The International Rescue Committee (IRC) is hiring a Supply Chain Assistant that will report to the Field Manager to support the efficient and compliant management of procurement, logistics, warehousing, and asset management processes. This ensures timely acquisition and delivery of goods and services while adhering to internal policies, donor regulations, and value-for-money principles. Working closely with program, finance, and field teams, the Supply Chain Assistant contributes to uninterrupted program implementation by maintaining accurate documentation, tracking procurement plans, coordinating vendor communications, and supporting inventory and asset control. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Duties and Responsibilities:

• Stores/Assets
• Understand, implement and / or maintain standard IRC inventory management policies and procedures.
• Manage and document the receipt/ handling, storage, release and reporting of goods through the store(s).
• Advise supervisor on potential inventory shortage.
• Manage casual laborers in the stores.
• Ensure the maintenance of store(s), fittings and equipment.
• Implement and ensure clear safety procedures.
• Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.
• Advise the Field Manager of store-specific issues or improvements.
• Maintain the store’s activity book recording all outgoing and incoming receipts and activities.
• Monitor security of IRC’ s storage and supplies.
• Receive completed store request forms and prepare the goods for issuance.
• Ensure goods and equipment are signed for received on the request form (office expendables) or waybill (all other items).
• Prepare a monthly report on assets and the expendables Warehouse outlining all stock movements remaining balances and maintain registers.
• On a monthly basis, work with the Field Manager to reconcile the Warehouse register.
• Update the stock record cards and Database regularly.
• Conduct routine inventory inspection and submit report to the Field Manager in a timely manner.
• Maintain asset and store records; ensure regular updates including details of the Asset, transferred, asset repaired, Asset breakdowns etc.
• Ensure that all Asset are tagged and labeled as per IRC asset policy.
• Ensure that there is proper record management of the store, and the records are accurate and updated.
• Correctly manage and account for all incoming and outgoing stock by using well-maintained and detailed documentation.
• Store management, ensure cleanness, orderly storage of items, custodian of the store keys.
• The different store and Asset policies and required documentation are followed and in place at all times.
• Correctly manage and account for all incoming and outgoing stock by using well maintained and detailed documentation, good, received note, store releaser waybills, bin cards etc.
• Transport
• Work with the Transport Manager to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
• Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.
• Evaluate, manage and monitor hired drivers.
• Focal point for all purchases in Transport department. Raising PRs for vehicles spare parts and vehicle repairs.
• Manage the vehicle pool (if applicable).
• Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.
• Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.
• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Inspect and record condition of vehicles, by maintaining daily checklists file and ensuring that Vehicles logbooks are accurately filled.
• Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving defensive driving, use of Codan, etc.
• Ensure all vehicles are properly cleaned on daily basis.
• Prepare weekly and monthly report on transport department and discuss with the Field Manager.
• Requesting fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.
• Work with the Field Manager to ensure that vehicles are prepared for routine and emergency security requirements.
• Ensure that all vehicles are secure when not in use.
• Be familiar with local regulations / laws.
• Any other duties may be assigned by the supervisor.
• Procurement
• The implementation and / or maintenance of standard IRC procurement policies and procedures.
• Ensuring that procurement is carried out in accordance to IRC and donor-specific polices.
• Attend all the procurement committee meetings.
• Coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensuring that a transparent and responsive procurement process is implemented and maintained.
• Routine  communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Ensuring that all Supplies, services and equipment required are delivered in time.
• Establishment and maintenance of ethical, professional working relationships with suppliers.
• Maintain supplier information for regularly purchased items and be informed of current local market conditions.
• Support and provide the appropriate trainings for procurement and program staff as required.
• Advise the Field Manager on procurement-specific issues or improvements.
• Any other duties or tasked delegated by Field Manager.

Qualifications, Skills and Experience:

• Degree or Diploma in Procurement and Supply Chain Management.
• 2 years’ working experience performing similar duties.
• Strong sense of personal integrity and commitment.
• Attention to detail and ability to multi-task.
• Team spirit and problem-solving abilities.
• Knowledge of generic Supply Chain Management systems and forms.
• Competent in spoken and written English.
• Good mathematical skills.
• Competent in computer use and maintenance.
• Excellent interpersonal, organizational and time management skills.

• Understand, implement and / or maintain standard IRC inventory management policies and procedures.
• Manage and document the receipt/ handling, storage, release and reporting of goods through the store(s).
• Advise supervisor on potential inventory shortage.
• Manage casual laborers in the stores.
• Ensure the maintenance of store(s), fittings and equipment.
• Implement and ensure clear safety procedures.
• Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.
• Advise the Field Manager of store-specific issues or improvements.
• Maintain the store’s activity book recording all outgoing and incoming receipts and activities.
• Monitor security of IRC’ s storage and supplies.
• Receive completed store request forms and prepare the goods for issuance.
• Ensure goods and equipment are signed for received on the request form (office expendables) or waybill (all other items).
• Prepare a monthly report on assets and the expendables Warehouse outlining all stock movements remaining balances and maintain registers.
• On a monthly basis, work with the Field Manager to reconcile the Warehouse register.
• Update the stock record cards and Database regularly.
• Conduct routine inventory inspection and submit report to the Field Manager in a timely manner.
• Maintain asset and store records; ensure regular updates including details of the Asset, transferred, asset repaired, Asset breakdowns etc.
• Ensure that all Asset are tagged and labeled as per IRC asset policy.
• Ensure that there is proper record management of the store, and the records are accurate and updated.
• Correctly manage and account for all incoming and outgoing stock by using well-maintained and detailed documentation.
• Store management, ensure cleanness, orderly storage of items, custodian of the store keys.
• The different store and Asset policies and required documentation are followed and in place at all times.
• Correctly manage and account for all incoming and outgoing stock by using well maintained and detailed documentation, good, received note, store releaser waybills, bin cards etc.
• Work with the Transport Manager to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
• Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.
• Evaluate, manage and monitor hired drivers.
• Focal point for all purchases in Transport department. Raising PRs for vehicles spare parts and vehicle repairs.
• Manage the vehicle pool (if applicable).
• Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.
• Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.
• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Inspect and record condition of vehicles, by maintaining daily checklists file and ensuring that Vehicles logbooks are accurately filled.
• Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving defensive driving, use of Codan, etc.
• Ensure all vehicles are properly cleaned on daily basis.
• Prepare weekly and monthly report on transport department and discuss with the Field Manager.
• Requesting fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.
• Work with the Field Manager to ensure that vehicles are prepared for routine and emergency security requirements.
• Ensure that all vehicles are secure when not in use.
• Be familiar with local regulations / laws.
• Any other duties may be assigned by the supervisor.
• The implementation and / or maintenance of standard IRC procurement policies and procedures.
• Ensuring that procurement is carried out in accordance to IRC and donor-specific polices.
• Attend all the procurement committee meetings.
• Coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensuring that a transparent and responsive procurement process is implemented and maintained.
• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Ensuring that all Supplies, services and equipment required are delivered in time.
• Establishment and maintenance of ethical, professional working relationships with suppliers.
• Maintain supplier information for regularly purchased items and be informed of current local market conditions.
• Support and provide the appropriate trainings for procurement and program staff as required.
• Advise the Field Manager on procurement-specific issues or improvements.
• Any other duties or tasked delegated by Field Manager.

• Strong organizational skills
• Attention to detail
• Ability to manage multiple tasks in a fast-paced environment
• Team spirit
• Problem-solving abilities
• Competent in spoken and written English
• Good mathematical skills
• Competent in computer use and maintenance
• Excellent interpersonal, organizational and time management skills

• Degree or Diploma in Procurement and Supply Chain Management.