Joint Clinical Research Centre

Responsibilities or duties

Ensure timely and consistent data collection and reporting from all health facilities in appropriate systems with the PEPFAR MER indicators and their data sources into PEPFAR Uganda Data Management System (HIBRID) weekly and monthly donor High-Frequency reporting requirements and MOH into the District Health Information System Ver 2. Strengthen health facility data collection, quality, analysis, and use for micro-planning and decision-making, through training and supportive supervision. Summarize and present performance data to the district teams on weekly, monthly, and quarterly intervals. Participating in Quality Improvement meetings at district and facility levels where possible. Train, mentor, and coach data clerks health facilities to use, and link EMR, MOH DHIS2, and any other relevant databases to produce PEPFAR-required data for reporting. Implement strategies for scale-up of patient unique identifiers for patients to inform national scale-up of the program. Training and support the districts, health sub-districts, and facilities in data management systems, including DHIS2, data entry, generating data queries, data visualizations, pivot tables, DHIS2 data validation rules and analysis, report management, district/facility dashboards, etc. Facilitate the interpretation and use of M&E data, through the quarterly district level and facility level review meetings between the project, the district health team and health care workers. Facilitate implementation of capacity building through workshops and on the job trainings on HMIS strengthening, data collection and reporting, conducting data quality audits and subsequent data quality improvement for districts HMIS/ District Biostatisticians, data clerks and the health workers. Troubleshoot data-related problems, work to reconcile/clean inconsistencies in weekly, monthly, quarterly data reports from project-supported health facilities in DHIS2, HIBRID and KP/PP combination tracker. Ensure utilization of standard operating procedures and data collection tools, systems, guidelines by health facility staff and data clerks to ensure harmonized data collection approaches across supported facilities and districts that promote completeness and accuracy. Provide technical support to data clerks at the facilities ensure high quality record keeping at health facilities. Ensure that data collections tools are available at the facilities and of the appropriate latest nationally approved versions. Provide technical support to data clerks at the facilities ensure on-time data entries into patient electronic medical records system (EMR). Provide onsite support in the maintenance, troubleshooting of the patient level Electronic Medical Record (EMR)/data bases at the supported sites. Utilize the approved tools and processes for data visualization and use. Respond to requests for standard and ad hoc data reports as required in a timely manner. Work closely with district and facility teams to implement the work plans, focusing on meeting data and analytical needs. Take Lead on generation of the quarterly district reports. Support audit tool updates at site level, quality assurance and merging to produce district audit tool. Support audit tool review meetings at both facility and district level. Represent JCRC in facility and district technical and programmatic meetings. Any other duties as assigned by the immediate supervisor.

Qualifications or requirements

The ideal candidate must possess a Bachelor’s degree in Statistics, Quantitative Economics, IT or relevant field. Additional training in data management packages is an added advantage. Good interpersonal skills and can work in teams.

Experience needed

Five years of experience in data management. Experience in navigation of DHIS2 and USG data requirements. Previous experience in supporting busy TB, TB/HIV district data systems is an added advantage.

JCRC is an equal opportunity employer. Any attempts of influencing the recruitment process will lead to automatic disqualification.

• Ensure timely and consistent data collection and reporting from all health facilities in appropriate systems with the PEPFAR MER indicators and their data sources into PEPFAR Uganda Data Management System (HIBRID) weekly and monthly donor High-Frequency reporting requirements and MOH into the District Health Information System Ver 2.
• Strengthen health facility data collection, quality, analysis, and use for micro-planning and decision-making, through training and supportive supervision.
• Summarize and present performance data to the district teams on weekly, monthly, and quarterly intervals.
• Participating in Quality Improvement meetings at district and facility levels where possible.
• Train, mentor, and coach data clerks health facilities to use, and link EMR, MOH DHIS2, and any other relevant databases to produce PEPFAR-required data for reporting.
• Implement strategies for scale-up of patient unique identifiers for patients to inform national scale-up of the program.
• Training and support the districts, health sub-districts, and facilities in data management systems, including DHIS2, data entry, generating data queries, data visualizations, pivot tables, DHIS2 data validation rules and analysis, report management, district/facility dashboards, etc.
• Facilitate the interpretation and use of M&E data, through the quarterly district level and facility level review meetings between the project, the district health team and health care workers.
• Facilitate implementation of capacity building through workshops and on the job trainings on HMIS strengthening, data collection and reporting, conducting data quality audits and subsequent data quality improvement for districts HMIS/ District Biostatisticians, data clerks and the health workers.
• Troubleshoot data-related problems, work to reconcile/clean inconsistencies in weekly, monthly, quarterly data reports from project-supported health facilities in DHIS2, HIBRID and KP/PP combination tracker.
• Ensure utilization of standard operating procedures and data collection tools, systems, guidelines by health facility staff and data clerks to ensure harmonized data collection approaches across supported facilities and districts that promote completeness and accuracy.
• Provide technical support to data clerks at the facilities ensure high quality record keeping at health facilities.
• Ensure that data collections tools are available at the facilities and of the appropriate latest nationally approved versions.
• Provide technical support to data clerks at the facilities ensure on-time data entries into patient electronic medical records system (EMR).
• Provide onsite support in the maintenance, troubleshooting of the patient level Electronic Medical Record (EMR)/data bases at the supported sites.
• Utilize the approved tools and processes for data visualization and use.
• Respond to requests for standard and ad hoc data reports as required in a timely manner.
• Work closely with district and facility teams to implement the work plans, focusing on meeting data and analytical needs.
• Take Lead on generation of the quarterly district reports.
• Support audit tool updates at site level, quality assurance and merging to produce district audit tool.
• Support audit tool review meetings at both facility and district level.
• Represent JCRC in facility and district technical and programmatic meetings.
• Any other duties as assigned by the immediate supervisor.

• Data management
• DHIS2 navigation
• USG data requirements
• Interpersonal skills
• Teamwork

• Bachelor’s degree in Statistics, Quantitative Economics, IT or relevant field
• Additional training in data management packages is an added advantage
• Good interpersonal skills and can work in teams