Background

The Uganda National Oil Company (UNOC) Limited was established under the Petroleum (Exploration, Development and Production) Act and the Petroleum (Refining, Conversion, Transmission and Midstream storage) Act, both of 2013 and incorporated under the Companies’ Act, 2012. It is a limited liability company wholly owned by the Government of Uganda. The overall function of UNOC is to handle the State’s commercial interests in the Oil and Gas industry and ensure that the resource is exploited in a sustainable manner. UNOC invites applications from persons interested to develop their career with a dynamic and results-oriented company to occupy the following positions:

NOTE:

• For all re-advertised positions, candidates who expressed interest in the previous advert are encouraged to re-apply.
• Successful candidates MUST be willing and ready to work in any UNOC’s Office location.
• UNOC is an equal opportunity employer and does not charge any monies at any stage of the recruitment process.
• Only applications submitted through the UNOC recruitment system shall be considered.

JOB PURPOSE

DEVELOP AND IMPLEMENT STOCK MANAGEMENT PROCESSES AND PROCEDURES TO ENSURE ACCURATE COSTING AND REPORTING OF INVENTORY OF THE COMPANY IN ACCORDANCE WITH INTERNATIONAL BEST PRACTICES AND REPORTING STANDARDS.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversee the management and accounting of stocks at UNOC and ensure compliance to international accounting standards.
• Review the stock management processes and procedures for improvement.
• Ensure accurate and efficient management of stocks with correct stock entries which are updated in a timely manner.
• Compute total cost of sales drivers monthly.
• Review and take up landed costs for all products in the system on a monthly basis and monitor actual landed cost vs accruals and correct any unusual movements.
• Conduct reconciliations of vessel deliveries and spot transactions from time to time.
• Ensure that all free truck (FOT) stock balances are monitored and tracked monthly.
• Maintain a log of direct deliveries and own-pick shipments and reconcile them against customer orders.
• Ensure that all sales orders and transfers have been updated correctly in the correct period.
• Reconcile inventory accounts to the general ledger.
• Monitor unit costs for all the products in the system and correct any unusual movements.
• Ensure that third party stocks are properly accounted for, especially hospitality clients.
• Ensure that all provisions of the Petroleum Products Supply Agreement are adhered to for proper costing of product.
• Investigate, explain the causes and correct any stock differences on a daily basis.
• Review and report on Gains/Losses inland and overseas depots.
• Carry out manual stock reconciliations at the end of the month for all depots and virtual locations.
• Maintain an interface between all Terminals.
• Monitor of movement of stocks under bond and ensure that there is no tax exposure.
• Reconcile stock transfers with the account for clearing transfer and ensure that all stock transactions for the month have been processed.
• Analyse and report on all stock adjustments and over/under deliveries.
• Identify variances and their causes and task physical custodians to account for the variances.
• Monitor unpriced products in Jinja and ensure compliance with the Petroleum Products Supply Agreement provisions.
• Undertake any other duties and responsibilities as may be assigned from time to time by the supervisor(s).

QUALIFICATIONS & EXPERIENCE

• A Bachelor’s degree (Hons) in Commerce, Finance, Business Administration, Accounting, or other related fields from a recognised University.
• Candidate should be in the final stages of completing a recognized professional accounting qualification (ACCA, CPA, CMA, CIMA or equivalent).
• A minimum of Six (6) years of relevant working experience, three (3) of which should be attained in either, Stock Management, Costing and/or Accounting.
• Experience in using ERP systems.
• Must possess skills in General Ledger Accounting with bias in stock accounting and purchase order processing.
• Experience in Stock Accounting/Inventory Management support especially for petroleum products.

SKILLS AND COMPETENCIES

• Proficiency in Microsoft Excel.
• Must demonstrate exceptionally strong analytical skills, having an ability to analyse, refine, summarize, and clearly present data and information.
• Ability to work under pressure and tight deadlines.
• High degree of professionalism and maintenance of confidentiality.
• High degree of professionalism.
• Excellent interpersonal skills and ability to interact with colleagues from all departments and levels of the organization.
• Financial Planning & Budgeting.
• Proficiency in Financial Accounting & adherence to internal controls.
• Coordination & Planning.
• Commercial Acumen
• Coordination & Planning

• Oversee the management and accounting of stocks at UNOC and ensure compliance to international accounting standards.
• Review the stock management processes and procedures for improvement.
• Ensure accurate and efficient management of stocks with correct stock entries which are updated in a timely manner.
• Compute total cost of sales drivers monthly.
• Review and take up landed costs for all products in the system on a monthly basis and monitor actual landed cost vs accruals and correct any unusual movements.
• Conduct reconciliations of vessel deliveries and spot transactions from time to time.
• Ensure that all free truck (FOT) stock balances are monitored and tracked monthly.
• Maintain a log of direct deliveries and own-pick shipments and reconcile them against customer orders.
• Ensure that all sales orders and transfers have been updated correctly in the correct period.
• Reconcile inventory accounts to the general ledger.
• Monitor unit costs for all the products in the system and correct any unusual movements.
• Ensure that third party stocks are properly accounted for, especially hospitality clients.
• Ensure that all provisions of the Petroleum Products Supply Agreement are adhered to for proper costing of product.
• Investigate, explain the causes and correct any stock differences on a daily basis.
• Review and report on Gains/Losses inland and overseas depots.
• Carry out manual stock reconciliations at the end of the month for all depots and virtual locations.
• Maintain an interface between all Terminals.
• Monitor of movement of stocks under bond and ensure that there is no tax exposure.
• Reconcile stock transfers with the account for clearing transfer and ensure that all stock transactions for the month have been processed.
• Analyse and report on all stock adjustments and over/under deliveries.
• Identify variances and their causes and task physical custodians to account for the variances.
• Monitor unpriced products in Jinja and ensure compliance with the Petroleum Products Supply Agreement provisions.
• Undertake any other duties and responsibilities as may be assigned from time to time by the supervisor(s).

• Proficiency in Microsoft Excel.
• Must demonstrate exceptionally strong analytical skills, having an ability to analyse, refine, summarize, and clearly present data and information.
• Ability to work under pressure and tight deadlines.
• High degree of professionalism and maintenance of confidentiality.
• High degree of professionalism.
• Excellent interpersonal skills and ability to interact with colleagues from all departments and levels of the organization.
• Financial Planning & Budgeting.
• Proficiency in Financial Accounting & adherence to internal controls.
• Coordination & Planning.
• Commercial Acumen
• Coordination & Planning

• A Bachelor’s degree (Hons) in Commerce, Finance, Business Administration, Accounting, or other related fields from a recognised University.
• Candidate should be in the final stages of completing a recognized professional accounting qualification (ACCA, CPA, CMA, CIMA or equivalent).
• A minimum of Six (6) years of relevant working experience, three (3) of which should be attained in either, Stock Management, Costing and/or Accounting.
• Experience in using ERP systems.
• Must possess skills in General Ledger Accounting with bias in stock accounting and purchase order processing.
• Experience in Stock Accounting/Inventory Management support especially for petroleum products.