AAR General Insurance Uganda is hiring a Bids Officer to handle the entire bidding and tender process, making sure all proposals are accurate, submitted on time, and follow company and legal rules.

Key Duties and Responsibilities:

Tender Sourcing & Review: Actively track and identify new tender opportunities. Carefully read client requirements to check if the company is eligible to bid.

Bid Preparation & Submission: Write, compile, and organize all technical and financial documents needed for a complete, high-quality bid.

Compliance Check: Ensure the company meets all legal, tax, and regulatory requirements (such as IRA guidelines or tax clearance certificates) before submitting a bid.

Deadline & Timeline Control: Create timelines for each bid to ensure all internal reviews are completed and documents are submitted well before the deadline.

Cross-Functional Collaboration: Work closely with the Sales, Underwriting, and Actuarial teams to get accurate pricing, policy benefits, and technical terms.

Meetings: Attend pre-bid meetings and clarification sessions. Take clear notes and share key updates with management and additionally conduct Bid Review meetings with the concerned parties.

Debriefs & Continuous Improvement: Analyze why bids were lost or won by requesting feedback from clients, using these insights to improve future proposals.

Database Management: Maintain an up-to-date, secure digital registry of all company profiles, past bid documents, certificates, and performance records.

Reporting: Prepare & submit weekly bid reports.

Other Duties: Perform any other relevant tasks assigned by the supervisor.

Key Performance Measures

On-Time Submission: 100% of tenders submitted before the official deadline.

Zero Administrative Disqualifications: No bids rejected due to missing documents, signatures, or basic compliance errors.

Bid Win/Shortlist Ratio: Meeting or exceeding the company’s target rate for shortlisted or won tenders.

Data Retrieval Speed: Ability to quickly access and provide historical bidding data or standard company certificates when needed.

Qualifications, Skills and Experience:

• University degree in Business Administration, Procurement, Insurance, or a related field.
• Minimum of 2 years of experience, with specific, proven knowledge of the corporate tendering and bidding process.
• Extreme precision when reading long legal/tender documents to avoid costly mistakes.
• Ability to handle intense pressure and tight deadlines without losing focus.
• Clear writing skills for professional proposals and strong verbal skills for client meetings.

Integrity & Confidentiality: Absolute trustworthiness with sensitive pricing data, medical scheme benefits, and corporate strategies.

• Actively track and identify new tender opportunities.
• Carefully read client requirements to check if the company is eligible to bid.
• Write, compile, and organize all technical and financial documents needed for a complete, high-quality bid.
• Ensure the company meets all legal, tax, and regulatory requirements (such as IRA guidelines or tax clearance certificates) before submitting a bid.
• Create timelines for each bid to ensure all internal reviews are completed and documents are submitted well before the deadline.
• Work closely with the Sales, Underwriting, and Actuarial teams to get accurate pricing, policy benefits, and technical terms.
• Attend pre-bid meetings and clarification sessions.
• Take clear notes and share key updates with management.
• Conduct Bid Review meetings with the concerned parties.
• Analyze why bids were lost or won by requesting feedback from clients, using these insights to improve future proposals.
• Maintain an up-to-date, secure digital registry of all company profiles, past bid documents, certificates, and performance records.
• Prepare & submit weekly bid reports.
• Perform any other relevant tasks assigned by the supervisor.

• Extreme precision when reading long legal/tender documents
• Ability to handle intense pressure and tight deadlines
• Clear writing skills for professional proposals
• Strong verbal skills for client meetings
• Integrity & Confidentiality

• University degree in Business Administration, Procurement, Insurance, or a related field.
• Minimum of 2 years of experience, with specific, proven knowledge of the corporate tendering and bidding process.