Resident Administrator
2026-04-07T13:56:51+00:00
Cefroht
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https://www.cefroht.org/
FULL_TIME
Uganda
Kampala
00256
Uganda
Professional Services
Admin & Office, Business Operations, Management
2026-04-15T17:00:00+00:00
8
Background information about the job or company
CEFROHT is seeking a Resident Administrator for the African Institute on Agriculture, Food Law, Policy, and Nutrition Research. This role is crucial for providing administrative, operational, and institutional support to ensure the efficient day-to-day management of the Institute’s research, training, and outreach functions. The Resident Administrator will oversee all operations and administrative aspects of the Institute as a center of excellence and facilitate the rollout of academic and professional training programs.
Responsibilities or duties
The Resident Administrator will be responsible for:
- Coordinating and managing the day-to-day administrative operations of the Institute.
- Providing administrative support to research programs in food policy, food law, and nutrition.
- Supporting planning, organization, and implementation of training, workshops, and academic courses.
- Managing office systems, including records, documentation, and correspondence.
- Coordinating logistics for meetings, field activities, and institutional events.
- Supporting financial administration, including budgeting, procurement, and expenditure tracking in coordination with finance staff.
- Maintaining institutional databases, research records, and knowledge management systems.
- Facilitating communication and coordination with partners, stakeholders, and collaborators.
- Supporting development and implementation of institutional policies, procedures, and operational guidelines.
- Assisting in human resource administration, including staff coordination, onboarding, and performance tracking.
- Contributing to proposal development, reporting, and documentation of institutional activities.
- Overseeing facilities management and ensuring the availability of necessary office resources and equipment.
- Supporting the development and coordination of academic programs, including student administration and course logistics.
- Ensuring compliance with organizational, legal, and regulatory requirements.
- Assisting in organizing public engagement activities, conferences, and policy dialogue.
Qualifications or requirements
Essential Competencies:
- Professionalism
- Awareness and Sensitivity Regarding Gender Issues
- Accountability
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
- Teamwork
Functional competencies:
- Excellent communication skills. Communicates sensitively, effectively, and creatively across different constituencies.
- Demonstrates very good understanding of and experience in communications and outreach/advocacy.
- Proven networking skills and ability to generate interest in the institute’s mandate.
- Strong initiative-taker.
- Very effective at multi-tasking.
- Focuses on impact and results for the client.
- Interacts effectively with all levels of the organization, including senior management.
- Consistently approaches work with energy and a positive, constructive attitude.
- Identifies opportunities and builds strong relationships with clients and partners.
- Demonstrates exceptional ability to remain calm, in control, and good humored even under pressure and tight deadlines.
Experience needed
A minimum of five (5) years of experience in research and training institutions’ administration, operations, or institutional management. Experience working in a research institution and academic setting is highly desirable. Demonstrated experience in office management, logistics, and organizational systems.
Any other provided details
The position reports to the Director / Head of Institute.
* Coordinate and manage the day-to-day administrative operations of the Institute. * Provide administrative support to research programs in food policy, food law, and nutrition. * Support planning, organization, and implementation of training, workshops, and academic courses. * Manage office systems, including records, documentation, and correspondence. * Coordinate logistics for meetings, field activities, and institutional events. * Support financial administration, including budgeting, procurement, and expenditure tracking in coordination with finance staff. * Maintain institutional databases, research records, and knowledge management systems. * Facilitate communication and coordination with partners, stakeholders, and collaborators. * Support development and implementation of institutional policies, procedures, and operational guidelines. * Assist in human resource administration, including staff coordination, onboarding, and performance tracking. * Contribute to proposal development, reporting, and documentation of institutional activities. * Oversee facilities management and ensure the availability of necessary office resources and equipment. * Support the development and coordination of academic programs, including student administration and course logistics. * Ensure compliance with organizational, legal, and regulatory requirements. * Assist in organizing public engagement activities, conferences, and policy dialogue.
* Professionalism * Awareness and Sensitivity Regarding Gender Issues * Accountability * Creative Problem Solving * Effective Communication * Inclusive Collaboration * Stakeholder Engagement * Leading by Example * Teamwork * Excellent communication skills. Communicates sensitively, effectively, and creatively across different constituencies. * Demonstrates very good understanding of and experience in communications and outreach/advocacy. * Proven networking skills and ability to generate interest in the institute’s mandate. * Strong initiative-taker. * Very effective at multi-tasking. * Focuses on impact and results for the client. * Interacts effectively with all levels of the organization, including senior management. * Consistently approaches work with energy and a positive, constructive attitude. * Identifies opportunities and builds strong relationships with clients and partners. * Demonstrates exceptional ability to remain calm, in control, and good humored even under pressure and tight deadlines.
* At least a first-level university degree in Business Administration, Public Administration, Management, Development Studies, or a related field. * Additional research, training in project management, administration, or institutional management is an added advantage.
JOB-69d50d23ea98c
Vacancy title:
Resident Administrator
[Type: FULL_TIME, Industry: Professional Services, Category: Admin & Office, Business Operations, Management]
Jobs at:
Cefroht
Deadline of this Job:
Wednesday, April 15 2026
Duty Station:
Uganda | Kampala
Summary
Date Posted: Tuesday, April 7 2026, Base Salary: Not Disclosed
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JOB DETAILS:
Background information about the job or company
CEFROHT is seeking a Resident Administrator for the African Institute on Agriculture, Food Law, Policy, and Nutrition Research. This role is crucial for providing administrative, operational, and institutional support to ensure the efficient day-to-day management of the Institute’s research, training, and outreach functions. The Resident Administrator will oversee all operations and administrative aspects of the Institute as a center of excellence and facilitate the rollout of academic and professional training programs.
Responsibilities or duties
The Resident Administrator will be responsible for:
- Coordinating and managing the day-to-day administrative operations of the Institute.
- Providing administrative support to research programs in food policy, food law, and nutrition.
- Supporting planning, organization, and implementation of training, workshops, and academic courses.
- Managing office systems, including records, documentation, and correspondence.
- Coordinating logistics for meetings, field activities, and institutional events.
- Supporting financial administration, including budgeting, procurement, and expenditure tracking in coordination with finance staff.
- Maintaining institutional databases, research records, and knowledge management systems.
- Facilitating communication and coordination with partners, stakeholders, and collaborators.
- Supporting development and implementation of institutional policies, procedures, and operational guidelines.
- Assisting in human resource administration, including staff coordination, onboarding, and performance tracking.
- Contributing to proposal development, reporting, and documentation of institutional activities.
- Overseeing facilities management and ensuring the availability of necessary office resources and equipment.
- Supporting the development and coordination of academic programs, including student administration and course logistics.
- Ensuring compliance with organizational, legal, and regulatory requirements.
- Assisting in organizing public engagement activities, conferences, and policy dialogue.
Qualifications or requirements
Essential Competencies:
- Professionalism
- Awareness and Sensitivity Regarding Gender Issues
- Accountability
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
- Teamwork
Functional competencies:
- Excellent communication skills. Communicates sensitively, effectively, and creatively across different constituencies.
- Demonstrates very good understanding of and experience in communications and outreach/advocacy.
- Proven networking skills and ability to generate interest in the institute’s mandate.
- Strong initiative-taker.
- Very effective at multi-tasking.
- Focuses on impact and results for the client.
- Interacts effectively with all levels of the organization, including senior management.
- Consistently approaches work with energy and a positive, constructive attitude.
- Identifies opportunities and builds strong relationships with clients and partners.
- Demonstrates exceptional ability to remain calm, in control, and good humored even under pressure and tight deadlines.
Experience needed
A minimum of five (5) years of experience in research and training institutions’ administration, operations, or institutional management. Experience working in a research institution and academic setting is highly desirable. Demonstrated experience in office management, logistics, and organizational systems.
Any other provided details
The position reports to the Director / Head of Institute.
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
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