum Academic Qualifications:

Diploma in Accounting, preferably UDBS, Diploma in Accounting & Finance, Accounting Technicians Diploma (ATD) or completed level I of ACCA or CPA.

Additional Training:

Training in Purchasing and Supply or Stores Management

Minimum Experience and Exposure:

2 years in a busy Cash Office, store or yard

Special Knowledge

• Management of cash and cheques receipts and payments
• Knowledge of cash-handling regulations
• Secure filing of accounting records
• Purchasing and Supply knowledge
• Stores Management
• Knowledge of storage requirements for the specific items stored.

Key Skills

• Bookkeeping skills
• Interpersonal skills
• Communication skills
• Records management skills
• Hands-on-computer skills

Other Qualities/Attributes:

Highest level of honesty and integrity, Appropriate degree of assertiveness, Speed and accuracy, result and Good Communication Skills.

• Receive all cash and cheques to the Service Centre
• Make payments of approved cash requisitions and cheques
• Keep safe all cash, cheques and other valuables
• Make prompt banking for cash and cheques
• Take stock of cash and other valuables periodically
• Maintain financial records and carry out prompt filing
• Keep petty cash books up to date
• Keep appropriate petty cash levels
• Check all items brought into the store and receive them
• Issue items out of store against properly authorized requisitions
• Regularly update all stock cards and perpetual inventory
• Provide input in maintaining required stock levels
• Keep items in the store in accordance with prescribed health, safety and other standards
• Ensure cleanliness and neatness of stores
• Maintain adequate security in the stores
• Conduct stock taking of stores items on a monthly and quarterly
• Develop payment transaction reports on a monthly, quarterly and annual basis
• Prepare store reports on a monthly, quarterly and annual basis
• Ensure health, safety, and security in your area of operation
• Promote the vision, mission and the values of TASO as expressed in the policies, regulations & guidelines of the Organisation.
• Any other duty assigned by the Immediate supervisor

• Book keeping skills
• Interpersonal skills
• Communication skills
• Records management skills
• Hands-on-computer skills
• Highest level of honesty and integrity
• Appropriate degree of assertiveness
• Speed and accuracy
• Result orientation

• Diploma in Accounting, preferably UDBS, Diploma in Accounting & Finance, Accounting Technicians Diploma (ATD) or completed level I of ACCA or CPA
• Training in Purchasing and Supply or Stores Management
• Management of cash and cheques receipts and payments
• Knowledge of cash-handling regulations
• Secure filing of accounting records
• Purchasing and Supply knowledge
• Stores Management
• Knowledge of storage requirements for the specific items stored