Executive Administration Officer
2025-07-09T11:59:21+00:00
SNV
https://cdn.greatugandajobs.com/jsjobsdata/data/employer/comp_4043/logo/snv.jpg
https://snv.org/
FULL_TIME
kampala
Kampala
00256
Uganda
Nonprofit, and NGO
Admin & Office
2025-07-29T17:00:00+00:00
Uganda
8
SNV is a mission-driven global development partner, rooted in the contexts and societies where we work. Inspired by the transformational principles and objectives set out by the SDGs, we are committed to building resilient agri-food systems that deliver food security and adequate nutrition; increasing the reliability and availability of water and sanitation at an acceptable quantity and quality; and to improving access to affordable and sustainable energy for all. In doing so, we aim to strengthen institutions, markets and effective governance within and across the agri-food, energy, and water sectors, reducing gender inequalities and barriers to social inclusion, and enabling adaptation and mitigation to the climate and biodiversity crises.
We are one team of over 1,600 people, the vast majority of whom come from the contexts where we work, in more than 20 countries in Africa and Asia. In Uganda, SNV operates through a decentralised approach with a country office in Kampala and regional offices in Fort Portal, Lira, Jinja and Mbarara. SNV implements donor-funded activities across more than 100 districts in Uganda, ensuring a broad and diverse impact.
Our core values of people-centeredness and respect, equity and equality, and diversity and inclusion, are fundamental to who we are, and what we do. This is reflected in our vision, mission, and strategy, which sets out our aspirations and commitments as our compass towards 2030. For more information on our operations in Uganda and SNV visit our website: www.snv.org.
Job Description
Overview of the Position
The Executive Administration Officer is part of the country office team. He/she should be a dynamic, efficient and highly intelligent professional reporting directly to the Country Director (CD). He/she should fit into a busy office and be well organised and reliable. He/she should offer efficient, effective, punctual and timely office support to the Country Director and Country Management Team (CMT).
Key Responsibilities
Administration Support
He/she is expected to give administrative support to Country Director and Country Management Team. He/she will work very closely with the Country Director to ease the administrative workload. He/she will also be required to gather, analyse and report relevant (Financial, HR & Operations) data and provide input for the CD and CMT action based on the data reported. Timely writing of high-quality CMT minutes and action points. Weekly follow-up on CMT Action points. Support with Country Registration.
Project Management Support
He/she will be expected to give administrative support, coordination of project review reporting, monitoring, donor reporting and annual and Mid-year Review reporting.
Meetings and Events Management
He/she will organize and co-ordinate meetings (e.g. workshops, events) of the assigned department or project team, take care of housekeeping affairs, take and distribute minutes on time. Organise and manage appointments of the assigned manager and liaise with Logistics to facilitate planning and implementation of activities.
Communications and Office Management
He/she will ensure timely communication of key internal and external communication in liaison with management and Communications department. Receive and dispatch incoming calls/e-mails, make outgoing calls/mails and give answers to basic questions, based on the communication guidelines. Support in content development for external communications.
Compliance & Contract Management
He/she will keep track of donor needs per contracts and advise Project Managers on them. Ensure that Contract Amendments are submitted and that projects comply with this requirement. He/she will be responsible for filing project information on Share Point at its inception, implementation, and conclusion.
Filing and Archiving
He/she will be in charge of control, distribution and filing of documents for country office and maintenance of a filing system, in line with archiving procedures.
Qualifications
- Bachelor’s Degree in Business Administration, Management, Communications, Public Relations, or and any other relevant field.
- A Minimum of eight (8) years relevant work experience with less supervision.
- Excellent written and verbal communication skills in English.
- Excellent administration skills, able to organise own work and make follow-up on tasks
- Ability to follow required procedures and guidelines.
- Ability to give good attention to detail.
- Flexible, dynamic, excellent interpersonal skills.
- Able to relate effectively with a wide range of people and cultures.
- Proficient computer skills – Word, Excel, PowerPoint and Outlook.
Additional Information
Additional requirements:
Attention to detail: The ability to effectively and consistently process detailed information.
Controlling progress: The ability to control the progress of employees’ processes, tasks, activities and of one’s own work and responsibilities.
Service minded: The ability to be of service, driven to quickly and adequately execute tasks for others.
Integrity: Adherence to the standards, values and rules of conduct associated with one’s position and the culture in which one operates. Being incorruptible.
Result orientation: The ability to take direct action in order to attain or exceed objectives.
Key Responsibilities Administration Support He/she is expected to give administrative support to Country Director and Country Management Team. He/she will work very closely with the Country Director to ease the administrative workload. He/she will also be required to gather, analyse and report relevant (Financial, HR & Operations) data and provide input for the CD and CMT action based on the data reported. Timely writing of high-quality CMT minutes and action points. Weekly follow-up on CMT Action points. Support with Country Registration. Project Management Support He/she will be expected to give administrative support, coordination of project review reporting, monitoring, donor reporting and annual and Mid-year Review reporting. Meetings and Events Management He/she will organize and co-ordinate meetings (e.g. workshops, events) of the assigned department or project team, take care of housekeeping affairs, take and distribute minutes on time. Organise and manage appointments of the assigned manager and liaise with Logistics to facilitate planning and implementation of activities. Communications and Office Management He/she will ensure timely communication of key internal and external communication in liaison with management and Communications department. Receive and dispatch incoming calls/e-mails, make outgoing calls/mails and give answers to basic questions, based on the communication guidelines. Support in content development for external communications. Compliance & Contract Management He/she will keep track of donor needs per contracts and advise Project Managers on them. Ensure that Contract Amendments are submitted and that projects comply with this requirement. He/she will be responsible for filing project information on Share Point at its inception, implementation, and conclusion. Filing and Archiving He/she will be in charge of control, distribution and filing of documents for country office and maintenance of a filing system, in line with archiving procedures.
Ability to follow required procedures and guidelines. Ability to give good attention to detail. Flexible, dynamic, excellent interpersonal skills. Able to relate effectively with a wide range of people and cultures. Proficient computer skills – Word, Excel, PowerPoint and Outlook.
Qualifications Bachelor’s Degree in Business Administration, Management, Communications, Public Relations, or and any other relevant field. A Minimum of eight (8) years relevant work experience with less supervision. Excellent written and verbal communication skills in English. Excellent administration skills, able to organise own work and make follow-up on tasks Ability to follow required procedures and guidelines.
JOB-686e5999cd93b
Vacancy title:
Executive Administration Officer
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office]
Jobs at:
SNV
Deadline of this Job:
Tuesday, July 29 2025
Duty Station:
Kampala | Uganda
Summary
Date Posted: Wednesday, July 9 2025, Base Salary: Not Disclosed
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JOB DETAILS:
SNV is a mission-driven global development partner, rooted in the contexts and societies where we work. Inspired by the transformational principles and objectives set out by the SDGs, we are committed to building resilient agri-food systems that deliver food security and adequate nutrition; increasing the reliability and availability of water and sanitation at an acceptable quantity and quality; and to improving access to affordable and sustainable energy for all. In doing so, we aim to strengthen institutions, markets and effective governance within and across the agri-food, energy, and water sectors, reducing gender inequalities and barriers to social inclusion, and enabling adaptation and mitigation to the climate and biodiversity crises.
We are one team of over 1,600 people, the vast majority of whom come from the contexts where we work, in more than 20 countries in Africa and Asia. In Uganda, SNV operates through a decentralised approach with a country office in Kampala and regional offices in Fort Portal, Lira, Jinja and Mbarara. SNV implements donor-funded activities across more than 100 districts in Uganda, ensuring a broad and diverse impact.
Our core values of people-centeredness and respect, equity and equality, and diversity and inclusion, are fundamental to who we are, and what we do. This is reflected in our vision, mission, and strategy, which sets out our aspirations and commitments as our compass towards 2030. For more information on our operations in Uganda and SNV visit our website: www.snv.org.
Job Description
Overview of the Position
The Executive Administration Officer is part of the country office team. He/she should be a dynamic, efficient and highly intelligent professional reporting directly to the Country Director (CD). He/she should fit into a busy office and be well organised and reliable. He/she should offer efficient, effective, punctual and timely office support to the Country Director and Country Management Team (CMT).
Key Responsibilities
Administration Support
He/she is expected to give administrative support to Country Director and Country Management Team. He/she will work very closely with the Country Director to ease the administrative workload. He/she will also be required to gather, analyse and report relevant (Financial, HR & Operations) data and provide input for the CD and CMT action based on the data reported. Timely writing of high-quality CMT minutes and action points. Weekly follow-up on CMT Action points. Support with Country Registration.
Project Management Support
He/she will be expected to give administrative support, coordination of project review reporting, monitoring, donor reporting and annual and Mid-year Review reporting.
Meetings and Events Management
He/she will organize and co-ordinate meetings (e.g. workshops, events) of the assigned department or project team, take care of housekeeping affairs, take and distribute minutes on time. Organise and manage appointments of the assigned manager and liaise with Logistics to facilitate planning and implementation of activities.
Communications and Office Management
He/she will ensure timely communication of key internal and external communication in liaison with management and Communications department. Receive and dispatch incoming calls/e-mails, make outgoing calls/mails and give answers to basic questions, based on the communication guidelines. Support in content development for external communications.
Compliance & Contract Management
He/she will keep track of donor needs per contracts and advise Project Managers on them. Ensure that Contract Amendments are submitted and that projects comply with this requirement. He/she will be responsible for filing project information on Share Point at its inception, implementation, and conclusion.
Filing and Archiving
He/she will be in charge of control, distribution and filing of documents for country office and maintenance of a filing system, in line with archiving procedures.
Qualifications
- Bachelor’s Degree in Business Administration, Management, Communications, Public Relations, or and any other relevant field.
- A Minimum of eight (8) years relevant work experience with less supervision.
- Excellent written and verbal communication skills in English.
- Excellent administration skills, able to organise own work and make follow-up on tasks
- Ability to follow required procedures and guidelines.
- Ability to give good attention to detail.
- Flexible, dynamic, excellent interpersonal skills.
- Able to relate effectively with a wide range of people and cultures.
- Proficient computer skills – Word, Excel, PowerPoint and Outlook.
Additional Information
Additional requirements:
Attention to detail: The ability to effectively and consistently process detailed information.
Controlling progress: The ability to control the progress of employees’ processes, tasks, activities and of one’s own work and responsibilities.
Service minded: The ability to be of service, driven to quickly and adequately execute tasks for others.
Integrity: Adherence to the standards, values and rules of conduct associated with one’s position and the culture in which one operates. Being incorruptible.
Result orientation: The ability to take direct action in order to attain or exceed objectives.
Work Hours: 8
Experience in Months: 96
Level of Education: bachelor degree
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