Assistant Finance and Administration Officer
2025-06-21T10:08:14+00:00
Kulika Uganda
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https://www.kulika.org/
FULL_TIME
Terego
Maracha
00256
Uganda
Arts, Audio/Video Technology and Communications
Accounting & Finance
2025-06-24T17:00:00+00:00
Uganda
8
Role Purpose:
The Assistant Finance and Administration officer will provide financial, administrative, and logistical support to ensure smooth project operations in line with organizational and donor guidelines. He/she will be responsible for processing financial transactions, maintaining financial records, preparing reports, and supporting procurement, asset management, and office administration.
Key Duties and Responsibilities:
- Financial Management:
- Process payments, manage petty cash, and maintain accurate financial records.
- Support the preparation of monthly, quarterly, and annual financial reports.
- Ensure compliance with donor and organizational financial procedures and policies.
- Ensure proper filing of financial documents for audit readiness.
- Support internal and external audits by availing the required documentation.
- Track project expenditure against budget.
- Administration & Logistics:
- Support procurement processes, inventory management, and documentation.
- Coordinate logistics for meetings, training sessions, and field activities.
- Manage office supplies and oversee administrative tasks at the field office.
- Maintain staff attendance records and leave tracking.
- Support contract management and field staff HR-related needs.
Job Specification
- Diploma in business studies, accounting, or related courses
- 2 years work experience in a similar position within the NGO sector.
- Self-motivated and willing to handle extended work schedules with minimum supervision
- Trustworthiness
- High level of discretion, ethics and Integrity
Knowledge, Skills and Abilities
- Excellent organizational and time-management skills
- Solid low-level accountancy and basic bookkeeping skills
- Computer literacy and a working knowledge of accounting packages and other relevant applications, such as spreadsheets
- Solid understanding of financial policies and procedures
- Strong analytical skills to evaluate financial data
- The ability to function well in a team, to provide support as needed
- Knowledge of local languages in the project area is an added advantage like Lugbara, Kakwa, Juba Arabic
Financial Management: Process payments, manage petty cash, and maintain accurate financial records. Support the preparation of monthly, quarterly, and annual financial reports. Ensure compliance with donor and organizational financial procedures and policies. Ensure proper filing of financial documents for audit readiness. Support internal and external audits by availing the required documentation. Track project expenditure against budget. Administration & Logistics: Support procurement processes, inventory management, and documentation. Coordinate logistics for meetings, training sessions, and field activities. Manage office supplies and oversee administrative tasks at the field office. Maintain staff attendance records and leave tracking. Support contract management and field staff HR-related needs.
Excellent organizational and time-management skills Solid low-level accountancy and basic bookkeeping skills Computer literacy and a working knowledge of accounting packages and other relevant applications, such as spreadsheets Solid understanding of financial policies and procedures Strong analytical skills to evaluate financial data The ability to function well in a team, to provide support as needed Knowledge of local languages in the project area is an added advantage like Lugbara, Kakwa, Juba Arabic
Diploma in business studies, accounting, or related courses 2 years work experience in a similar position within the NGO sector. Self-motivated and willing to handle extended work schedules with minimum supervision Trustworthiness High level of discretion, ethics and Integrity
JOB-6856848ef0ad6
Vacancy title:
Assistant Finance and Administration Officer
[Type: FULL_TIME, Industry: Arts, Audio/Video Technology and Communications, Category: Accounting & Finance]
Jobs at:
Kulika Uganda
Deadline of this Job:
Tuesday, June 24 2025
Duty Station:
Terego | Maracha | Uganda
Summary
Date Posted: Saturday, June 21 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Role Purpose:
The Assistant Finance and Administration officer will provide financial, administrative, and logistical support to ensure smooth project operations in line with organizational and donor guidelines. He/she will be responsible for processing financial transactions, maintaining financial records, preparing reports, and supporting procurement, asset management, and office administration.
Key Duties and Responsibilities:
- Financial Management:
- Process payments, manage petty cash, and maintain accurate financial records.
- Support the preparation of monthly, quarterly, and annual financial reports.
- Ensure compliance with donor and organizational financial procedures and policies.
- Ensure proper filing of financial documents for audit readiness.
- Support internal and external audits by availing the required documentation.
- Track project expenditure against budget.
- Administration & Logistics:
- Support procurement processes, inventory management, and documentation.
- Coordinate logistics for meetings, training sessions, and field activities.
- Manage office supplies and oversee administrative tasks at the field office.
- Maintain staff attendance records and leave tracking.
- Support contract management and field staff HR-related needs.
Job Specification
- Diploma in business studies, accounting, or related courses
- 2 years work experience in a similar position within the NGO sector.
- Self-motivated and willing to handle extended work schedules with minimum supervision
- Trustworthiness
- High level of discretion, ethics and Integrity
Knowledge, Skills and Abilities
- Excellent organizational and time-management skills
- Solid low-level accountancy and basic bookkeeping skills
- Computer literacy and a working knowledge of accounting packages and other relevant applications, such as spreadsheets
- Solid understanding of financial policies and procedures
- Strong analytical skills to evaluate financial data
- The ability to function well in a team, to provide support as needed
- Knowledge of local languages in the project area is an added advantage like Lugbara, Kakwa, Juba Arabic
Work Hours: 8
Experience in Months: 24
Level of Education: associate degree
Job application procedure
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