Background information about the job or company (e.g., role context, company overview)

The Regional Service Centre Entebbe (RSCE) provides transactional and administrative support services to United Nations client entities including finance, human resources, transport, logistics, ICT, budgeting, quality assurance, records management, and audit support.

The Finance Assistant supports financial operations including vendor payments, payroll processing, budget preparation, financial reporting, reconciliation, compliance monitoring, and application of UN financial regulations within a shared service environment.

Responsibilities or duties

• Process non-travel commercial vendor invoices and payments.
• Support annual budget preparation and cost estimation processes.
• Review, analyze, and revise budget proposals and Results Based Budgeting inputs.
• Prepare staff entitlements including claims, allowances, danger pay, mission subsistence allowances, and volunteer allowances.
• Review payment documentation for completeness and compliance.
• Process vendor payments in Umoja after verification against purchase orders and goods receipt documentation.
• Communicate with vendors and stakeholders regarding payment issues and missing documentation.
• Maintain records of pending financial cases and follow up on outstanding items.
• Respond to vendor and stakeholder financial queries.
• Monitor and report performance against established KPIs.
• Verify bank transfers, imprest payments, and remittance requests.
• Prepare financial statements and payment projections.
• Maintain records for audit and reporting purposes.
• Process assignment grants, relocation grants, and daily subsistence allowance payments.
• Create and approve payroll-related profiles in Progen.
• Prepare advance payment requests and business partner requests.
• Process allowances for Troop Contributing Countries (TCCs) and Police Contributing Countries (PCCs).
• Process mission subsistence allowance payments.
• Process final payments, withheld payments, and recoveries.
• Process DHL invoice payments.
• Release payroll and staff entitlement payments.
• Perform other duties assigned by the supervisor.

Qualifications or requirements (e.g., education, skills)

Education Requirements

• Minimum: High School Diploma or equivalent
• Preferred: Technical Certificate in Finance, Technical Certificate in Accounting, Technical Certificate in Audit, Vocational Certificate in Finance, Accounting, or Audit

Technical Skills

• SAP
• ERP Systems
• Umoja
• Financial transaction processing
• Accounts payable management
• Payroll administration
• Budget preparation
• Financial reporting
• Financial reconciliation
• Audit support

Competencies

• Professionalism: Ability to identify issues, formulate conclusions, provide recommendations, maintain professional competence, meet commitments, and perform effectively under pressure.
• Planning and Organizing: Ability to set priorities, allocate resources, anticipate risks, and manage workloads efficiently.
• Teamwork: Ability to collaborate effectively with colleagues and contribute to organizational goals.

Language Requirements

• Required: English (UN Level III Reading, Writing, Speaking, Listening)
• Desirable: French (UN Level III Reading, Writing; UN Level I Speaking, Listening)

Experience needed

Experience Requirements

• Minimum 5 years of relevant experience.
• Reduced minimum of 3 years of relevant experience with a degree.
• Required experience includes: Financial management, Administrative services, Payroll processing, Non-payroll payment processing, General Ledger postings, Financial transaction reconciliation, Financial transaction analysis, SAP or ERP systems usage.
• Preferred experience includes: Experience applying United Nations Financial Rules and Regulations, Experience in international organizations, Experience in shared service centers.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Special Conditions

• Position is temporarily available for 364 days.
• Locally recruited position under UN Staff Rule 4.4.
• Candidates must reside in-country or within commuting distance of the duty station.
• Female candidates are strongly encouraged to apply.
• Selected candidates are expected to start as soon as possible.
• Staff may be reassigned according to UN operational needs.
• Integrity and professional ethics are essential.

Diversity and Inclusion

• Gender Balance: UN Secretariat committed to 50/50 gender balance.
• Equal Opportunity: True
• Reasonable Accommodation Available: True

• Process non-travel commercial vendor invoices and payments.
• Support annual budget preparation and cost estimation processes.
• Review, analyze, and revise budget proposals and Results Based Budgeting inputs.
• Prepare staff entitlements including claims, allowances, danger pay, mission subsistence allowances, and volunteer allowances.
• Review payment documentation for completeness and compliance.
• Process vendor payments in Umoja after verification against purchase orders and goods receipt documentation.
• Communicate with vendors and stakeholders regarding payment issues and missing documentation.
• Maintain records of pending financial cases and follow up on outstanding items.
• Respond to vendor and stakeholder financial queries.
• Monitor and report performance against established KPIs.
• Verify bank transfers, imprest payments, and remittance requests.
• Prepare financial statements and payment projections.
• Maintain records for audit and reporting purposes.
• Process assignment grants, relocation grants, and daily subsistence allowance payments.
• Create and approve payroll-related profiles in Progen.
• Prepare advance payment requests and business partner requests.
• Process allowances for Troop Contributing Countries (TCCs) and Police Contributing Countries (PCCs).
• Process mission subsistence allowance payments.
• Process final payments, withheld payments, and recoveries.
• Process DHL invoice payments.
• Release payroll and staff entitlement payments.
• Perform other duties assigned by the supervisor.

• SAP
• ERP Systems
• Umoja
• Financial transaction processing
• Accounts payable management
• Payroll administration
• Budget preparation
• Financial reporting
• Financial reconciliation
• Audit support

• High School Diploma or equivalent
• Technical Certificate in Finance
• Technical Certificate in Accounting
• Technical Certificate in Audit
• Vocational Certificate in Finance, Accounting, or Audit